HomeMy WebLinkAboutMay_4_2004_Briefing_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
BRIEFING MINUTES
MAY 4, 2004
The Iredell County Board of Commissioners met in Briefing Session on
Tuesday, May 4, 2004, 5:00 p.m., in the Iredell County Government Center (South
Wing Conference Room), 200 South Center Street, Statesville, NC.
Present were:
Chairman Steve D. Johnson
Vice Chairman Godfrey Williams
Doug Madison
Marvin Norman
Sara Haire Tice
Staff present: County Manager Joel Mashburn, Finance Director Susan
Blumenstein, Planning Supervisor Ron Smith, County Planner Emily Jackson, Planning
and Inspections Director Lynn Niblock, Transportation Director Ben Garrison,
Emergency Services Director Tracy Jackson, Support Services Director Jim Vernon,
Human Resources Director Carolyn Harris, and Planning Support Technician Stephanie
Whitlock.
Call to Order by Chairman Johnson.
Request from the Iredell-Statesville School System for Approval of a 2003-
2004 Capital Outlay Amendment Request for Year -End Maintenance Projects:
County Manager Mashburn said additional information had been requested from the
school system pertaining to this request. He said additional time was needed by the
school officials to compile the requested data, and for this reason, he recommended for
the amendment to be postponed until a future meeting.
Request for the Renewal of a Lease with the Iredell Arts Council for the
Old Jail Building Located at South Meeting and Court Street: County Manager
Mashburn said the arts council lease was for a period of five years. He said paragraph 6
in the lease indicated the council would pay the utility fees as long as funds were
appropriated by the county. Mashburn said that due to the Iredell Arts & Heritage
Museum (541 Gaither Road, Statesville, NC) having facility problems, its staff had
temporarily moved in with the arts council. He said the museum had agreed to assist
with any increased utility costs, and this money would be transferred to the county.
Request for Approval of an Inter -Local Agreement for the Purpose of
Purchasing Transportation Billing & Scheduling Software: Transportation Director
Ben Garrison said the county assumed the transit system in 2003, and the staff had
continued to use the software that was existing at that time. He said the transports had
increased to over 400 trips per day, and new software was now needed. Garrison said
Iredell County had been asked to serve as the lead agency in obtaining new software,
and permission was needed to enter into an equipment inter -local agreement. He said a
request for proposals would have to be prepared, and other systems would be allowed to
purchase from the county's RFP. Garrison said there would be 12 vendors, and four
would be chosen. He said the arrangement was different from "piggy -back purchasing"
in that the systems could contract with anyone. Mr. Garrison said no additional
equipment would be required due to a network server being approved for the county by
the North Carolina Department of Transportation. He said the North Carolina State
University/Institute for Transportation Research and Education (NCSU/ITRE) had
assisted with the evaluation of the county's needs. Garrison said the software was
expected to cost $50,000, along with a 10% match, and final approval of the contracts
would be presented to the board in July.
Request for Approval of an Employee Health Insurance Plan for 2004-05:
Finance Director Blumenstein said county employees would soon sign up for insurance
products, and the board needed to approve a plan. She said insurance costs had
increased and deductibles had been raised instead of co -pays for office
visits/prescriptions in an effort to lessen the impact on the employees.
Commissioner Tice asked if the employee contribution would change.
Blumenstein said no. Mrs. Blumenstein recommended that the fund balance be
used rather than passing the insurance increase on to the employees.
County Manager Mashburn said the fund balance was made up of both
employee and county contributions. He said the impact on the employees would be
lessened by having an increased deductible.
Request for Approval to Change the Roof of the new Library: Support
Services Director Vernon said John Bowman, with the Bowman Roofing Company, had
indicated the new library's metal roof would increase in cost by $5,000. He said metal
would still be on the upper roof. Vernon said the sub -roofing material had increased in
cost by $1,500. He said Mr. Bowman had proposed a 60 mill TPO roof instead of
metal. Vernon said he had talked to the owner of another roofing company, and this
person recommended an EPDM roof due to the product being on the market a longer
period of time. Vernon said Mr. Bowman had offered a reduction of $11,000 in the
difference between the metal and the TPO roof.
Chairman Johnson said he had witnessed problems with EPDM roofs.
Mashburn said the TPO was a fully-adherable roof.
Commissioner Madison asked the warranty period on the TPO roof.
Vernon said it was for 20 years, and it was the roof type he recommended.
Request from Public Service of North Carolina, Inc., (PSNC) for an
Easement at Scotts Elementary School for the Installation of a Pressure
Regulator/Gas Line: County Manager Mashburn said a gas line was needed at Scotts
Elementary, and it would extend to a regulator where the pressure would be reduced.
He said it would then extend to the school site where the pressure would again be
reduced. Mashburn said the regulator area would be fenced -in.
ADJOURMENT: The meeting adjourned at approximately 6:00 p.m.
Approved:
2
Stephanie Whitlock
Planning Support Technican
Jean C. Moore
Clerk to the Board