HomeMy WebLinkAboutOctober_21_2003_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
OCTOBER 21, 2003
The Iredell County Board of Commissioners met in Regular Session on
Tuesday, October 21, 2003, at 7:00 p.m., in the Iredell County Government Center
(Commissioners' Meeting Room), 200 South Center Street, Statesville, NC.
Present were:
Chairman Steve D. Johnson
Vice Chairman Godfrey Williams
Doug Madison
Sara Haire Tice
Absent: Commissioner Marvin Norman was unable to attend the meeting due to
a recent hospitalization for pneumonia.
Staff present: County Manager Joel Mashburn, County Attorney Bill Pope,
Finance Director Susan Blumenstein, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Johnson.
INVOCATION by Chairman Johnson.
PLEDGE OF ALLEGIANCE TO THE FLAG
ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Johnson to
adjust the agenda by the following action.
Addition: Closed Session to Discuss Property Acquisition — G.S. 143-318.11(a) (5)
VOTING: Ayes — 4; Nays — 0.
APPOINTMENTS BEFORE THE BOARD
Danny Harbinson, A Representative from the North Carolina Office of
Emergency Medical Services Announces the Official Designation of Iredell
County's EMS System: Mr. Harbinson said the EMS plan had been received and
approved by the North Carolina Office of Emergency Medical Services. He said the
county's plan complied with new state laws and that it met, and in some areas exceeded,
mandated requirements.
Roy West, a Member of the Counseling Center's Board of Directors and
Mac Funderburk, the Executive Director of the Counseling Center, Speak in
Reference to the Juvenile Crime Prevention Council's Decision to not fund the
Organization during FY 2003-2004: West said that for the past 12 years the
Counseling Center, a non-profit agency, had been awarded juvenile justice funding. He
said this year, however, the Juvenile Crime Prevention Council (JCPC) voted to not
fund the organization. West said the Counseling Center had not heard any complaints
in the past year about its services, and he and the other board of directors were
"confounded" by the JCPC's choices regarding the two agencies recommended for the
funding. He said one agency, Crossroads Behavioral Healthcare, was being required by
the state to divest itself of its services, and the other, Don -Lin, was a private for-profit
agency. West said the county government had faith in the Counseling Center's
services due to the contractual arrangement for the Employee Assistance Program.
Commissioner Madison asked where the Center had received its referrals during
the past 12 years.
West said the juvenile probation officers.
Commissioner Madison asked if a certain number of people had to be served in
a year's time.
Funderburk said each year an agreement was signed between the state and the
Center indicating how many people would be served. He said the Center did not turn
anyone away. He said referrals were being received from a police officer in
Mooresville, but none had been received from the juvenile probation officers since May
of this year.
(See briefing minutes for additional information regarding the JCPC funding.)
ADMINISTRATIVE MATTERS
Request from the Juvenile Crime Prevention Council for Approval to
Appropriate the Remaining FY 2003-2004 Juvenile Justice Funding of $30,504
(Crossroads Behavioral Healthcare Recommended to Receive $21,051 and DonLin
Counseling Services Recommended to Receive $9,453): Carl Duncan, the Chief
Juvenile Probation Officer for Iredell County and the Juvenile Crime Prevention Council
Chairman, along with Dean Vick, the Regional Consultant for the North Carolina
Department of Juvenile Justice & Delinquency Prevention, explained the process used to
make recommendations regarding the appropriation of the state juvenile justice funding.
Duncan said that after hearing presentations this year, it was the decision by the council
to not fund the Counseling Center due to the non-acceptance of Medicaid referrals and
the need for more intensive counseling services. Mr. Duncan said four proposals were
received for the remaining $30,504 in state funding for FY 03-04 and out of these,
Crossroads Behavioral Healthcare and Don -Lin Counseling were chosen. He said the
council voted unanimously in this decision; however, there were four abstentions due to
conflicts of interest. Additionally, Duncan said funds were allotted for only a 12 -month
period of time, and there were no guarantees on future funding for any of the programs
or services.
Vick said he worked in nine counties, and he was familiar with the mental health
reform act and the directive for the mental health agencies to divest themselves of their
services and become management entities. He said he would assist in obtaining another
provider if Crossroads could not fulfill its duties. Mr. Vick said, "Mental health reform
has brought new challenges, but as doors have been closed, others have been opened."
He said the council wanted to pool its resources and maximize the funding to serve as
many youth as possible.
Commissioner Madison mentioned that the Counseling Center appeared to be
providing more services then what was required in the agreement.
Vick said the Counseling Center's services were not the same as what would be
supplied by Crossroads and Don -Lin.
Chairman Johnson asked if the Counseling Center could adequately serve the
needs of today's juveniles.
Duncan said there were several levels of juvenile offenders, and that today's
youth did have different needs. He said one of the tasks of the JCPC was to find the
best services. He said a risk and needs assessment was done to determine the services
needed. Mr. Duncan said that if the needs changed, then the service provider might also
have to change.
OTION by Commissioner Madison to (1) postpone the decision regarding the
matter for two weeks, with a time extension granted if necessary (2) request that the
Juvenile Crime Prevention Council meet with the Counseling Center's Board of
Directors for the purpose of reviewing the process and (3) return to the board of
commissioners with a recommendation.
Chairman Johnson requested that the two groups be direct and frank with each
other and to advise if there were any deficiencies in the services being provided.
VOTING: Ayes — 4; Nays — 0.
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Request for Approval of a Resolution Approving the Sale of Certificates of
Participation by the Iredell County Public Facilities Corporation for the Financing
of School & College Facilities & a Refinancing of a Prior Financing Agreement,
Along with Approval of Other Documents Necessary for the Transactions:
Chairman Johnson introduced the following resolution, a copy of which was
provided to each commissioner. Susan Blumenstein, the Director of Finance and
Administrative Services read by title the resolution and summarized its contents.
RESOLUTION APPROVING THE SALE BY IREDELL
COUNTY PUBLIC FACILITIES CORPORATION OF
CERTIFICATES OF PARTICIPATION IN CERTAIN
INSTALLMENT PAYMENTS TO BE MADE BY THE
COUNTY OF IREDELL, NORTH CAROLINA,
APPROVING A PROPOSED INSTALLMENT
FINANCING AGREEMENT TO FINANCE CERTAIN
SCHOOL FACILITIES AND FACILITIES FOR
MITCHELL COMMUNITY COLLEGE AND
REFINANCE SAID COUNTY'S PAYMENT
OBLIGATIONS UNDER A PRIOR FINANCING
AGREEMENT, APPROVING CERTAIN OTHER
DOCUMENTS AND ACTIONS RELATING THERETO
AND AUTHORIZING OTHER OFFICIAL ACTION IN
CONNECTION THEREWITH
WHEREAS, the County of Iredell, North Carolina (the "County") has
determined that it is necessary and expedient to finance (i) the construction of an
addition to Scotts Elementary School and related renovation of the existing facilities,
(ii) the construction of an addition to Harmony Elementary School and related
renovation of the existing facilities, (iii) the construction of the new Woodland Heights
Elementary School, (iv) the construction of the new Mooresville Intermediate School
and (v) the construction of an addition to Mitchell Community College to facilitate a
work force development facility (collectively, the "Project") and refinance the County's
payment obligations under an existing installment financing contract, dated
October 10, 2002, between the County and Bank of America, N.A. (the "Prior
Financing Agreement"); and
WHEREAS, in order to effectuate such plans to finance the Project and
refinance the County's payment obligations under the Prior Financing Agreement, the
County and Iredell County Public Facilities Corporation (the "Corporation") have been
negotiating certain financing documents and arranging for the negotiated sale of
Certificates of Participation in certain Installment Payments (as defined in the
hereinafter defined Installment Financing Agreement) to be made by the County
pursuant to an installment financing agreement, to be dated as of December 1, 2003 (the
"Installment Financing Agreement"), between the Corporation and the County, pursuant
to the authority granted to the County under Section 160A-20 of the General Statutes of
North Carolina; and
WHEREAS, the County has determined that it is in the best interests of the
County that the County and the Corporation enter into said Installment Financing
Agreement to make available to the County funds with which to finance the completion
of the Project and refinance its payment obligations under the Prior Financing
Agreement; and
WHEREAS, the County and the Corporation have retained investment bankers
for the purpose of underwriting said Certificates of Participation; and
WHEREAS, said Certificates of Participation are expected to be marketed in the
expectation of executing a Certificate Purchase Agreement with respect thereto on or
about December 4, 2003 and delivering said Certificates of Participation on or about
December 18, 2003; and
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WHEREAS, in connection with such financing, it is necessary for the County to
approve the sale of said Certificates of Participation by the Corporation, to approve
certain other documents relating thereto and to authorize certain action in connection
therewith; and
WHEREAS, there have been presented at this meeting copies of the following
documents relating to the delivery of the 2003 Certificates (as hereinafter defined):
(a) a draft of the proposed Certificate Purchase Agreement for the
2003 Certificates (the "Purchase Agreement"), to be dated on or about
December 4, 2003, between the Corporation and Legg Mason Wood Walker,
Incorporated, as representative of the underwriters (the "Underwriters"), relating to the
purchase and sale by the Underwriters of the 2003 Certificates;
(b) a draft of the proposed Installment Financing Agreement, pursuant to
which the Corporation will make available to the County funds to be derived from the
sale of the 2003 Certificates with which to finance the completion of the Project and
refinance the County's payment obligations under the Prior Financing Agreement, and
the County will be obligated to make Installment Payments (as defined in the
Installment Financing Agreement) and certain other payments, among other
requirements;
(c) a draft of the proposed Trust Agreement, to be dated as of
December 1, 2003 (the "Trust Agreement"), by and between the Corporation and First -
Citizens Bank & Trust Company, as trustee (the "Trustee"), under which the Trustee
will make available to the County the proceeds of Certificates of Participation (Iredell
County Public Facilities Projects), Series 2003 evidencing proportionate and undivided
ownership interests in the Installment Payments to be made by the County under the
Installment Financing Agreement (the "2003 Certificates") to pay the cost of
completing the Project and refinancing the County's payment obligations under the
Prior Financing Agreement;
(d) a draft of the proposed Deed of Trust, to be dated as of the date of
delivery of the 2003 Certificates (the "Deed of Trust"), from the County to a deed of
trust trustee for the benefit of the Corporation;
(e) a draft of the Preliminary Official Statement (the "Preliminary Official
Statement"), to be dated on or about November 14, 2003, relating to the offering of the
2003 Certificates;
(f) drafts of the Project Construction Agreements, each to be dated as of
December 1, 2003 (each a "Project Construction Agreement"), between the County and
Iredell-Statesville Schools Board of Education and Mooresville Graded School District
Board of Education (each a "Board of Education"), respectively, pursuant to which each
Board of Education will use its best efforts to cause the completion of the construction
of the portion of the Project relating to public school facilities;
(g) drafts of the Lease Agreements, each to be dated as of December 1, 2003
(each a "Lease Agreement"), between the County and each Board of Education,
respectively; now, therefore,
BE IT RESOLVED by the Board of Commissioners for the County of Iredell,
North Carolina:
Section 1. Capitalized words and terms used in this resolution and not defined
herein shall have the same meanings in this resolution as such words and terms are
given in the Trust Agreement and the Installment Financing Agreement.
Section 2. The County hereby approves the sale of the 2003 Certificates by the
Corporation. The 2003 Certificates shall mature in such amounts and at such times and
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shall bear interest at such rates as shall be determined by the President of the
Corporation; provided, however, that the aggregate principal amount of the
2003 Certificates shall not exceed $47,000,000, the final maturity of the
2003 Certificates shall not extend beyond December 31, 2024, and the true interest cost
of the 2003 Certificates shall not exceed 4.90% per annum.
The 2003 Certificates shall be issued in fully registered form in denominations
of $5,000 or any whole multiple thereof. Interest with respect to the 2003 Certificates
shall be payable on April 1, 2004 and thereafter semiannually on each October 1 and
April 1 until the 2003 Certificates are fully paid. Payments of principal and interest
with respect to the 2003 Certificates shall be made by the Trustee to the registered
owners of the 2003 Certificates in the manner set forth in the Trust Agreement.
Section 3. The 2003 Certificates shall be subject to prepayment at the times,
upon the terms and conditions, and at the prices set forth in the Trust Agreement;
provided, however, that no prepayment premium shall exceed 2%.
Section 4. The proceeds of the 2003 Certificates shall be applied as provided in
Section 2.05 of the Trust Agreement.
Section 5. The forms, terms and provisions of the Installment Financing
Agreement, the Trust Agreement, the Deed of Trust, the Purchase Agreement, the
Project Construction Agreements and the Lease Agreements are hereby approved in all
respects, and the Chairman or Vice Chairman of the Board of Commissioners, the
County Manager, the Director of Finance and Administrative Services, the Clerk to the
Board of Commissioners and counsel to the County are hereby authorized and directed
to execute and deliver the Installment Financing Agreement, the Deed of Trust, the
Purchase Agreement, the Project Construction Agreements and the Lease Agreements,
in substantially the forms presented to this meeting, together with such changes,
modifications and deletions as they, with the advice of counsel, may deem necessary
and appropriate, including, but not limited to, changes, modifications and deletions
necessary to incorporate the final terms of the 2003 Certificates as shall be set forth in
the Purchase Agreement; such execution and delivery shall be conclusive evidence of
the approval and authorization thereof by the County.
Section 6. The County hereby approves the award of the 2003 Certificates to
the Underwriters pursuant to the Purchase Agreement, subject, however, to the
limitation on true interest cost contained in Section 2.
Section 7. The County hereby authorizes the use and distribution of the
Preliminary Official Statement in connection with the public offering of the
2003 Certificates, and the Official Statement, in substantially the form of the
Preliminary Official Statement, with such changes as are necessary to reflect the
maturities, interest rates, prepayment premiums and initial offering prices of the
2003 Certificates, is hereby approved, and the Chairman or Vice Chairman of the Board
of Commissioners, the County Manager or the Director of Finance and Administrative
Services is hereby authorized to execute, on behalf of the County, the Official
Statement in substantially such form, together with such changes, modifications and
deletions as he, with the advice of counsel, may deem necessary or appropriate; such
execution shall be conclusive evidence of the approval thereof by the County. The
County hereby also approves and authorizes the distribution and use of copies of the
Official Statement, the Trust Agreement, the Installment Financing Agreement, the
Deed of Trust, the Purchase Agreement, the Project Construction Agreements and the
Lease Agreements by the Underwriters in connection with the sale of the
2003 Certificates.
Section 8. The Chairman or Vice Chairman of the Board of Commissioners, the
County Manager, the Director of Finance and Administrative Services, counsel to the
County and the Clerk to the Board of Commissioners are authorized and directed
(without limitation except as may be expressly set forth herein) to take such actions and
to execute and deliver such documents, certificates, undertakings, agreements and other
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instruments as they, with the advice of counsel, may deem necessary or appropriate to
effectuate the transactions contemplated by the Trust Agreement, the Installment
Financing Agreement, the Deed of Trust, the Purchase Agreement, the Project
Construction Agreements and the Lease Agreements.
Section 9. This resolution shall take effect immediately upon its passage.
[End of Resolution]
Attorney Pope said he had reviewed the documents and proposed transactions
and found them similar to other financings. He said the faith and credit of the county
were not being pledged, and the sole recourse for the bond holders would be foreclosure
on the deeds of trust.
Alice Stewart, a former county commissioner attending the meeting, asked for a
clarification regarding the transactions.
Chairman Johnson said the Certificates of Participation involved the issuance of
bonds for a Scotts Elementary School addition and renovations, a Harmony Elementary
School addition and renovations, along with construction of a new Woodland Heights
Elementary School, a new Mooresville Intermediate School, the construction of an
addition to Mitchell Community College (work force development facility) and the
refinancing of an existing installment financing dated October 10, 2002.
Stewart asked for a clarification on the October 10, 2002 refinancing.
Finance Director Blumenstein said the Bank of America financing was for the
Iredell County Government Center -South (ICGC-S) facility. She said that if a three
percent net present savings could not be reached by the bond sale date, the refinancing
would be eliminated from the transaction and the $47 million would be reduced.
Blumenstein said no new money was being committed, and the refinancing was only
being reviewed in an effort to save on interest. She said the outstanding balance for the
ICGC-S was $2,810,000.
After consideration of the foregoing resolution, Commissioner Madisonove
the passage thereof, which motion was duly seconde by Commissioner Tice, and the
foregoing resolution entitled: "RESOLUTION APPROVING THE SALE BY
IREDELL COUNTY PUBLIC FACILITIES CORPORATION OF
CERTIFICATES OF PARTICIPATION IN CERTAIN INSTALLMENT
PAYMENTS TO BE MADE BY THE COUNTY OF IREDELL, NORTH
CAROLINA, APPROVING A PROPOSED INSTALLMENT FINANCING
AGREEMENT TO FINANCE CERTAIN SCHOOL FACILITIES AND
FACILITIES FOR MITCHELL COMMUNITY COLLEGE AND REFINANCE
SAID COUNTY'S PAYMENT OBLIGATIONS UNDER A PRIOR FINANCING
AGREEMENT, APPROVING CERTAIN OTHER DOCUMENTS AND
ACTIONS RELATING THERETO AND AUTHORIZING OTHER OFFICIAL
ACTION IN CONNECTION THEREWITH" was passed by the following vote:
Ayes: 4 (Johnson, Williams, Madison, & Tice)
Nays: 0
------------------------------------------CONSENT AGENDA ------------------------------------
MOTION by Chairman Johnson to approve the following eight (8) consent
agenda items.
VOTING: Ayes — 4; Nays — 0.
1. Request from the Iredell Friends of the Library Organization for the
Donation of Future Library Surplus Items & Adoption of a Resolution to this
Effect Extending for a Two -Year Period: A representative from the "Friends"
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organization could not attend the meeting, and Library Director Steve Messick
presented the request at the briefing. The following resolution was approved.
RESOLUTION AUTHORIZING THE CONVEYANCE
OF
CERTAIN SURPLUS PROPERTY
WHEREAS, the County of Iredell has a continuous supply of the following items
of personal property which are surplus to its needs and desires to dispose of same; and
WHEREAS, the Iredell Friends of the Library, is a nonprofit organization
carrying out a public purpose for the citizens of Iredell County by supporting
educational programs.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Iredell County, that pursuant to the provisions of G.S. 160A-267, the Iredell County
Purchasing Agent is hereby authorized to perform the necessary functions to convey the
,following personal property to the Iredell Friends of the Library for a period of two
years.
Surplus Library Books and Other Media Items
This the 21" day of October 2003.
2. Request for Approval of the September 2003 Releases and Refunds: County
Assessor Doolittle explained the refunds and releases during the briefing session. He
advised that in the neighborhood where Commissioner Norman resided, two citizens
appealed their valuations. Doolittle said the Board of Equalization and Review then
reviewed the valuations and adjusted the assessments for the entire neighborhood. The
following refunds and releases were then approved.
SEPTEMBER 2003 TAX RELEASES & REFUNDS
Releases
Refunds
County
79,963.93
894.01
Solid Waste Fees
1,781.00
0
East Alexander Co. Fire # 1
27.46
0
Fire # 2
379.17
0
-Shepherd's
Mount Mourne Fire # 3
354.72
0
All County Fire # 4
7,422.70
677.30
Statesville City
5,810.20
0
Statesville Downtown
83.02
0
Mooresville Town
8,432.12
279.40
Mooresville Downtown
29.25
0
Mooresville School
4,238.31
77.37
Love Valley
0
0
Harmony
2.14
0
Troutman
0
0
Total
118,524.02
1,928.08
A complete listing of the tax releases and refunds is hereby incorporated
into the minutes by reference.
3. Request for Approval of the Firemen's Relief Fund Trustees: Fire Marshal
Gallyon advised during the briefing session that G.S. 58-84-46 required that a listing of
the trustees for the fire departments be submitted to the state insurance commissioner
each year. The listing is as follows:
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4. Request for Approval to Apply for a North Carolina Hospital Bioterrorism
Preparedness Grant in the Amount of $29,740: Emergency Medical Services
Director Lee Darnell explained at the briefing that no matching funds were required for
a $29,740 grant offered by the Federal Health Resources and Administration Service.
Darnell said the grant cycle would extend from September 1, 2003 through
August 31, 2004 and as items were purchased, a drawdown of funds could occur. He
requested permission to apply for the grant to be used for the following:
$18,351 Surveillance & Patient Tracking System
$10,241 Positive Air Pressure Respirator Filtering Devices
(49 devices @ $209 each with distribution to include one for every
county ambulance and six for NuCare)
1,148 Haz-Mat Awareness Classes @ $400 for supplies/refreshments, EM
ICS 100 & 200 classes @ $400 for supplies/refreshments, and EM
ICS 300 & 400 classes @ $348 for supplies/refreshments
5. Request from the Health Director for a Determination Regarding
Permission to sign a Medicaid Reassignment Memorandum of Understanding
submitted by the North Carolina Department of Health and Human Services:
Health Director Rabe explained during the briefing session that health departments
throughout the state had not been billing for a Medicaid administrative component. He
said the billing was a legitimate reimburseable expense, and the state government
desired to pursue some of the past components. Rabe said that in order to do this, a
signed Memorandum of Understanding was being asked from each health department.
He said the document would reassign the services identified for retroactive Medicaid to
the North Carolina Division of Public Health. Rabe said he signed the document
contingent upon receiving approval from the board of health and the board of
commissioners. He continued by saying that prior to his signing the document, he had
requested a written opinion on the matter from an attorney with the Institute of
Government. He said the attorney verbally advised that the board of commissioners did
not need to approve the document, but when pressed for a written opinion, she began
further research and determined the law was unclear. Mr. Rabe said he then inquired
with the county attorney, who advised that the "prudent course of action would be to
request the commissioners' approval for the health director to sign the statement."
The statement is dated August 11, 2003 and is as follows:
By my, signature below, 1 am agreeing to reassign the services identified for retroactive
Medicaid claiming to North Carolina's Division of'Public health (DPH). I also understand
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North Carolina
Rural Fire District
Report of Fire Conditions
Local Firemen's Relief Fund
2003
DEPARTMENT
#3
#4
B&F/Troutman
Joe E. Clodfelter
R.J.Wilson, Jr.
Central
Nelson Cook
Jim Reavis
Cool Springs
Ken Secrest
Wade T. Campbell
Ebenezer
Wayne Smith
Harry Frye
Harmony
Matt Baldwin
Timothy Frye
Lake Norman
Howard Neel
Lamont Thompson
Monticello
Wayne Mayberry
Mary Summers
Mt. Mourne
Chris Goodrum
Gary Craven
Shepherds
Kelly Robinson
Donald W. McClain
South Iredell
Bruce Kennerly
Dale Burgess
Trinity
Barry Compton
Paul May
Union Grove
Ed Bissell
Jody Hoots
Richard Oldfield
Kenneth Hall
-Wayside
West Iredell
John Byers
Tommy McNeely
Note: The individual fire departments
designate the #1 and #2
positions.
4. Request for Approval to Apply for a North Carolina Hospital Bioterrorism
Preparedness Grant in the Amount of $29,740: Emergency Medical Services
Director Lee Darnell explained at the briefing that no matching funds were required for
a $29,740 grant offered by the Federal Health Resources and Administration Service.
Darnell said the grant cycle would extend from September 1, 2003 through
August 31, 2004 and as items were purchased, a drawdown of funds could occur. He
requested permission to apply for the grant to be used for the following:
$18,351 Surveillance & Patient Tracking System
$10,241 Positive Air Pressure Respirator Filtering Devices
(49 devices @ $209 each with distribution to include one for every
county ambulance and six for NuCare)
1,148 Haz-Mat Awareness Classes @ $400 for supplies/refreshments, EM
ICS 100 & 200 classes @ $400 for supplies/refreshments, and EM
ICS 300 & 400 classes @ $348 for supplies/refreshments
5. Request from the Health Director for a Determination Regarding
Permission to sign a Medicaid Reassignment Memorandum of Understanding
submitted by the North Carolina Department of Health and Human Services:
Health Director Rabe explained during the briefing session that health departments
throughout the state had not been billing for a Medicaid administrative component. He
said the billing was a legitimate reimburseable expense, and the state government
desired to pursue some of the past components. Rabe said that in order to do this, a
signed Memorandum of Understanding was being asked from each health department.
He said the document would reassign the services identified for retroactive Medicaid to
the North Carolina Division of Public Health. Rabe said he signed the document
contingent upon receiving approval from the board of health and the board of
commissioners. He continued by saying that prior to his signing the document, he had
requested a written opinion on the matter from an attorney with the Institute of
Government. He said the attorney verbally advised that the board of commissioners did
not need to approve the document, but when pressed for a written opinion, she began
further research and determined the law was unclear. Mr. Rabe said he then inquired
with the county attorney, who advised that the "prudent course of action would be to
request the commissioners' approval for the health director to sign the statement."
The statement is dated August 11, 2003 and is as follows:
By my, signature below, 1 am agreeing to reassign the services identified for retroactive
Medicaid claiming to North Carolina's Division of'Public health (DPH). I also understand
8
and agree that DPH and NCALD will decide on the use and purpose of these funds for mutually
beneficial projects. The services included in this project are related to services loaded into
IISIS as of 0713112002. While I understand that I am still responsible for maintaining
documentation for the services reported to DPII through HSIC, 1 understand that by
reassigning the services, I am transferring responsibility for payment of these claims to DPH
for any, future audits and/or paybacks related to these services.
I understand that DPH will maintain and use/distribute these funds in accordance with
all agreements by and between DPH, local health departments and DECs1CDSAs.
6. Request from the Health Department
for Approval of
Proposed Fee
Changes: During the briefing,
Health Director
Rabe asked for
approval of the
following fee changes.
90657
Influenza Vaccine 6-35 mo. 3.50
3.50
10.00
Fee Schedule 2003-2004
Pneumonia Vaccine 18.00
Preventive Health Services
19.00
T1017
FEES
CPT Code Service Description
Fees
Fees
FY 2003-2004
FY 2002-2003
FY 2003-2004
Revised 10/01/03
Immunizations/Injections (continued)
90655
Influenza Vaccine 6-35mo — Preset. Free
S 10.00
90658
Influenza Vaccine> 3 yrs. $ 7.00
$ 10.00**
10.00
90657
Influenza Vaccine 6-35 mo. 3.50
3.50
10.00
90732
Pneumonia Vaccine 18.00
19.00
19.00
T1017
Maternity Care Coordination 12.00 per unit**
30.00 per unit**
T1017
HIV/AIDS Case Management
14.00 per unit**
(effective 10/01/03 Change to T code)
Note:
Two services have identical codes ( T1017)
7. Request for Approval of a Proposed Temporary Assistance for Needy
Families (TANF) Budget Revision: Health Director Rabe, at the briefing, said this
budget revision would allocate women's preventive health TANF grant revenue of
$4,946 to the following:
Department supplies @ $1,140
Medical supplies @ $231
Contracted services (Spanish interpreter) @ $3,575
8. Request for Approval of the October 7, 2003 Minutes
Illm 1110 1 li111►_ ► ♦1
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS &
COMMISSIONS
Animal Grievance Committee (I announcement)
APPOINTMENTS TO BOARDS & COMMISSIONS
Juvenile Crime Prevention Council (JCPC) (2 appointments): Commissioner
Williams nominated Rebecca Fulghum and Walter Horn, Jr., to the JCPC for the "under
the age of 18" positions.
Commissioner Madison made amotio to close the nominations and to appoint
Fulghum and Horn by acclamation.
VOTING: Ayes — 4; Nays — 0.
Personnel Advisor Board 1 a ointment : No nominations were submitted,
and Chairman Johnson made a motio to postpone the appointment until the November 4
meeting.
VOTING: Ayes — 4; Nays — 0.
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nominations were submitted, and Commissioner Tice made a motion to postpone the four
appointments until the November 4 meeting.
VOTING: Ayes — 4; Nays — 0.
UNFINISHED BUSINESS
Clarification Pertaining to Contract Revisions for the Fire Departments
Having Voted -in Tax Districts: Commissioner Williams said the Fire Tax District
Board had not been made aware of the commissioners past action seeking assistance in
the drafting of new contracts for the Shepherds, Stony Point, and Mount Mourne Fire
Departments. He said that with this being the case, no work had occurred on the
contracts. Williams said there was also a misconception by some of the firemen in the
county -wide district that new contracts were being requested from them. Mr. Williams
said that due to the lateness in the year, the need for the fire tax board to begin budget
work for next year, and now the need for the contract revisions for the departments in
the voted -in fire tax district, that it would probably be impossible to get new contracts
for the county -wide fire departments this year.
OTION by Commissioner Williams, based on the August 19, 2003 board of
commissioner's minutes, to direct Chairman Johnson to write a letter to Carroll
Goodman, Chairman of Fire Tax District Board, officially stating that the
commissioners were requesting assistance in the drafting of new contracts for the
Shepherds, Mount Moune, and Stony Point Volunteer Fire Departments.
Ayes - 4; Nays — 0.
COUNTY MANAGER'S REPORT: County Manager Mashburn briefed
the board on the following projects:
The Mooresville Health Department will not move into the Iredell County
Government Center -South facility until after December 1, 2003.
A meeting will be held on October 22, 2003 concerning floor plans for the
new social services building.
The new library building is well underway -- one concern has been the loss
of the back exit while the construction is occurring.
A written activity report was distributed -- one section was mentioned and
it pertained to ECOM statistics. It was noted that 47,586 calls had been
handled by the communications department from January through September
of this year.
CLOSED SESSIONS: MOTION by Chairman Johnson at 8:11 p.m., to
enter into closed session for the purpose of discussing economic development matters
pursuant to G.S. 143-318.11(a) (4) and property acquisition matters pursuant to G.S.
143-318. 11(a) (5).
VOTING: Ayes — 4; Nays — 0.
(RETURN TO OPEN SESSION AT 8:50 P.M.)
CALL FOR A PUBLIC HEARING REGARDING AN ECONOMIC
DEVELOPMENT INCENTIVE FOR FLEXSOL PACKAGING
CORPORATION: MOTION by Commissioner Williams to allow Iredell County to
serve as an applicant for a Community Development Block Grant for the F1exSol
Packaging Corporation and to call for a public hearing on Tuesday, November 4, 2003,
at 7:00 p.m., for the purpose of discussing an economic development incentive of
$82,650.00, over a five-year period, for the FlexSol Packaging Corporation based on a
$4,750,000 investment in Iredell County.
VOTING: Ayes — 4; Nays — 0.
10
CALL FOR A PUBLIC HEARING REGARDING AN ECONOMIC
DEVELOPMENT INCENTIVE FOR ASMO, INC: MOTION by Commissioner
Williams to call for a public hearing on Tuesday, November 4, 2003, at 7:00 p.m.,
regarding an economic development incentive of up to $696,000.00, over a five-year
period, for ASMO, Inc., based on an investment in Iredell County of up to $40 million.
VOTING: Ayes — 4; Nays — 0.
ADJOURNMENT: MOTION by Chairman Johnson to adjourn the meeting at
8:52 p.m. (NEXT MEETING: Tuesday, November 4, 2003, at 5:00 p.m. and 7:00
p.m., in the Iredell County Government Center, 200 South Center Street, Statesville,
NC.)
VOTING: Ayes — 4; Nays — 0.
Approved:
11
Clerk to the Board