HomeMy WebLinkAboutJuly 15 2003 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
JULY 15, 2003
The Iredell County Board of Commissioners met in Regular Session on Tuesday, July 15, 2003, at 7:00
p.m., in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street,
Statesville, NC.
Present were:
Chairman Steve D. Johnson
Vice Chairman Godfrey Williams
Doug Madison
Marvin Norman
Sara Haire Tice
Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan
Blumenstein, Planning Supervisor Ron Smith, Solid Waste Director Ron Weatherman, Chief Deputy Rick
Dowdle, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Johnson.
INVOCATION by Commissioner Madison.
PLEDGE OF ALLEGIANCE TO THE FLAG
ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Johnson to approve the following
agenda adjustments.
Deletion: Request for the Appointment of Linda L. Morrow and Ann Gray Starnes as Deputy Tax Collectors in
accordance with G.S. 105-349(f) (This request will be delayed until the August 5 meeting.)
Revision: Re -numbering of the budget amendments as follows:
BA#1 will recognize a contribution from a beverage distributor, plus additional revenue from the
sale of aluminum cans, and appropriate a portion for recycling promotion costs.
BA#2 will record a Federal Emergency Management Agency Grant for Emergency Operations
Planning and Appropriate the funds for contracted services.
BA#3 will appropriate funds from designated fund balances for purchases (Liability Insurance for Detention
Center Nurses, PowerPoint System, Service Contract for a Kodak IMT 350 Micro Image Computer and
Road Patrol Binoculars) for the Sheriff's Department.
VOTING: Ayes — 5; Nays — 0.
PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS
Request for Adoption of a Proclamation Declaring August 2003 as Mitchell Community College
Month: MOTION by Commissioner Madison to adopt the following proclamation.
VOTING: Ayes — 5; Nays — 0
Proclamation
to Proclaim
August 2003 as
Mitchell Community College Month
WHEREAS, Mitchell Community College is the primary deliverer of workforce development for adults in Iredell
County; and
WHEREAS, our community is fortunate to have access to an excellent community college as a significant part of
our educational system which provides opportunities and cultural development for Iredell County citizens; and
WHEREAS, education is a never-ending process and those individuals who are the most productive are those
who continue to develop their intellectual capacities, to grow with the times in which they live and to work to achieve
their highest potential; and
WHEREAS, it is recognized that in this era of rapidly changing techniques and new approaches to many aspects
of our economic life, the development of new skills and the exploration of new fields of endeavor are of vital importance
to the continued security and economic growth of our nation.
NOW, THEREFORE, we the members of the Iredell County Board of Commissioners hereby urge all citizens
of Iredell County to join us in this salute to Mitchell Community College, in special recognition of the thirtieth
anniversary of Mitchell College becoming a member of the North Carolina Community College System, giving due
consideration to its more than 150 years of existence, and to proclaim the month of August 2003 as Mitchell
Community College Month in Iredell County, North Carolina.
This the 15°i day of July 2003.
PUBLIC HEARINGS
Chairman Johnson declared the meeting to be in a public hearing.
Consideration of Public Comments Regarding the Expansion of the Iredell County Construction
and Demolition Landfill (The proposed expansion will be west of the existing facility bordering the lands
now, or formerly of, Kimber Dwayne & Wanda W. Haneline and Merchant Metals, Inc. to the east;
Accuma Corporation, J.C. Steele & Sons, Inc. and Ideal Basic Industries, Inc. to the south; the Iredell
Development Company to the west; and Iredell County to the north: Wayne Sullivan, with Municipal
Engineering, said a 50 -acre parcel of land owned by the county was being proposed as an expansion site for the
construction and demolition (C & D) landfill. Mr. Sullivan said that in reference to the impact on the
community, the expansion would be closer to industry and Highway 70, than on the more populated areas
around the solid waste facility.
Attorney Pope asked if the project would use the entire 50 acres.
Sullivan said the expansion's two phases would use about 16 acres (Phase I would occupy eight acres
and provide space for five years, and Phase II would use another eight acres and have a life -expectancy of five
more years.) (At the torrent time, a permit from the State of North Carolina only lasts 60 months, and this is why the expansion
will occur in two phases.)
No one else desired to speak, and Chairman Johnson adjourned the hearing.
MOTION by Commissioner Madison to authorize the construction and demolition landfill expansion
and to proceed with the necessary permitting requirements.
VOTING: Ayes — 5; Nays — 0.
Chairman Johnson declared the meeting to be in a public hearing and requested all persons desiring to
speak in reference to Case No. 0306-1 and the conditional uses associated with it to come forward and be sworn
in.
Case No. 0306-1; Rick Odom, the Applicant for the Dallas Grant Evans & Odom Builders, Inc.
Properties Requests to Amend the Iredell County Land Use Plan and to Rezone a Portion of Property
from Residential Agricultural & Neighborhood Business to General Business Conditional Use District
(Location: Jennings Road near the intersection of Whites Farm Road & Deitz Road in Statesville, NC —
3.587 acres in PIN#4747-67-1764 and 2.16 acres in PIN#4747-57-3328): Planning Supervisor Smith said the
applicant desired to rezone about 5.5 acres from Residential Agricultural and Neighborhood Business to
General Business Conditional Use District. Smith said the applicant had agreed to the following conditions:
•The property would be zoned GB -CUD to allow for a utility office with outside storage only.
*Limit truck access to Jennings Road, lessening the impact on the adjacent residential property.
*Any trucks or outside storage would need to be screened from residential view (including across the
street).
*Lighting shall be installed in such a manner that the source of light (the bulb) is shielded and not
visible from adjacent roadways. All lighting shall be directed inward in such a manner so as not to
produce glare onto adjacent property and so that the primary cone of illumination does not extend
beyond the property lines.
*Sign size shall be limited to that in the NB district. All freestanding signs shall be monument signs and
shall be limited to eight feet in height.
2
Smith said a site plan was not submitted with the application, and the utility office with outside storage
was the only known use for the site. He said a traffic count for Jennings Road was not available, but it was
estimated the proposed use might increase the road activity by up to 139 trips per day. Mr. Smith said a portion
of the property was rezoned in 1999, from residential agricultural to neighborhood business, and the remainder
of the parcel was zoned neighborhood business when county -wide zoning occurred in 1990. He continued by
saying that only a portion of the tract was shown as commercial in the land use plan, and it was not adjacent to a
general business zoning district. Smith said the planning staff could not support the rezoning, but the
conditional uses were created in case the board desired to approve the request. He said the planning board
unanimously voted to deny the request on June 4, 2003.
Chairman Johnson said one of the conditions was to limit access to Jennings Road. He said it was his
understanding the utility company trucks would be able to enter the property from only Jennings Road.
Smith said that was the original intent; however, the applicant was trying to obtain more leniency in the
condition and to primarily make the limitation on customer access to Jennings Road. Mr. Smith said he had no
problems in changing the condition -- to customer access instead of truck access. He said the primary concern
of the planning office pertained to the house located near the property line.
Commissioner Norman said he understood this would not constitute spot zoning.
Smith said he didn't think it could be deemed as such. He said the property was bounded by
nonresidential properties.
No one else spoke, and Chairman Johnson adjourned the hearing.
OTION by Commissioner Williams to amend the Iredeil County Land Use Plan in conjunction with
the rezoning for Case No. 0306-1 (Dallas Grant Evans & Odom Builders).
VOTING: Ayes — 5; Nays — 0.
MOTION by Commissioner Williams to approve the request to rezone the property involved in Case
No. 0306-1 (Dallas Grant Evans & Odom Builders) from Residential Agricultural & Neighborhood Business to
General Business Conditional Use District.
[AMENDMENT TO THE MOTIO Chairman Johnson suggested that condition number two be revised
by deleting the word "truck" and inserting the word "customer." (The condition would then be: "Limit
customer access to Jennings Road, lessening the impact on the adjacent residential property.")
Mr. Williams accepted the amendment.
VOTING: Ayes — 5; Nays — 0.
OTION by Chairman Johnson to record in the minutes that the findings of fact were reviewed and
determined to be in order regarding Case No. 0306-1 (Dallas Grant Evans & Odom Builders).
VOTING: Ayes — 5; Nays — 0.
Chairman Johnson declared the meeting to be in a public hearing.
Submission of Proposed Amendments to Article VIII, Section 8.3 and Article IX, SR 3A of the
Iredell County Zoning Ordinance Pertaining to Temporary Hardship Mobile Homes in the Single Family
Residential District (R-20): Planning Supervisor Smith said a proposed amendment was being presented to
allow manufactured homes as a special use in the R-20 (Single Family Residential) district when hardship
situations occurred. Smith said that if the request were approved, the board of adjustment would have to review
every case to (1) ensure that all of the standards were met (2) ensure that property values were not impacted and
(3) ensure that no other detrimental factors would result from the request. He said the amendments were
requested from the City of Statesville due to the municipality's plans to expand the Statesville Airport. Smith
said the proposed amendment standards were as follows:
3
SR3(a) Temporary Manufactured Home
A temporary manufactured home permit maybe issued, provided the Board ofAdjustment shall make a finding
that a medical hardship situation justifying such a permit exists and that the following conditions are met:
a. Only one temporary Class A or B manufactured home that meets the standards of SR 7 shall be
permitted per lot or parcel.
b. The home may be occupied by elderly parents or other dependents with medical hardships requiring
the care of the family or individual occupying the principal dwelling. The medical hardship must be
verified by a licensed physician.
c. All such manufactured homes shall have access to water and all sewer systems shall be approved by the
Iredell County Health Department.
d. Temporary use permits may be issued for twelve months, but may be renewed for successive twelve-
month periods so long as the hardship continues to exist.
e. Application for renewal of a temporary use permit shall be made at least thirty days prior to the
expiration date of said permit. All applications shall be made to the Planning Department and shall be
reviewed by the Board ofAdjustment.
f. Within thirty days after the expiration of the temporary use permit the manufactured home must be
removed.
g. A site plan showing the mobile home in the side or rear yard shall be required
h. There shall have been a legal non -conforming (grandfathered) mobile home previously located on the
property.
permit.
Smith said the planning board approved the amendments in an 8-1 vote on July 2, 2003.
Chairman Johnson asked if the planning office would send a notice when it was time to renew the
Smith said probably, and that his staff would more than likely have to "police" the process.
Johnson asked if there would be a cost for the renewals.
Smith said a renewal would cost $350 -- the same amount charged for an initial permit.
Johnson asked if the renewal could be done on an administrative level. He said the intent of the
amendment was to assist in hardship situations, and the expense might create an additional burden on some
individuals.
Smith said the staff could review renewal requests, but the board of adjustment brought a higher level
of scrutiny. He said the utilization of the board of adjustment also ensured that the requests were resolved
through a public process.
Commissioner Norman asked what the $350 covered.
Smith said fees for the board of adjustment members, newspaper advertising, purchasing the signs to
post the property, postage for the notification letters, etc.
No one else desired to speak, and Chairman Johnson adjourned the hearing.
OTION by Commissioner Madison to approve the SR 3A amendments as presented in reference to
temporary hardship mobile homes in R-20 districts.
AMENDMENT TO THE MOTIONI by Commissioner Johnson to indicate that the applicants would
proceed through the Board of Adjustment the first time, but thereafter, it would be allowable for the reviews to
occur on an administrative level.
Commissioner Madison accepted Chairman Johnson's amendment with the following amendment:
AMENDMENT TO THE AMENDMENT: A $100 fee for the administrative review would be charged
on an annual basis.
VOTING: Ayes — 5; Nays — 0.
4
Chairman Johnson declared the meeting to be in a public hearing.
Submission of Proposed Amendments to Article Vlll, Section 8.3; Article IN, SR51 and Section
18.6.A of the Iredell County Zoning Ordinance Pertaining to Accessory Dwelling Units: Planning
Supervisor Smith said numerous requests had been received in the past from people desiring to have accessory
dwelling units. He said the amendments had been presented to the planning board twice, and the first time they
were rejected in a 6-4 vote. He said the second time, after revisions had been made to the initial amendments,
the planning board chose not to act one way or the other. Mr. Smith then shared the following amendments for
the commissioners' review.
Articles) and Section (s): Section 8.3 Table of Permitted Uses; Article IX. Special Requirement Notes to the
Table of Permitted and Special Uses; Section 18.6A General Definitions
Use
R -A
RU -R
R -R
R-20
R-12
R-8
R -8A
R-0
0-I
NB
HB
SC
CB
GB
M-1
M-2
SR
T es
Accessory
X
X
S
S
S
X
X
X
51
Dwelling
Unit
(S special use permit)
SR 51
1. Permitted as an accessory dwelling unit to a single family dwelling unit only. It shall be clearly
subordinate to the principal structure.
2. For detached dwelling units and those using separate septic and/or well systems, the minimum
lot size shall be two times the minimum lot requirementfor the district. Otherwise, the standards of
the zoning district shall apply. See section 7.0.
3. Shall have heated floor area no greater than 650 square feet. The accessory unit may be combined
with a garage, workshop, etc.
4. No more than one accessory unit shall be located on the lot.
5. Must be owned by the same person who owns the principal dwelling.
6. Shall not be served by a separate driveway from that of the principal dwelling.
7. Must be located in the rear or side yard and meet rear and side yard setback requirements of a
principal structure.
8. Shall meet the height requirement of the zoning district. See section 7.0.
Accessory Dwelling Unit: A secondary dwelling unit established in conjunction with and clearly subordinate to
a primary dwelling unit, whether a part of the same structure as the primary dwelling unit or a detached dwelling
unit on the same lot. This definition shall not include mobile homes.
Commissioner Williams asked, in cases of garage apartments, if the 650 ft. was the total for each floor.
Smith said it was the total, but it was for the actual unit -- not the garage.
Commissioner Madison suggested that a ninth stipulation be added stating the unit would be occupied
by family members of the primary dwelling unit only.
MOTION by Commissioner Madison to adopt the proposed amendments pertaining to accessory
dwelling units with the addition of:
9. Shall be occupied by family members of the primary dwelling unit only.
VOTING: Ayes — 5; Nays — 0.
No one else desired to speak, and Chairman Johnson adjourned the public hearing.
-------------------------------------------------------CONSENT AGENDA ---------------------------------------------------
MOTION by Chairman Johnson to approve the following 14 consent agenda items.
VOTING: Ayes — 5; Nays — 0.
1. Request from the Solid Waste Department for Approval to Transfer $75,000 from Retained
Earnings for Landfill Fencing: The six-foot fencing will extend 7,500 linear feet and include wiring on the
top to capture litter that might blow onto adjacent properties.
2. Request from the Solid Waste Department for Approval of Budget Amendment #1 to Recognize a
Beverage Distributor Contribution, Additional Revenue Expected from the Sale of Cans, and to
Appropriate a Portion for Recycling Promotion Costs (Community and School Contests): The Anheuser Busch
Company has provided aluminum can collection trailers and provided $500 for contest prize money to promote
recycling.
3. Request from Bowers Fellowship for the Release of Zoning/Subdivision Jurisdiction to the Town
of Mooresville for 2.6 Acres of Property on Rocky River Road in Mooresville: At the briefing, Planning
Supervisor Smith said the property involved in this request was adjacent to the Mooresville Town limits, and it
was within the Town's urban services boundary. He said the property was currently zoned Residential
Agricultural, and it was designated for residential use in the Iredell County Land Development Plan. Smith said
the proposed church usage would comply with the designated land use, and it would not be out of character with
the area. Mr. Smith said his office had found the request to be in order and recommended approval.
4. Request from the North Carolina Department of Transportation (NCDOT) and the Iredell-
Statesville School System for the Abandonment of a Section of State Road 1841/Circle Drive at Harmony
Elementary School: During the briefing, Planning Supervisor Smith said the NCDOT was requesting that a
portion of Circle Drive be abandoned from the State maintained system. He said the section to be abandoned
extended 0.18 of a mile. Mr. Smith said his office had found the request to be in order and recommended
approval.
5. Request for Approval of the June 2003 Refunds & Releases: At the briefing session, Tax
Administrator Bill Doolittle requested approval of the following refunds and releases.
JUNE
2003 TAX RELEASES & REFUNDS
Releases
Refunds
County
15,720.72
15,565.91
Solid Waste Fees
112.50
0
East Alexander Co. Fire #1
1.29
0
Shepherd's Fire # 2
129.37
0
Mt. Mourne Fire # 3
82.91
0
All County Fire # 4
877.75
488.74
Statesville City
1,159.51
3,337.92
Statesville Downtown
1.87
0
Mooresville Town
3,661.15
8,093.10
Mooresville Downtown
32.34
0
Mooresville School
1,005.33
2,247.71
Love Valley
363.30
0
Harmony
0
0
Troutman
157.88
0
Total
$23,305.92
$29,733.38
6. Request for Permission to Apply for FY 2003-2004 Duke Energy Fixed Nuclear Facility Funding in the
Amount of $20,000: Emergency Services Director Tracy Jackson said during the briefing that the requested funds would
be used to support the county's radiological emergency response program.
7. Request for Approval of Budget Amendment #2 to Accept Federal Emergency Management Agency Grant
Funds for Emergency Operations Planning and to Appropriate to Contracted Services: At the 5 p.m. meeting,
Emergency Services Director Tracy Jackson said revisions had been made to the grant request presented to the board in
April. He said the grant funds of $35,910 would now be used for the following:
1. A two-phase project to develop a Continuity of Operations Plan (COOP) for county government and local
municipal governments. Phase I will be for county government ($31,400) and Phase 11 will be for
municipalities. (Future grant funding will cover Phase 11.)
2. Development of a terrorism annex for the county's current emergency response plan at an estimated cost of
$3,890.
Jackson said the remaining $620 would be applied towards Phase II, which is anticipated to cost $24,000.
6
S. Request from the Sheriffs Department for Approval of Budget Amendment #3 for the following
items:
1. $7,950 from the Commissary Fund to Purchase Liability Insurance for the
Detention Center Nurses
2. $9,300 from Seized Funds to Purchase a PowerPoint System for the Training Room
3. $2,800 from Seized Funds to Purchase a Service Contract for the Kodak IMT 350
Micro Image Computer
4. $3,600 from Seized Funds to Purchase Binoculars for Road Patrol Employees
9. Request for Approval of the FY 2003-04 Health Department Fee Schedule: During the briefing, Health
Director Ray Rabe said Medicaid rates had been received, and the following three changes were recommended.
Current Proposed
FY 2002-03 FY 2003-04
Admin. Single Vaccine $ 5.00 $ 7.00
Adult Hepatitis B $60.00 $64.00
Influenza Vaccine $ 7.00 $ 8.00
Mr. Rabe said that other than the three changes, the remaining fees would remain the same with the
exception of the Parenting Education Classes. He said Medicaid would not pay for this service, but it would
still be provided for private pay or sliding fee schedule clients. Rabe said the board of health had approved the
changes, and he recommended they become effective as of August 1, 2003.
A list showing all of the fees is as follows.
lredell County Health Department
Fee Schedule 2002-2003 and 2003-2004
Established Patient Evaluation and Management Visits
99211
Minimal
$35.00
MEDICAID
$2.00
99212
DIFFERENCE
CPT CODE
SERVICE DESCRIPTION
FEES FY 2002-2003
4/1/2003
Expanded
$76.00
ICHD & MED.
New Patient Preventive
Health Visits
Detailed
EP modifier
FP modifier
$0.00
Diff. W/FP mod
99381
Age under I year
$87.00
Not given
Not given
99382
Age 1-4 years
$94.00
Not given
Not given
99383
Age5-11years
$154.00
$90.00
$154.00
$0.00
99384
Age 12-17 years
$169.00
$90.00
$169.00
$0.00
99385
Age 18-39 years
$167.00
$90.00
$167.00
$0.00
99386
Age 40-64 years
$199.00
n/a
$199.00
$0.00
99387
Age 65 years & over
$215.00
n/a
$215.00
$0.00
Established Patient Preventive Health Visits
EP modifier
FP modifier
Diff. W/FP mod
99391
Age under 1 year
$72.00
Not given
Not given
99392
Age 1-4 years
$76.00
Not given
Not given
99393
Age 5-11 years
$126.00
$90.00
$126.00
$0.00
99394
Age 12-17 years
$146.00
$90.00
$146.00
$0.00
99395
Age 18-39 years
$142.00
$90.00
$142.00
$0.00
99396
Age 40-64 years
$158.00
n/a
$158.00
$0.00
99397
Age 65 years & over
$175.00
n/a
$175.00
$0.00
New Patient Evaluation
and Management Visits
Diff. ICnD &
Medicaid
99201
Minimal
$66.00
$60.00
$6.00
99202
Limited
$90.00
$90.00
$0.00
99203
Expanded
$128.00
$128.00
$0.00
99204
Detailed
$188.00
$188.00
$0.00
99205
Comprehensive
$236.00
$236.00
$0.00
Established Patient Evaluation and Management Visits
99211
Minimal
$35.00
$33.00
$2.00
99212
Limited
$55.00
$55.00
$0.00
99213
Expanded
$76.00
$76.00
$0.00
99214
Detailed
$118.00
$118.00
$0.00
99215
Comprehensive
$176.00
$176.00
$0.00
W
CPT CODE SERVICE DESCRIPTION
Laboratory
54050
82947
Glucose
82950
1 hour Glucola
82951
GTT (3 hr)
82952
GTT Specimen 4
85013
Hematocrit
81002
Urine Dipstick
81000
Urine with micro
87086
Urine colony count
81025
Pregnancy test (urine)
87210
Wet Prep
87070
GC culture
82465
Cholesterol
87205
Gram Stains
89300
Semen Analysis
87164
Darkfield
86592
Stat RPR
36415
Venipuncture/stick
99000
Handling fee
GOOOI
Medicaid Venipuncture
Office Procedure
54050
WartTreatment/Male
56501
Wart Treatment/Female
76815
Ultrasound
59025
Non -Stress test
59412
Cephalic Version/External
11976
Norplant Removal
58300
IUD Insertion
58301
IUD Removal
99070
IUD Supply
57170
Diaphragm Fitting
96110
Denver Developmental
92551
Audiometry
69210
Ear Irrigation
CPT CODE SERVICE DESCRIPTION
I mmu nizations/Injections
90782
Therapeutic/diag. Admin. Fee
90471
Admin. single vaccine
90472
Admin. 2+ vaccines
90788
Admin. antibiotics
90384
RHO Gam
J1055
Depo-Provera
90716
Adult Varicella
90707
Adult MMR
90733
Adult Meningitis
90746
Adult Hepatitis B
90632
Adult Hepatitis A
90633
Ped/Adol. Hepatitis A
90658
Influenza Vaccine
90732
Pneumonia Vaccine
86580
PPD (TB Skin Test)
90669
Prevnar - private stock
90713
Polio - private stock
MEDICAID DIFFERENCE
FEES FY 2002-2003 4/1/2003 ICHD & MED.
$19.00
$25.00
$55.00
$15.00
$15.00
$15.00
$19.00
Pvt. Lab/cannot charge
$10.00
$18.00
$36.00
$18.00
$19.00
$40.00
$44.00
Pvt, Lab/cannot charge
$12.00
$13.00
$12.00
$134.00
$134.00
$170.00
$125.00
$510.00
$210.00
$212.00
$97.00
$10.00
$92.00
$114.00
$22.00
$6200
FEES FY
2002-2003
$10.00
$5.00
$5.00
$23.00
$111.00
$45.00
$60.00
$40.00
$68.00
$60.00
$55.00
$30.00
$7.00
$18.00
$19.00
$71.00
$26.00
1
$5.48
$13.52
$6.64
$18.36
517.99
$37.01
$5.48
$9.52
$3.31
$11.69
$3.57
$11.43
$4.43
$14.57
SI1.28
$11.28
$8.84
$1.16
$5.33
$12.67
SI2.03
$23.97
$6.08
$11.92
$5.96
$13.04
not given
89320 is 16.84
$8.85
$35.15
$5.96
$5.96
not given we
use G0001 F/MEDICAID
not given not
reimburs. Medicaid
$4.14
$7.86
5133.94
$0.06
5127.86
$6.14
577.59
$92.41
S35.I0
$89.90
591.74
$418.26
5116.58
$93.42
$83.17
$128.83
595.86
$1.14
$9.84
$0.16
577.62
$14.38
566.00
$48.00
$9.31
$12.69
540.38
$21.62
MEDICAID DIFFERENCE
4/1/2003 ICHD & MED.
$3.79
$6.71
$4.76
54.11
$110.23
$43.29
not given
not given
not given
$63.42
$54.31
$27.18
$7.13
$11.79
not given
not given
not given
EP Modifier
$6.21
-$1.71
$0.24
$18.89
$0.77
$1.71
-$3.42
$0.69
$2.82
-S0.13
$6.21
Proposed
Fee Change
$20.00 $7.00
$64.00
$8.00
Miscellaneous
T1017
MCC VISITS - per unit
$30.00
T1016
Child Service Coordination
T1002
RN - TB & STD - 15 min.
$20.00
99501
PP Home Visit -Mat. Assess.
$60.00 60
99502
PP Home Visit - Newborn
$60.00 60
99502EP
PP HomeVisit- Newborn
65
S9445
MOW VISITS - perunit
$11.00
Y2331
HIV Case Management (unit 15 min.)
$11.00
ALLIED HEALTH SERVICES
CPT CODE SERVICE DESCRIPTION
FEES FY 2002-2003
Services for Community Members/Organizations
Health Education Events**
Basic Cholesterol Screen & Nutrition
Education
$30.00
Full Lipid Profile & Nutrition Education
$66.00
Breast Pump Rental (per mo.)
$20.00
Programs for Community Croups/Organizations
$5.00
Blood pressure/hypertension
$3.00
Community CPR course
$45.00
Infant/child CPR and First Aid course
$45.00
Grocery Store Tour -Healthy Foods
$10.00
Health Fair & Information Booths
Donation
Health Topic Seminars (for professionals) $20.00
Health Topic Seminars (for the
public/group) Donation
Individual weight loss counseling (30 min) $10.00
Weight loss counseling for 5 (30 min) $30.00
Stress management * $40.00
Smoking Cessation * $40.00
Lighten -Up (Weight loss & Stress Mgt.) *
$40.00
Health Education Events**
$0.00-$10.00
Health Education Products
Pamphlets (per 100)
$15.00
Posters
$5.00
Videos
$40.00
Brochures (per 100)
$20.00
Curriculum
$40.00
Manuals
$20.00
Other products**
$0.004100.00
*County employees receive a S 10.00 discount
**Cost based on staff time, materials used & length of presentation
MEDICAID DIFFERENCE
CPT CODE SERVICE DESCRIPTION
FEES FY 2002-2003
4/1/2003 ICHD & MED.
Medicaid/Non-Medicaid Reimbursable Services
S9442 Childbirth Education Classes***
$22.00
$21.50 $0.50
W8205* Parenting Education Classes***
$76.00
$75.93 $0.07
97802 Nutrition Education Initial Assessment (15
min)
$18.00
Not given
97803 Nutrition Education Subseq. Assessment (15
min)
$18.00
Not given
* W8205 Parenting Class ending date for Medicaid reimbursement
effective June 30,
2003
*** Sliding fee scale utilized for non -Medicaid patients.
9
10. Request for Approval to Allocate $8,335 out of Statesville Airport Funding of $18,500 as a Match
for AIR 21 Phase 1 Grant Funds: Finance Director Blumenstein explained during the briefing that current
and prior -year airport funds would be carried forward into FY 2003-04. She said $318,545 remained unspent
with $18,500 of this amount being approved in FY 98-99 for a new access road, but the City of Statesville
decided to construct the roadway using AIR 21 grant money. Blumenstein said the City recently requested that
$8,335 be allocated as a match for the AIR 21 Phase 1 grant.
11. Request for Approval of a Design Proposal from Martin Boal Anthony Johnson (MBAJ) in the
Amount of $134,162 for the Iredell County Government Center -South (ICGC-S) Tenant Expansion
Project with the North Carolina Department of Environment & Natural Resources (NCDENR): At the briefing,
Support Services Director Vernon said MBAJ's proposal would include design services, bidding, and contract
administration for the DENR up -fit construction on the third and fourth floors of the ICGC-S. He said the
design fees were less than the original design services because the demolition work was completed prior to
design and bidding. Vernon said MBAJ desired to have the project bidded out no later than mid-October of
2003.
12. Request for Approval of an Amended Capital Project Ordinance in the Amount of $1,750,000 for
the Design/Renovation/Demolition Work for the Phase II - NCDENR Upfit at the Iredell County
Government Center -South The ordinance is as follows:
10
MEDICAID
DIFFERENCE
CDT CODE
SERVICE DESCRIPTION
FEES FV 2002-2003
4/1/2003
ICHD & MED.
DO 120
Recall exam
$29.00
28.00
1.00
DO 140
Emergency exam
$39.00
38.00
1.00
D0150
Initial oral exam
$50.00
38.00
12.00
D02I0
Complete series x-rays
$75.00
54.00
21.00
D0220
Pertapicalx-ray$14.00
14.00
0.00
D0230
Periapical - two or more
$12.00
10.00
2.00
D0240
Occlusal P.A.
$24.00
16.00
8.00
D0270
Bitewings - single film
$12.00
10.00
2.00
D0272
Bitewings - x 2
$23.00
17.00
6.00
D0274
Bitewings - x 4
$42.00
33.00
9.00
D0330
Panorex x-rays
$60.00
41.00
19.00
DIIIO
Prophy (adult) 13 & older
$50.00
32.00
18.00
D 1120
Prophy (child) age less than 13
$38.00
26.00
12.00
D 1201
Prophy w/fluoride (child <I3)
$51.00
41.00
10.00
D1203
Prophy w/fluoride varnish (<13)
$20.00
19.00
1.00
D1205
Prophy w/fluoride (adult 13>)
$62.00
43.00
19.00
D1351
Sealants
$32.00
32.00
0.00
D1510
Space Maint. Fixed - Unilateral
$175.00
115.00
60.00
D1515
Space Maint. Fixed - Bilateral
$180.00
173.00
7.00
D2I 10
Amalgam 1 surf. - primary teeth
$60.00
58.00
2.00
D2120
Amalgam 2 surf. - primary teeth
$81.00
81_00
0.00
D2130
Amalgam 3 surf. - primary teeth
$102.00
102.00
0.00
D2131
Amalgam 4 surf. - primary teeth
$115.00
115.00
0.00
D2I40
Amalgam l surf. - permanent
$66.00
58.00
8.00
D2150
Amalgam 2 surf. - permanent
$83.00
81.00
2.00
D2160
Amalgam 3 surf. -permanent
$102.00
102.00
0.00
D2161
Amalgam 4 surf. - permanent
$124.00
115.00
9.00
D2330
Resin 1 surf. - anterior
$78.00
58.00
20.00
10. Request for Approval to Allocate $8,335 out of Statesville Airport Funding of $18,500 as a Match
for AIR 21 Phase 1 Grant Funds: Finance Director Blumenstein explained during the briefing that current
and prior -year airport funds would be carried forward into FY 2003-04. She said $318,545 remained unspent
with $18,500 of this amount being approved in FY 98-99 for a new access road, but the City of Statesville
decided to construct the roadway using AIR 21 grant money. Blumenstein said the City recently requested that
$8,335 be allocated as a match for the AIR 21 Phase 1 grant.
11. Request for Approval of a Design Proposal from Martin Boal Anthony Johnson (MBAJ) in the
Amount of $134,162 for the Iredell County Government Center -South (ICGC-S) Tenant Expansion
Project with the North Carolina Department of Environment & Natural Resources (NCDENR): At the briefing,
Support Services Director Vernon said MBAJ's proposal would include design services, bidding, and contract
administration for the DENR up -fit construction on the third and fourth floors of the ICGC-S. He said the
design fees were less than the original design services because the demolition work was completed prior to
design and bidding. Vernon said MBAJ desired to have the project bidded out no later than mid-October of
2003.
12. Request for Approval of an Amended Capital Project Ordinance in the Amount of $1,750,000 for
the Design/Renovation/Demolition Work for the Phase II - NCDENR Upfit at the Iredell County
Government Center -South The ordinance is as follows:
10
Iredell County, North Carolina
Amended Capital Project Ordinance
ICGC-South - Phase 11- NCDENR Upfit
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. This capital project fund shall finance the cost of planning, design, & renovations of
the space to be leased to NCDENR located in the ICGC-South.
Section 2.
Section 3.
Section 4.
Design, Renovation $ 1,604,375
Demolition 145,625
Total 1.750.000
Funds for this Capital Project Fund will be provided from the following sources:
Transfer from Capital Reserve Fund
FY 02-03 $ 145,625
FY 03-04 1,053,375
FY 04-05 551,000
Total
l
This Capital Project Fund shall continue until the project is complete.
Payments from this Capital Project Fund shall be authorized by the County Manager
or his designee.
Section 5. Upon completion of the construction project, all funds remaining in this Capital
Project Fund shall be transferred back to the Capital Reserve Fund.
This Ordinance being adopted July 15, 2003.
13. Request for Approval of the Following Three Items Pertaining to the Department of Social
Services Building Project:
Number 1
Capital Project Ordinance in the Amount of $404,300 for the Architectural Services
& Other Pre -Construction Costs as Estimated by NIBAJ
Iredell County, North Carolina
Capital Project Ordinance
Department of Social Services Facility
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Project Fund will be provided from the following source:
Advance from Capital Reserve Fund
to be repaid upon receipt of financing proceeds $404,300
Section 2. The following costs for the design and engineering of the Iredell County
Department of Social Services Facility shall be paid by this fund:
Basic A/E Fees & Consultants S 339,300
Survey, Geotechnical, Testing, Reimbursibles 65,000
S 404.300
Section 3. This Capital Project Fund shall continue until the project is complete.
Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager
or his designee.
This Project Ordinance being adopted July 15, 2003.
Number 2
RESOLUTION OF THE IREDELL COUNTY BOARD OF COMMISSIONERS DECLARING IREDELL COUNTY'S
INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A TAX-EXEMPT FINANCING FOR CERTAIN
EXPENDITURES TO BE MADE IN CONNECTION WITH THE DESIGN, CONSTRUCTION AND/OR EQUIPPING OF A
NEW FACILITY FOR THE IREDELL COUNTY DEPARTMENT OF SOCIAL SERVICES
WHEREAS, Iredell County (The "Issuer" or the "County") will make expenditures on and after the date hereof with respect
to expenses incurred and to be incurred (the "Expenditures") in connection with the design, construction, and/or equipping of a facility
for the Iredell County Department of Social Services (the "Project"), and
WHEREAS, the Iredell County Board of Commissioners (the "Board") has determined that the funds advanced from the
Capital Reserve Fund and to be advanced to pay Expenditures are or will be available for a temporary period and it is necessary to
reimburse the Issuer for Expenditures made on and after the date hereof with respect to the Project from the proceeds of one or more
issues of tax-exempt bonds (the "Bonds") under Section 160A-20 of the General Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS:
Section 1. The Board hereby adopts this declaration of official intent under Treasury Regulation Section L 150-2 and
declares the Issuer's intent to reimburse the Issuer with the proceeds of the Bonds for Expenditures made on and after the date hereof
with respect to the Project. The issuer reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds
of the Bonds.
Section 2. The maximum principal amount of debt expected to be issued for the Project is Six Million, Six Hundred
Thousand Dollars (56,600,000).
Section 3. Each Expenditure was and will be either (a) of a type properly chargeable to capital account under general federal
income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the financing,
(c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent
of the Issuer so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for
the benefit of the County.
Section 4. The County will make a reimbursement allocation, which is a written allocation by the County that evidences the
County's use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the
Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the
Expenditure is paid. The Issuer recognizes that exceptions are available for certain `preliminary expenditure," costs of issuance,
certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and
expenditures for construction projects of at least five years.
Section 5. This resolution shall take effect immediately upon its passage.
Number 3
A Design Contract with Martin Boal Anthony Johnson (MBAJ) for the Social Services Building
Project (The basic architectural services will cost $314,800 based upon an estimated project construction
cost of $5,465,000. However, master planning for the site, assessment of the existing Center Street
facility, interior decorating/design, and independent cost estimating services will raise the cost to
$339,300.) Support Services Director Vernon said a detailed cost analysis and design cost breakdown had
been provided by MBAJ for the new Social Services building. He said the basic architectural services would
cost $314,800 or 5.76% of the total project. Vernon said additional services (master planning for the site, assessment
of the existing Center Street facility, interior decorating/design, and independent cost estimating) would raise the Costs to
$339,300 (6.2%). He said that due to this being a Social Services project, some expenses would be
reimbursable (plans printing, surveying, and geological testings). Vernon said the costs were below "going
rates" for the design of similar projects, and he recommended approval.
14. Request for Approval of the Minutes for June 10, 2003 (budget session), June 12, 2003 (budget
session), June 17, 2003 (briefing/regular mtg.), and June 30, 2003 (special meeting)
END OF CONSENT
Request for Approval of a Security Services Contract for the Social Services Department, Court
Facilities, Library, and Health Department: County Manager Mashburn said security service bid requests
were recently issued and received. He said the need for this type of service had increased in the past few years,
and the county was presently using 14 security guards. Mashburn said three companies responded to the bid
request, and the lowest bidder was Weiser Security Services at $327.802.42. He said the current provider was
Wilson Security, and this company's bid was $368,759. Mr. Mashburn said there was a $40,956.58 difference
12
between the two bids; however, the department heads were recommending that Wilson Security continue as the provider.
He said the department heads felt that with the nation's security concerns being what they were, it was not the appropriate
time to be making this type of change. Mashburn said the department heads felt the current guards were familiar with the
employees and the facilities, and if a change occurred, this familiarity wouldn't exist during the transitional period. He
said that even though the bid process had been used, the statutes did not require this type of service to be formally bidded.
Mr. Mashburn said the bid specifications did indicate that the commissioners reserved the right to reject any and all bids
and to award the bid to the company that was felt to be in the best interest of the county.
Chief Deputy Rick Dowdle said security for the court facilities fell under the sheriffs jurisdiction, and it was a
service that shouldn't be jeopardized. He said the guards were trained by the sheriffs department, and there was a good
working relationship.
Chairman Johnson said he understood that Dowdle had been given some direct supervisory authority
over the Wilson security guards, and this relationship might change if a new provider were hired.
Dowdle said this understanding was correct.
MOTION by Commissioner Madison to reject all of the security service bids and to authorize the
county manager to negotiate a contract with Wilson Security Services for FY 03-04.
VOTING: Ayes — 5; Nays — 0.
(The following provides a summary of the bids.)
Iredell County Security Service
Proposal Extensions 2003-04
*Annual hours depend on how holidays fall. Guards are posted only during hours that the respective areas are open to the public.
This is also based on 12 holidays, and there will not be a need for security services.
COST PER ANNUALIZED
DEPARTMENT PROVIDER UNARMED ARMED *HOURS/YEAR/DEPT GUARD GUARDS EXTENSION
COURTS WEISER $ 10.17 2294 $ 23,329.98 11 $256,629.78
Hall of Justice, Annex &
Gov't Center South GRANT 10.75 2294 24,660.50 11 271,265.50
Mon -Fri 7:45-5:OOPM
WILSON 11.50 2232 25,668.00 1 25,668.00
TOTAL ANNUALIZED WEISER $327,802.42
COST PER SERVICE
PROVIDER GRANT $344,709.50
WILSON $368,759.00
Cost Difference per Dept between High & Low Proposals
WILSON
11.50
WEISER WILSON
2294
$256,629.78 $ 290,191.00
26,381.00 11
290,191.00
LIBRARY
WEISER $
10.17
23,480.64 25,668.00
2000
$
20,340.00 1
S 20,340.00
Mon-Thurs 3-9PM
Fri 3-6PM
GRANT
10.75
2000
21,500.00 1
21,500.00
Sat 9-6
Sun 2-6
WILSON
11.50
2000
23,000.00 I
23,000.00
HEALTH
WEISER
$
10.52
2600
$
27,352.00 1
S 27,352.00
Mon -Fri 7:15-5:30
Thurs 7:15-6:30
GRANT
10.75
2600
27,950.00 1
27,950.00
WILSON
11.50
2600
29,900.00 1
29,900.00
DSS
WEISER
$
10.52
2232
$
23,480.64 1
S23,480.64
8:OOam-5:OOPM
GRANT
10.75
2232
23,994.00 1
23,994.00
WILSON 11.50 2232 25,668.00 1 25,668.00
TOTAL ANNUALIZED WEISER $327,802.42
COST PER SERVICE
PROVIDER GRANT $344,709.50
WILSON $368,759.00
Cost Difference per Dept between High & Low Proposals
13
ANNUAL
COST
DIFFERENCE
$ 33,561.22
2,660.00
2,548.00
2.187.36
$ 40,956.58
ANNUALIZED COST CALCULATION
WEISER WILSON
COURTS
$256,629.78 $ 290,191.00
LIBRARY
20,340.00 23,000.00
HEALTH
27,352.00 29,900.00
DSS
23,480.64 25,668.00
$ 327,802.42 $ 368,759.00
13
ANNUAL
COST
DIFFERENCE
$ 33,561.22
2,660.00
2,548.00
2.187.36
$ 40,956.58
ANNOUNCEMENT OF VACANCIES OCCURRING ON
BOARDS & COMMISSIONS
Adult Care Home Communitv Advisory Committee (1 announcement)
APPOINTMENTS TO BOARDS & COMMISSIONS
Carolinas Partnership (1 appointment): MOTION by Commissioner Norman to postpone this
appointment until the August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
Nursing Home Advisory Committee (1 appointment): MOTION by Chairman Johnson to postpone
this appointment until the August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
Adult Care Home Community Advisory Committee (4 appointments): MOTION by Commissioner
Norman to postpone these appointments until the August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
Mitchell Community College Board of Trustees (1 appointment): Commissioner Tice nominated
Alice T. Fortner.
Commissioner Madison motioned to close the nominations and appoint Fortner by acclamation.
VOTING: Ayes — 5; Nays — 0.
NEW BUSINESS
Announcement of the 2003 Annual Conference of the North Carolina Association of County
Commissioners in Greensboro, NC (Koury Convention Center) on August 14-17, 2003: Chairman Johnson
mentioned that any board members desiring to attend the annual NCACC conference should notify the clerk to
the board. (The voting delegate will be elected at the August 5 meeting.)
Contracts with Volunteer Fire Departments: Chairman Johnson said he had received a copy of a
2003 Report for the Volunteer Fire Department Fund that had been given to the members of the North Carolina
General Assembly. He said Iredell County had two fire departments (Monticello and South Iredell) that applied
for supplementary funding from the State; however, they didn't receive any money. He said the total amount
requested was $26,581.50, but nothing was approved. Johnson said Wake County did not receive any money
either, but a department in Mecklenburg County received $6,848. Chairman Johnson said the highest rating
(point system) of any department receiving the funding was 432. He said the lowest rating in Iredell County
was for South Iredell at 558. Mr. Johnson said this indicated that Iredell County had been cooperative and
generous in its funding to the VFDs. He continued by saying it did appear, however, that there should be some
amendments in the way the county conducted business with the fire departments. Johnson suggested that at the
next meeting, a discussion occur about the contracts with the departments not included in the county -wide fire
tax district. Mr. Johnson said the amendments would stipulate that the members of the board of directors for
these VFDs would come from the imposed tax district, but they would not be associated with the fire
department. He said this would provide a cross-section of the community in which the fire department was
located, rather than a narrow section of the area. Johnson said this would maintain credibility in the
community, and it would assure the residents that they had some say-so in the governance of the fire
departments.
MOTION by Chairman Johnson to discuss amendments to the contracts with the volunteer fire
departments having voted -in tax districts at the next meeting.
Commissioner Madison asked if the chiefs from these departments could be invited.
Johnson was agreeable to inviting them to the meeting.
VOTING: Ayes — 5; Nays — 0.
14
COUNTY MANAGER'S REPORT: County Manager Mashburn said the Town of Troutman had
repaid the $250,000 loan approved in 1998 for Exit 42 (sewer line extension). He said a total of $287,368.91
had been received, and this included a deduction for development that had occurred in the area.
CLOSED SESSION: MOTION by Chairman Johnson at 8:15 p.m., to enter into closed session for the
purpose of discussing an economic development matter pursuant to G.S. 143-318.11 (a) (4).
VOTING: Ayes — 5; Nays — 0.
(RETURN TO OPEN SESSION AT 8:30 P.M.)
ADJOURNMENT: MOTION by Chairman Johnson to adjourn the meeting at 8:30 p.m.
NEXT MEETING: August 5, 2003 with a 5 p.m. briefing in the South Wing Conference Room of the Iredell
County Government Center and the regular meeting at 7:00 p.m., in the Commissioners' Meeting Room. Prior
to the meetings, a groundbreaking for the new library will be held at 4 p.m., at the site on Tradd Street.
VOTING: Ayes — 5; Nays — 0.
Approved:
15
Clerk to the Board