HomeMy WebLinkAboutMay 6 2003 Briefing MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
MAY 6, 2003 MINUTES REGARDING PRESENTATIONS
FOR A NEW SOCIAL SERVICES BUILDING & THE AGENDA BRIEFING
The Iredell County Board of Commissioners met at 4:00 p.m., Tuesday,
May 6, 2003, in the Agricultural Resource Center, 444 Bristol Drive, Statesville, N.C.,
to hear architectural presentations regarding the new social services building.
Immediately following the presentations, the May 6 agenda briefing was held.
Commissioners in Attendance
Chairman Steve D. Johnson
Vice Chairman Godfrey Williams
Doug Madison
Marvin Norman
Sara Haire Tice
Social Services Board Members in Attendance
Chairman Mac Lackey
Vice Chairman Bobbie Edmisten
Hazel Harrington
William Jones
William Summers
Staff present for the 4:00 p.m. segment were: County Manager Joel Mashburn,
Finance Director Susan Blumenstein, Social Services Director Don Wall, Social Work
Program Administrator Lisa York, Support Services Director Jim Vernon, and Clerk to
the Board Jean Moore.
Media in attendance: Michelle Harrison, Statesville Record & Landmark
Michael Roessler, Mooresville Tribune
Kathryn Wellin, Charlotte Observerllredell Neighbors
Call to Order by Chairman Johnson.
County Manager Joel Mashburn said the purpose of the joint board meeting was
to allow architectural firms to share information regarding the design work for the new
social services building. He said after the presentations, a tour would be scheduled to
visit at least one building designed by the three firms.
Overeash Demmitt Presentation: Providing information about this firm were
Stephen Overcash (Principal) and Dan McDonald (Senior Project Manager). Overeash
said the firm was established in 1984, and it had 25 employees. He briefly described
the following projects designed by the firm.
Human Services Center, Monroe, N.C.
Indoor Recreation Center, Boone, N.C.
Human Services Center, Kannapolis, N.C.
County Services Campus, Concord, N.C.
Renovations to Piedmont Behavioral Healthcare, Albemarle, N.C.
Mr. Overcash estimated the cost for Iredell's facility to be $80 to $85 per sq. ft.
(one-story facility). He mentioned that in 2001, Overcash Demmitt completed a social
services space needs study that included one-year and five-year projections. Overcash
said flexibility, expandability and security were important to consider when designing
social services buildings. He said his firm, if chosen for the project, would offer (1)
creativity (2) principal involvement and (3) focus.
Suggestions offered by the representatives for the new structure were:
1. The usage of natural light (windows, skylights, sidelights).
2. Interior usage of light colors.
3. Interior usage of clear client/employee circulation patterns.
ADW Architectural Presentation: Representing this firm were: Jimmy Powell
(Partner), John Kappers (Construction Administrator), Richard Atkinson (Partner), and
Tom Carlson-Reddig (Design Director).
Powell said ADW was established in 1977, and it currently had 40 employees.
He said the firm's team always made goals at the beginning of each project, and they
continually monitored them. He said the project's cost and the time schedule were the
two most important items when constructing a new building.
Carlson-Reddig shared three proposed building sketches for the Eastside Drive
site. He said the company would maximize the usage of the land to allow for another
building in the future along with parking. He said the structure would need many
windows, and there would be a need for private offices due to confidentiality concerns.
The following ADW projects were mentioned by the representatives.
Health Department, Justice Center, and Rowan Behavioral Healthcare, in
Salisbury, N.C.
Crossroads Behavioral Healthcare, Elkin, N.C.
Mount Airy Police Department, Mount Airy, N.C.
Mooresville Fire Department, Mooresville, N.C.
Martin Boal Anthony & Johnson (MBAJ) Architectural Presentation: Rob
Johnson (Principal), Larry Schaeffer (Principal) and Grace Wallace (Project Captain)
presented information about MBAJ. They described the different phases that would be
involved in the construction of a new social services facility, and they said a study
would be done on the re -usage of the current building.
The representatives shared a site analysis of the proposed location (Eastside
Drive) for the new building. They said MBAJ could provide computer modeling and
virtual tours of the new facility.
The MBAJ representatives then discussed the following projects.
Surry County DSS Facility, Dobson, N.C.
Iredell County Government Center -South, Mooresville, N.C.
State DSS Facility, Ft. Pierce, Florida (Schaeffer/Project Architect)
Schaeffer, a resident of Iredell County, said his close proximity to the Eastside
Drive site would enable him to closely monitor the new building's construction.
Chairman Johnson asked Social Services Director Wall to advise of any
"pitfalls" that might occur in the design of the new building.
The group chose Thursday, May 22, 2003, as a date to tour some of structures
described by the firms.
(The members of the Social Services Board were thanked for the attending the
meeting, and they departed at 5:20 p.m.)
MAY 6, 2003
AGENDA BRIEFING
Agricultural Resource Center
444 Bristol Drive, Statesville, NC 28677
5:25 P.M.
(all commissioners present for the briefing)
2
Staff present: County Manager Joel Mashburn, Finance Director Susan
Blumenstein, Planning & Code Enforcement Director Lynn Niblock, Planning
Supervisor Ron Smith, County Assessor Bill Doolittle, Emergency Services Director
Tracy Jackson, Support Services Director Jim Vernon, and Clerk to the Board Jean
Moore.
Request for a Re -review of the Proposals Submitted for the South Iredell
Small Area Plan: Planning Supervisor Ron Smith said that after the April 15
coin inissioners' meeting, he was contacted by an official with Woolpert LLP and told
the company could not provide the South Iredell Small Area Plan. Smith said the
company felt it had underestimated the project's full cost. Mr. Smith said his
recommendation, now, would be to contract with Benchmark Consulting at a cost of
$16,500. He said $15,000 had been budgeted, but at the April 15 meeting a budget
amendment was approved to cover the balance. Smith said the Economic Impact Study
was still needed, and he was trying to locate a company to provide it.
Request for Approval of a Reduction in Retainage Fees (10% to 5%) for the
Contractor in the Iredell County Government Center -South Project (ICGC-S):
Support Services Director Vernon said Monteith Construction Company was requesting
a reduction in the retainage for the ICGC-S project. He said this option was available
under the contract, and the architectural firm had recommended the reduction. Vernon
said Monteith had been excellent to work with, and he had no problems with the
reduction. He said Monteith had tried to keep the cost over runs and change orders as
low as possible. Vernon said the project was about 70% finished.
Commissioner Madison asked the incentive for the county to approve the
request.
Vernon said it would continue to keep the cost over runs down, and it would be
a goodwill gesture.
Madison asked about any risks in approving the reduction.
Vernon said he didn't know of any.
Request from the County Assessor to Transfer $27,000 from
Salaries/Wages (Regular) to Contracted Services and Salaries/Wages (Part-time):
County Assessor Doolittle said there was a backlog of work (new construction, property
splits, appeals) that needed to be accomplished this year. He said adequate funds were
in the budget to hire an appraisal company to assist with the work, and he recommended
this action.
The line items and amounts involved in the budget transfer were:
TRANSFER FROM: TRANSFER TO:
5100-02-4351 Salaries/Wages Regular $22,000 5375-08-4351 Contracted Services $22,000
5100-02-4351 Salaries/Wages Regular 5,000 5100-03-4351 Salaries & Wages/Part-time 5,000
Emergency Communication Equipment Grants: Chairman Johnson said he
recently attended a Communications Task Force Meeting where grant money for
equipment was discussed. He said the money was only available to fire departments,
and the Mooresville Fire Chief had applied for funds. (The funds would be used for
Mooresville's six channels/800 mhz project). Johnson said Statesville Fire Chief
Richard Campbell had been approached about being the lead agency for the county, if
these types of funds were available in the future.
Adjournment: Chairman Johnson adjourned the briefing session at 6:15 p.m.
APPROVED:
3
Clerk to the Board
El