The URL can be used to link to this page

Home My WebLink AboutJune 30 2003 Special Meeting MinutesIREDELL COUNTY BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES JUNE 30, 2003 The Iredell County Board of Commissioners met for a called meeting on Monday, June 30, 2003, at 7:00 p.m., in the Iredell County Government Center (Commissioners' Meeting Room), at 200 South Center Street, Statesville, NC. Present were: Chairman Steve D. Johnson Vice Chairman Godfrey Williams Marvin Norman Sara Haire Tice Absent: Doug Madison Staff present: County Attorney Bill Pope, Finance Director Susan Blumenstein, Library Director Steve Messick, Purchasing Agent Evie Caldwell, Support Services Director Jim Vernon, and Clerk to the Board Jean Moore. Absent: County Manager Joel Mashburn. CALL TO ORDER by Chairman Johnson. INVOCATION by Chairman Johnson. REQUEST FOR APPROVAL OF THE BIDS FOR THE NEW LIBRARY: Support Services Director Vernon said multi -prime and single -prime construction bids for the new library were recently received and opened. He said G.S. 143-129 dictated that the bids had to be awarded to the lowest, responsive bidder. Vernon said the low bidder in the single -prime method was B.H. Bryan Construction in the amount of $3,905,708. He said the low bidder in the multi -prime method was also B.H. Bryan with a total bid of $3,823,547 (general contractor = $2,721,329; electrical = $$334,200; mechanical = $638,118; and plumbing = $129,900). Mr. Vernon said both methods included Alternate 1 (the "hulling in" of the entire square footage of the basement) and Alternate 2 (a higher grade of carpet). He continued by saying the monetary difference between the two construction methods was $82,161.00, and that $5,035,000 (initial estimated cost was $4.8 million plus $235,000 for the "hulling in") had been budgeted. Vernon said that due to the bids being lower than anticipated, the staff had been discussing an upfit on Alternate #1. He said the statutes would allow this by a change order. Mr. Vernon said that once the board approved the construction method, or the bids, the staff could then negotiate on the costs associated for the upfit (preparing the lower level for the children's services area). Vernon said that if the negotiated costs were not considered fair, new bids could be requested. Commissioner Williams asked if it would be permissible to add other alternates if they were needed. Vernon said he felt that when a contract was signed a change order could be issued. He said the statutes might address a certain percentage amount for change orders that could be undertaken in a project, but he didn't know for sure. Vernon said there was a "given" that a $5 million project wouldn't be undertaken with change orders amounting to $4 million. He said the intent was not to circumvent the bidding laws. Purchasing Agent Caldwell said the statutes did not address any contract percentages or dollar amounts that could be used in a change order. She said the work would not be considered an "alternate" -- it would be considered a change order. Caldwell said, "The items listed in the bids as alternates must stand as they are." She said a change order for the lower level would not be changing the scope of the project because the staff would still be staying in the footprint of the building. Commissioner Williams asked if the relocation of the children's area would require extensive layout changes. Library Director Steve Messick said the architect had completed the lower level specifications and plans. He said the main level would not be altered that much, and it was basically an open area. MOTION by Commissioner Williams to proceed with the multi -prime construction bid method for a total cost of $3,823,547 using the low bidders of B.H Bryan Construction (general contractor G $2,721,329) Duncan Electrical, Inc., (electrical contractor @ $334,200) William C. Reynolds (mechanical contractor @ $638,118) and Cajah's Mountain Plumbing (plumbing contractor (&. $129,900) with an understanding that Alternates 1 and 2 should be included in the work and to authorize permission for the staff to pursue and negotiate further upgrades. VOTING: Ayes — 4; Nays — 0. The bids in their entirety are as follows. MULTI -PRIME (SEPARATE) — GENERAL Contractor Addenda Base Alternate Altemate Unit Prices 1 2 3 Bid 1 2 Total Unsuit. Elevator Rock Rock X N $387,500 $6,600 $394,100 soil Jack Holc General Trenches All Duncan (Cy) (IT) X X Alternates 1 2 3 4 5 Fowler X BH Bryan X X X X X $2,544,181 $149,838 $27,310 $20.00 $55.00 $60.00 $80.00 $2,721,329 Statesville, NC NC Keller X X Choate Const. X N 332,425 6,000 338,425 N.Wilkesboro, NC Company, Inc Lake X X X1 X N 346,000 6,474 352,474 Eastern Summit Const. Co., Inc. Edison Foard, Inc. X X X X X 2,788,000 179,600 20,900 11.00 250.00 75.00 100.00 2,988,500 Charlotte, NC Farley Associates, Inc G.L.Wilson Building X X X X X 2,945,000 230,000 30,000 8.00 10.00 25.00 50.00 3,205,000 Statesville, NC Hendrix & Corriher X X X X X 3,552,600 232,614 3,785,214 Mocksville, NC Lyon Construction X X X X X 2,775,000 230,000 20,000 14.00 175.00 100.00 125.00 3,025,000 Winston-Salem, NC Moss -Marlow Bldg. X X X X X 2,810,000 260,000 21,400 9.00 1.60 28.00 55.00 3,091,400 Hickory, NC Sossamon Construction Co. Stredvey X X X X X 3,077,000 152,000 29,900 9.65 210.00 45.00 75.00 3,258,900 Construction Raleigh, NC Triangle Contractors, Inc. Wagoner X X X X X 2,710,000 153,000 21,300 12.00 250.00 53.00 90.00 2,884,300 Construction Salisbury, NC MULTI -PRIME (SEPARATE) ELECTRICAL Contractor ADDENDA Base Bid Alternate No. 1 Total (All Aternates) 1 2 3 4 5 Beco X X X X N $387,500 $6,600 $394,100 Elkin, NC Duncan X X X X N 327,500 6,700 334,200 N.Wilkesboro, NC Fowler X X X X N 399,000 7,300 406,300 Southern Pines, NC Keller X X X X N 332,425 6,000 338,425 N.Wilkesboro, NC Lake X X X1 X N 346,000 6,474 352,474 2 Progress XX Base Bid X X N 334,000 8,200 342,200 Mooresville, NC 5 T.M. Caldwell X X X Salem Electric X X X X 1 357,400 3,700 361,100 Winston-Salem,NC X X X Ingold $590,387 X $266,420 MULTI -PRIME (SEPARATE) MECHANICAL Contractor ADDENDA Base Bid Mechanical Alternate No. I Total (All Aternates) 1 2 3 Controls 5 T.M. Caldwell X X X 1 2 3 4 5 Ilickory NC S&S Mechanical X X X Ingold $590,387 X $266,420 $856,807 Statesville, NC 165,100 400 165,500 Hickory, NC Climate Systems X X X X X 595,000 $73,870 49,300 718,170 Charlotte. NC 133,615 Charlotte. NC P.C. Godfrey X X X X X 696,000 127,321 51,635 747,635 Charlotte. NC Tri-Meck Ingold X X X X N 664,945 96,005 45,675 806,625 Ilickory NC Charlotte. NC Lawa-Bahnson X X X X N 582,300 84,700 39.000 706,000 LT Mechnical X X X X N 655,000 72,000 36,500 763,500 Charlotte. NC Cajah's Mountain X X X William C. Reynolds X X X 595,797 42,321 638,118 Hickory, NC NC Triangle Contractors X X X X N 576,000 77,000 26,400 679,400 Morganton, NC Tri-Meck X X X X N 524,000 9,000 42,500 656,500 Mechanical Charlotte. NC MULTI -PRIME (SEPARATE) - PLUMBING Contractor ADDENDA Base Bid Alternate No. 1 Total (All Aternates) 1 2 3 4 5 T.M. Caldwell X X X $149,771 $7,100 $156,871 Ilickory NC Ingold X X X X N 165,100 400 165,500 Hickory, NC LT Mechanical X X X X N 132,815 800 133,615 Charlotte. NC Nichols Mechanical X X X X N 127,321 16,721 144,042 Statesville, NC Tri-Meck X X X 150,000 4,000 154,000 Mechanical Charlotte. NC Troutman Plumbing X X X 153,500 7,500 161,000 Hickory, NC Cajah's Mountain X X X 128,400 1,500 129,900 Plumbing, Lenoir, NC S&S Mechanical X X X 134,501 3,683 138,184 SINGLE-PRIME BID TABULATION REQUEST FOR APPROVAL TO SEND A LETTER TO NORTH CAROLINA GENERAL ASSEMBLY REPRESENTATIVE JULIA HOWARD IN REFERENCE TO FUNDING FOR THE CHILDREN'S MUSEUM: Chairman Johnson said the local Children's Museum had been receiving $56,000 in state funds over the past few years. He said now, however, it appeared the General Assembly might reduce the funding to $6,000. Johnson said representatives of the museum had requested that a letter be sent to Representative Howard requesting the continuance of the $56,000. OTION by Commissioner Norman to allow the staff to send a letter to Representative Julia Howard to request that full funding be continued for the Children's Museum. p.m. VOTING: Ayes — 4; Nays — 0. ADJOURNMENT: MOTION by Chairman Johnson to adjourn the meeting at 12:30 4 Unit Prices Contractor Addenda Base Mech- Alt- Alt. UnSLAIL Elevator Unit Rock Bid anical 41 92 Total Con- soil Jack Hole Prices Trenches All trots (Cy) (LF) Rock (Cy) Alternates General (Cy) 1 2 3 4 5 BH Bryan X X X X X $3,581,472 $90,000 $213,334 $20,902 $20.00 $55.00 $60.00 $80.00 $3,905,708 Statesville, NC Subcontractors: Plumbing: Tri -Meek Mechanical: Tri-Meck Electrical: Keller Choate Const. Company, Inc Eastern Summit Const. Co., Inc. Edison Foard, Inc. X X X X X 3,844,900 71870 254,900 20,900 11.00 250.00 75.00 150.00 4,194,570 Charlotte, NC Subcontractors: Plumbing: Nichols Mechanical: Climate Electrical: Duncan Farley Associates, Inc G.L.Wilson Building X X X X X 4,006,000 340,000 30,000 8.00 10.00 25.00 50.00 4,376,000 Statesville- NC Subcontractors: Plumbing: Nichols Mechanical:S&S/Tri-Meck Electrical: G.L. Wilson Hendrix & Comber X X X X X 4,843,849 657,842 25,000 20.00 200.00 150.00 250.00 5,526,691 Mocks, ille, NC Plumbin: P.C. Godfrey Mechaniccal: Nichols Electrical: Duncan Lyon Construction X X X X X 3,847,000 299,000 20,000 14.00 175.00 100-00 125.00 4,166,000 Winston-Salem. NC Subcontractors: Plumbing: Ingold Mechanical: Ingold Electrical: Progress Moss -Marlow Bldg. X X X X X Hickory, NC Sossamon Construction Co. Stredvey Construction Raleigh, NC Triangle Contractors, Inc. Wagoner Construction X X X X X 3.879.000 207.000 213,000 12.00 250.00 53.00 90.00 4,299,000 Salisbury, NC Subcontractors: Plumbing:Nichols/Ll" LLC Mechanical: Tri-Meck Electrical: Progress REQUEST FOR APPROVAL TO SEND A LETTER TO NORTH CAROLINA GENERAL ASSEMBLY REPRESENTATIVE JULIA HOWARD IN REFERENCE TO FUNDING FOR THE CHILDREN'S MUSEUM: Chairman Johnson said the local Children's Museum had been receiving $56,000 in state funds over the past few years. He said now, however, it appeared the General Assembly might reduce the funding to $6,000. Johnson said representatives of the museum had requested that a letter be sent to Representative Howard requesting the continuance of the $56,000. OTION by Commissioner Norman to allow the staff to send a letter to Representative Julia Howard to request that full funding be continued for the Children's Museum. p.m. VOTING: Ayes — 4; Nays — 0. ADJOURNMENT: MOTION by Chairman Johnson to adjourn the meeting at 12:30 4 VOTING: Ayes — 4; Nays — 0. Approved: Clerk to the Board