HomeMy WebLinkAboutJune 17 2003 Briefing MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
BRIEFING MINUTES
JUNE 17, 2003
The Iredell County Board of Commissioners met in Briefing Session on
Tuesday, June 17, 2003, at 5:00 p.m., in the Iredell County Government Center (South
Wing Conference Room), 200 South Center Street, Statesville, NC.
Present were:
Chairman Steve D. Johnson
Vice Chairman Godfrey Williams
Doug Madison
Marvin Norman
Sara Haire Tice
Staff present: County Manager Joel Mashburn, Finance Director Susan
Blumenstein, Office of Emergency Management Director Tracy Jackson, Emergency
Medical Services Director Lee Darnell, Transportation Director Ben Garrison, Library
Director Steve Messick, Social Services Director Don Wali, and Clerk to the Board
Jean Moore.
CALL TO ORDER by Chairman Johnson.
DISCUSSION ON THE BIDS FOR THE NEW LIBRARY (Captioned in the
Regular Minutes as a Request for Approval to Pursue Completion of the Lower
Level of the New Library and to Obtain a Cost Assessment): County Manager
Mashburn said construction bids were opened on June 4, 2003 for the new library, and
they were significantly lower than what was anticipated. (The staff had estimated the
construction to cost around $4.8 million. The combined total for the lowest multi -prime
bidders was $3,823,547 or a difference of $976,453 from the estimated cost, and the
total for the single -prime bid (lowest bidder) was $3,905,708 or an $894,292 difference
from the budgeted amount.) Mashburn said B.H. Bryan Construction (general
contractor) was the low bidder in each construction method.
Support Services Director Vernon said the State licensing board had been
contacted about any complaints, charges, or liens filed against the low bidder (general
contractor) and nothing surfaced. Vernon said he also talked with county inspectors
about the company's performance, along with area architectural firms, and everyone
gave favorable comments.
Mr. Mashburn said the low bidder's references had been thoroughly checked,
and the library architect was pleased with the company's capabilities. Mr. Mashburn
said that due to the bids coming in lower than expected, he was seeking permission from
the board to allow the architect to design the facility's lower level and to provide cost
estimates.
Library Director Steve Messick said the additional design work could be ready in
ten days.
Commissioner Williams asked if the scope of the project could be changed.
Finance Director Blumenstein said yes, assuming the county used the low bidder.
Commissioner Madison asked how long the bids were valid.
Messick said through July 19.
Mr. Mashburn said the county had the right to deny all bids at this point.
Mashburn said he was assuming the county would use the single -prime method. He said
that if the multi -prime method were chosen, all of the low bidders would have to be
contacted about the additional work in the building's lower level.
Vernon said the single -prime method was "cleaner." He said, "A general
contractor could only go so far in multi -primes." Vernon said a multi -prime project was
more difficult, even though it was less expensive. He said there was an $80,000
difference between the two methods for the project.
Mashburn said the general contractor assumed more responsibility in a single -
prime method.
Commissioner Madison voiced concerns about wasting $80,000.
Mashburn said the county could perform the project using the multi -prime
method. He said the staff was recommending that (1) the awarding of the contract be
delayed (2) permission be granted to obtain the design work for the lower level and (3)
permission be given to negotiate with the low bidders about the additional work.
UPDATE ON THE IREDELL COUNTY GOVERNMENT CENTER -
SOUTH (ICGC-S) CHANGE ORDERS & CONTINGENCY ACCOUNT:
Support Services Director Vernon said that when the ICGC-S architectural contract was
approved, the board requested updates on the amount of contingency being used in the
project. He said the contingency account had been depleted and $24,053 had been used
from the Furniture/Fixtures/Equipment account. Vernon then described the following
change orders and miscellaneous expenses.
#
Account
Reason
Amount
G-1
Contingency
Unknown existing
$
11,790
conditions
G-2
Contingency
Unknown existing
17,675
conditions
G-3
Contingency
Unknown existing
2,260
conditions
G-4
Contingency
Unknown existing
4,492
conditions
G-5
Contingency
Unknown existing
14,738
conditions
G-6
Contingency
Unknown existing
4,477
conditions
G-7
Contingency &
Unknown existing
15,852
Depreciable assets
conditions
G-8
Contingency
Unknown existing
3,314
conditions
G-9
General Fund Transfer
Demolition of 3` /4`
145,625
floors/DENR
Total change orders
$220,220
Total without DENR demolition = $74,595
Miscellaneous expenses (not part of construction contract)
1. Asbestos removal 4th floor for DENR project)
10,000
2. Misc. repairs to plumbing/HVAC piping not in contract
scope of work (completed by Parlier Plumbing)
12,137
3. Asbestos removal completed prior to construction
67,600
4. Asbestos removal found during construction (contingency)
29,641
5. Roof repairs from contingency
6,605
Upcoming work to be done -- change orders not processed
1. Repairs to HVAC chiller/cooling tower
49,445
2. Change orders verbally approved
1,881
Vernon predicted the facility would be ready to open in mid-August.
ADJOURNMENT: Chairman Johnson adjourned the briefing at 6:15 p.m.
Approved:
Clerk to the Board
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