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Home My WebLink AboutSeptember_7_2004_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES SEPTEMBER 7 2004 The Iredell County Board of Commissioners met in Regular Session on Tuesday, September 7, 2004, 7:00 p.m., in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Present were: Chairman Steve D. Johnson Vice Chairman Godfrey Williams Doug Madison Marvin Norman Sara Haire Tice Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Finance Director Susan Blumenstein, Planner Emily Jackson, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Johnson. INVOCATION by Commissioner Madison. PLEDGE OF ALLEGIANCE AGENDA APPROVAL: MOTION by Chairman Johnson to approve the agenda as presented. VOTING: Ayes — 5; Nays — 0. PUBLIC HEARINGS Chairman Johnson declared the meeting to be in a public hearing and invited all persons desiring to speak in regards to Case No. 0408-2 to proceed to the dais in order for the oaths, required due to the conditional uses, to be administered. Rezoning Request — Case No. 0408-2: Hugh G. McKay III & Glenn H. McKay Request to Revise the Conditions Imposed on Property Zoned Neighborhood Business -Conditional Use District (Location: Corner of Brawley School Road and Blume Road in Mooresville, NC — PIN# 4636-38-7329): Planner Emily Jackson said the owners of a 37.911 acre tract of land desired to change the rezoning conditions placed upon the property in September of 2002. She said the conditions were as follows: •24% or under impervious area on the 41.42 acre tract and shall conform with the regulations of the low density option of the watershed regulations •Intersection improvements will be coordinated with North Carolina Department of Transportation •Development will comply with the current Roadway Protection Overlay regulations with the addition of the following: -Building orientation closer to the road -Parking in the side and/or rear or clustered -Canopy trees along Brawley School Road and interior streets at 40' on center -Monument signs for perimeter properties and arm signs and storefront signs for interior properties. Monument signs — maximum 36 square feet sign face, 6' height maximum; arm signs — maximum 6 square feet sign face, 6' height maximum *Road and sidewalk connectivity between residential and nonresidential land uses *Street stub -outs to adjacent properties including, if feasible and practical, a connection from Vance Road in Loehmere Subdivision through project to Blume Road. •Driveway entrances limited to one on Brawley School Road and two on Blume Road depending on NCDOT determination. •Clustering of the single-family development, if practical •Architectural standards as follows: -At least 70% of the street level frontages shall be in windows or doorways. Street level windows shall be visually permeable. Mirrored glass is not permitted in any location. Faux or display casement are not permitted in lieu of exterior window treatments for the frontage elevation. -No frontage wall shall remain unpierced by a window or functional general access doorway for more than 16 feet. -The principal, functional doorway for public or direct -entry access into a building shall be from the fronting street. Corner entrances shall be provided on corner lot buildings. -Decorative cornices shall be provided for buildings with a flat roof. Alternatively, eaves shall be provided with a pitched roof. -A building canopy, awning, or similar weather protection may be provided and should project 3-5 feet from the fagade. -Commercial building walls shall be brick, cast concrete, stucco, stone, marble, or other materials similar in appearance and durability. Regular or decorative concrete block may be used on building walls not visible from a public street or as an accent material only. All accessory buildings shall be clad in materials similar in appearance to the main building. -Pitched roofs shall be clad in wood shingles, standing seam metal, corrugated metal, slate, diamond tab asphalt shingles, or similar materials. -Signs on the inside of glazed openings may be neon. -All visibly exposed facades shall have a recognizable base course, which shall align with sill level of the first story consisting of, but not limited to thicker walls, ledges or sills; integrally colored and patterned materials such as smooth finished stone or tile; lighter or darker colored materials, mullions, or panels' and/or planters. -Two wall materials may be combined horizontally on one fayade. The heavier material should be below. -Skylights shall be flat (non -bubble). -Stucco shall be float finish. -Windows shall be set to the inside of the building face wall. -All rooftop equipment shall be enclosed in building material that matches the structure or visually compatible with the structure. Jackson said most of the conditions were now included in the Brawley School Road Protection Overlay regulations, and the owners were requesting their elimination (duplicates) with the exception of the following two: •Road and sidewalk connectivity be required between residential and non- residential land uses. •Driveway entrances shall be limited to one on Brawley School Road and two on Blume Road depending on a determination by the North Carolina Department of Transportation. Ms. Jackson said the request would align the conditions on the McKay property with the other properties in the area. She said the staff recommended approval, and the planning board voted in favor of the request by a vote of 10-0 on August 4, 2004. Jim Creech said he represented the McKay family and the request basically asked for the property to be covered by the same conditions as other properties in the area. Stan Thompson, a resident of Beaten Path Road, off Blume Road, asked for more detail pertaining to the conditions to be eliminated. He asked if the Mooresville town planners had reviewed the request. Thompson said he was concerned that a "heavily lighted gas station" might be placed in the area, and this would harm his neighborhood. 2 Chairman Johnson said the county staff, not the Mooresville staff, had reviewed the request. Jackson then summarized the conditions to be removed. She said the RPO would address the type of development (gas station) that would be allowed in the area. MOTION by Commissioner Madison, after reviewing the findings of fact and determining them to be in order, to approve the request for Case No. 0408-2/McKay. VOTING: Ayes — 5; Nays — 0. Chairman Johnson declared the meeting to be in a public hearing. Consideration of an Installment Financing for the Construction, Equipping, and Furnishing of a New Social Services Building: Chairman Johnson announced that this was the hour and day fixed by the Board of Commissioners for the public hearing upon the proposed financing, pursuant to an installment financing agreement (the "Installment Financing Agreement") between the County of Iredell, North Carolina (the "County") and a financial institution to be selected by the County, of the construction, equipping and furnishing of a building for use by the County's Department of Social Services, and the Board of Commissioners would hear anyone desiring to be heard with respect to the Installment Financing Agreement. As a matter of information, the County's Director of Finance and Administration described the nature of the project to be financed and the proposed financing and the installment payments to be made by the County under the Installment Financing Agreement for such purposes. No one appeared, either in person or by attorney, to be heard with respect to the Installment Financing Agreement and the Clerk to the Board of Commissioners announced that no written statement relating to said matter had been received. Thereupon, the Chairman introduced the following resolution, a copy of which had been provided to each Commissioner, which was read by title and summarized by the Director of Finance and Administration: RESOLUTION MAKING CERTAIN FINDINGS RELATING TO THE FINANCING, PURSUANT TO AN INSTALLMENT FINANCING AGREEMENT, OF THE CONSTRUCTION, EQUIPPING AND FURNISHING OF A BUILDING FOR USE BY THE COUNTY'S DEPARTMENT OF SOCIAL SERVICES AND AUTHORIZING THE DIRECTOR OF FINANCE AND ADMINISTRATION TO FILE APPLICATION FOR APPROVAL THEREOF WITH THE LOCAL GOVERNMENT COMMISSION BE IT RESOLVED by the Board of Commissioners for the County of Iredell, North Carolina (the "County"): Section 1. The Board of Commissioners does hereby find, determine and declare as follows: (a) The County proposes to finance the construction, equipping and furnishing of a building for use by the County's Department of Social Services (the "Project"), pursuant to an installment financing agreement (the "Installment Financing Agreement") between the County and a financial institution to be selected by the County. (b) The Project is essential to the public health, safety and welfare of the citizens of the County. (c) Based on advice from the County's financial consultants as to current tax-exempt interest rates, the sums to fall due under the Installment Financing Agreement are not excessive for its stated purposes. (d) Counsel to the County has rendered an opinion that the proposed undertaking is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of the State of North Carolina. 3 (e) The Installment Financing Agreement, under the circumstances presently obtaining, is preferable to a general obligation bond issue for this purpose. The County does not have the ability to issue sufficient non -voted bonds under the provisions of Article V, Sec. 4 of the North Carolina Constitution for the purpose of financing the Project, and voting general obligation bonds for such purpose will result in unacceptable delay and additional cost to the County. (f) The estimated cost of financing the Project pursuant to the Installment Financing Agreement compares reasonably and favorably with an estimate of similar cost for general obligation bond financing therefor. (g) The debt management policies of the County have been carried out in strict compliance with law, including the filing of all required audits and reports with the Local Government Commission (the "LGC"), and the County is within its statutory debt limit and is not in default with respect to any of its outstanding indebtedness. (h) The County estimates that no increase in the property tax rate will be required to raise sums to pay the estimated debt service to fall due under the Installment Financing Agreement. (i) The County has made timely payment of all sums owed by it with respect to the payment of principal of and interest on all of its outstanding debt obligations and has received no notice from the LGC or any holder concerning the County's failure to make any required payment of debt service. Section 2. The LGC is hereby requested to approve the proposed Installment Financing Agreement pursuant to the provisions of Article 8 of Chapter 159 of the General Statutes of North Carolina, and the Director of Finance and Administration is directed to complete all applications and execute all documents required in connection with obtaining such approval. Section 3. All actions heretofore taken by the Director of Finance and Administration in connection with the Installment Financing Agreement are hereby ratified and confirmed. Section 4. This resolution shall take effect immediately upon its passage. Chairman Johnson adjourned the hearing. Upon motio of Commissioner Tice, the foregoing resolution entitled "RESOLUTION MAKING CERTAIN FINDINGS RELATING TO THE FINANCING, PURSUANT TO AN INSTALLMENT FINANCING AGREEMENT, OF THE CONSTRUCTION, EQUIPPING AND FURNISHING OF A BUILDING FOR USE BY THE COUNTY'S DEPARTMENT OF SOCIAL SERVICES AND AUTHORIZING THE DIRECTOR OF FINANCE AND ADMINISTRATION TO FILE APPLICATION FOR APPROVAL THEREOF WITH THE LOCAL GOVERNMENT COMMISSION" was passed by the following vote: Ayes: Commissioners Johnson, Williams, Madison, Norman, and Tice. Noes: 0 Request for Approval of a DSS Financing Proposal from Bank of America: Finance Director Blumenstein stated that banking proposals were received on August 27, 2004 to finance the new social services building. She said eight institutions were sent proposal requests and five responded. Blumenstein said Bank of America had the lowest interest rate (3.599% - fixed for 15 years), and she recommended that it be awarded the financing. A summary of all proposals is as follows: RFPs sent to: Fixed Rate Pepay Orig Fees/Closing Total Repayment Penalty Fee Costs (Bank) (including costs) Bank of America 3.599% 5% Yl -Y3; None $5,500 est. $9,049,797 360 day 4% 4-6; 3% 7-9; 2% 10- 12;1% 13-15 BB&T Gov. Finance 3.83% .5% anytime None $7,900 est. $9,153,926 360 da Community Bank No bid First Citizens Bank No bid 4 Piedmont Bank No bid Description I** Estey Library Shelving RBC Centura 3.70% Calculated at III $8,250 $9,079,738 IV 360 day prepay V Harter Upholstered Metal Side Chairs with arms VI Johnson date—to PV VII Virco Children & Adult Polyethylene stackchairs Vlll Southern Aluminum of daily lost IX Lombard Wooden side chairs, tables, atlas & map stands X Smith & Hawken cash based on XI Bretford Lecterns & locking cabinets XII Franklin fixtures loan rate X111 Russ Bassett Media filing, audio/visual & roll film cabinets XIV Lon differences XV Demco Library book carts/shelves stands SouthTrust Bank 4.60% None $30,000 0 $9,452,949 XVIII 360 da Library display shelving ** Removed for formal re -bid Wachovia 3.94% Make whole None $7,000 est. $9,353,013 4.09% $0 after 5 yrs None $7,000 est. $9,444,231 Request for the Awarding of Furniture Bids for the New Library: County Manager Mashburn said the staff recently requested bids for library fixtures and furnishings for the new library, and categories were used to simplify the process (each category could be independently reviewed). Mashburn said all of the low bidders were recommended with the exception of Category IX (Lombard Furniture — wooden side chairs, tables, atlas and map stands). He said a local company had submitted the lowest bid in Category IX; however, the staff had determined the furnishings did not meet the bid specifications. Mashburn said there appeared to be a misunderstanding on the company's part as to what was expected. He said that also, the local vendor had not requested the acceptance of any substitutions. MOTTO by Commissioner Williams to approve all bids as presented with the exception of Category IX Lombard Furniture (wooden side chairs, tables, atlas & map stands) and for the staff to re -bid this particular furniture grouping. VOTING: Ayes — 5; Nays — 0. A listing describing the categories and their manufacturers, along with a chart detailing the approved bids (bold typeface) is as follows: Category Manufacturer Description I** Estey Library Shelving II Tennsco Metal Utility/Storage Shelving III Midlands Company Library Toddler & Youth Chairs & Reading Tables IV Martin Brattrud Upholstered loveseat, chairs and ottoman V Harter Upholstered Metal Side Chairs with arms VI Johnson Cylinder Table and cafeteria style tables VII Virco Children & Adult Polyethylene stackchairs Vlll Southern Aluminum Folding tables & table truck IX Lombard Wooden side chairs, tables, atlas & map stands X Smith & Hawken Wooden outdoor benches XI Bretford Lecterns & locking cabinets XII Franklin fixtures Stackable display tubes X111 Russ Bassett Media filing, audio/visual & roll film cabinets XIV Lon Personal effects lockers XV Demco Library book carts/shelves stands XVI Landscape forms Outdoor trash receptacle XVII Kingsley Book return & media return carts XVIII Library display shelving ** Removed for formal re -bid 5 Bids received were: VENDOR I II III IV V VI Acorn (a) (b $7,744.00 $1,876.00 $2,992.00 $2,853.00 Blanton & Moore Alfred Williams $63,880.00 $18,698.00 $36,657.00 S 3,672.00 Blanton & Moore $1,094.50 $14,093.00 Interior Systems $1,300.00 CBA/Charlottc Office Environments $18,490.00 $3,091.50 Office Interiors Gregory Grier $ 1,672.80 $18,554.84 Office Environments $3,512.16 Interior Systems $1,730.00 $17,887.00 $40,300.00 $4,554.00 $ 1,548.00 Office Environments $1,772.94 $7,394.00 $6,296.00 Office Interiors $34,970.00 RDS Workspaces -Greenville $18,241.00 $4,104.00 VENDOR VII VIII IX X XI X11 Acorn Acorn Alfred Williams $7,744.00 $1,876.00 $2,992.00 $2,853.00 Blanton & Moore $8,016.00 $63,880.00 CBA/Charlotte Gregory Grier $1,094.50 $14,093.00 Interior Systems $1,300.00 $7,558.00 $72,456.00 $2,210.00 $4,786.00 $2,895.00 Office Environments $1,275.60 $3,091.50 Office Interiors $13,738.00 $2,744.00 $8,265.00 RDS Office Environments $2,779.04 Workspaces -Greenville $2,590.00 Office Interiors VENDOR Xlll XIV XV XVI XVII XVIII Acorn Alfred Williams $2,680.00 $8,016.00 $2,360.00 $16,101.00 Blanton & Moore CBA/Charlotte $14,093.00 Gregory Grier $2,825.92 Interior Systems $13,738.00 $2,744.00 $8,265.00 $2,358.00 $6,352.00 $15,912.00 Office Environments $2,779.04 $8,033.61 $2,590.00 Office Interiors RDS $7,394.00 $6,296.00 Workspaces -Greenville (a) Category I is being formally re -bid to obtain additional competition (b) Low bidder shown in bold does not denote award of category Request for a Decision Regarding Membership in the Future Forward Economic Alliance: County Manager Mashburn said that in March of 2004, the board chose to join the Regional Comprehensive Economic Development Strategy (CEDS) sponsored by the Centralina Council of Governments. He said that at that time, the board decided to hold off on joining the Future Forward Economic Alliance, due to the costs and similarity of the two projects. Mashburn said Future Forward was sponsored by the Western Piedmont Council of Governments, and a decision needed to be made about membership since the county was recently invoiced $6,518. Chairman Johnson said he understood that if the county didn't participate in Future Forward it would be difficult to obtain federal grant money for economic development. Commissioner Norman said this was correct. Mr. Norman said he had attended some of the Future Forward meetings along with Economic Developer Jeff McKay and County Planner Ron Smith. Commissioner Williams asked when Centralina might be ready to apply for the federal funding. Norman said it had taken Future Forward about two years, and he predicted it would take about the same amount of time for CEDS. 6 Williams asked if the county could apply for funding from both economic development programs. Norman said that if the county participated in both programs (CEDS & Future Forward) it could apply for funding from both. Mashburn said the county was invited to participate in CEDS due to being a member of the Centralina Council of Governments. He said the county had been invited to participate in Future Forward due to being in the same congressional district as the members of the Western Piedmont Council of Governments. Commissioner Madison said the $6,518 for Future Forward was not budgeted. He said unemployment was greater in the western part of the state, and that area would probably be deemed the worst when the prioritizing of funds occurred. Madison said, however, that Iredell was a "small fish in a big pond" when looking at the chances of economic funding from Centralina's CEDS program. Commissioner Tice asked if the county could join next year. Norman said Future Forward would like for the county to join now, but it could become a member next year. Chairman Johnson mentioned that if the county waited until the federal money was distributed to Future Forward, its board members would probably not want any new members. MOTION by Commissioner Norman to approve the Future Forward invoice in the amount of $6,518 and for the funds to be derived from contingency. VOTING: Ayes — 4; Nays — 1 (Madison). --------------------------------------CONSENT AGENDA ---------------------------------------- items. MOTTO by Chairman Johnson to approve the following eight consent agenda VOTING: Ayes — 5; Nays — 0. 1. Request for Approval of a Five and Six -Mile District for the Ebenezer VFD and a Six -Mile District for Trinity Volunteer Fire Department: The approved districts are as follows: Ebenezer Volunteer Fire Department 5 and 6 -Mile District August 2004 Beginning at Point 1 on the North boundary of the Statesville City limits on US Hwy 21, there in a North by Northwesterly direction to Point 2 at the intersection of Road #1925, Fort Dobbs Rd. and Road #1907 South Chipley Ford Road, there in a Northerly direction to Point 3 on Road #1926 Clearview Road 0.4 miles West of its intersection with Road #1940, Fairdale Road. Then in a Northeasterly direction to Point 4 at the intersection of roads #1925 Cooper Farm Road and #1924 Nixon Road. Then in a Northern direction to Point 5 at 388 Ingram Road, Road #1911, this where we will meet with Trinity Volunteer Fire Department district line. Then in a Northerly direction to Point 6 at the Redemption Baptist Church which is off of Road # 1892 Jennings Road. Then to Point 7 at the address of 401 Snow Creek Road, where we will meet with Trinity Volunteer Fire Department District Line. Then in a Northeasterly direction to Point 8 at the intersection of Road 1904E — Snow Creek Road and Road #1892 Jennings Road. From there in a Northeasterly direction to Point 9 on Road # 1916, Lentz Road to Point 10 at the intersection of Road #1890 Tomlin Mill Road and the Interstate 77, 7 then in a Easterly direction to Point 11 at the intersection of Road #1890 Tomlin Mill Road and #1919 Fairmount Church Road. Then in a Southeasterly direction to Point 12 at the intersection of US Hwy 21 and Road # 1919 Fairmount Road. Then in a Southeasterly direction to Point 13 at the South Yadkin River Bridge on Road #2156, Church's Lake Road, then in an Easterly direction to Point 14 at the South Yadkin River Bridge on Road #2152 Chief Thomas Road. Then in a Southerly direction to Point 15 at 1686 Old Mocksville Road, Road # 2158. Then to Point 16 at 953 Cool Springs Road, which is 3/10ths of a mile past the intersection of Cool Springs Road and Beechwood Farm Road. Then to Point 17 at the intersection of Road # 2159 Jefferson Farm Road and Road # 2160 Allen Creek Road. Then to Point 18 on Road #2158 Old Mocksville Road at the 5°i Creek Bridge. Next to Point 19 at the intersection of Road #2158 Old Mocksville Road and Road # 2171 Jane Sowers Road. Then to Point 20 at Meadowview Drive. Then to Point 21 at the intersection of Road #2171 Jane Sowers Road and Road #2174 Crawford Road. Then to Point 22 at the Statesville City Limits on James Farm Road. Then to Point 23 which follows along the border between Statesville City and the Ebenezer Fire Department district lines back to the beginning point. Trinity Fire Insurance District Served By: Trinity Volunteer Fire Department, Inc. Proposal for 6 -Mile District Iredell County Beginning at point (1) at 401 Snow Creek Rd. (SRI 904) that is 3.4 miles from Wilkesboro Hwy. (115) at District line joining Ebenezer Volunteer Fire Department; thence south to point (2) on Ingram Rd. (SRI 911), 1.1 miles east of its intersection with S. Chipley Ford Rd. (SR 1907); thence southerly to point (3) at the intersection of Nixon Rd.(SR 1924) and Cooper Farm Rd.(SR 1925); thence southwesterly to point (4) at the intersection of Clearcrest Rd.(SR 1967) and Clearview Rd.(SR 1926); thence southwesterly to point (5) at the intersection of Fort Dobbs Rd.(SR 1930) and S. Chipley Ford Rd.(SR 1907); thence southwesterly to point (6) on Wilkesboro Hwy. (115) at its intersection with Morrison Creek; thence northwesterly to point (7) at the intersection of Ellenburg Rd.(SR 1959) and Old Wilkesboro Rd.(SR1645); thence northwesterly to point (8) at the intersection Scotts Creek Rd.(SR 155 1) and Miller Farm Rd.(SR 1544); thence northwesterly to point (9) at end of Hallmark Rd.(SR 1552); thence northwesterly to point (10) at the end of Stanley Dr.; thence to point (11) at the end of Kite Ln.; thence northwesterly to point (12) at end of Retro Ln.; thence northwesterly to point (13) at the intersection of Antietam Rd.(SR 1562) and Midway Rd.(SR 1553); thence northerly to point (14) at the intersection of Abner Rd.(SR 1569) and Liberty Hill Rd.(SR 1561); thence north to point (15) on Harris Bridge Rd.(SR 1570) .2 west of its intersection with Pisgah Church Rd.(SR 1571); thence to point (16) on Pisgah Church Rd.(SR 1571) .2 north of its intersection with Harris Bridge Rd.(SR 1570); thence southeast to point (17) intersection of Hill Farm Rd.(SR 1575) and Pisgah Ridge Cir.(SR 1578); thence south to point (18) at the intersection of Hill Farm Rd.(SR 1575) and Bowles Farm Rd.(1561); thence northeast to point (19) at the intersection of Eagles Nest Ln. and Fox Bottoms Rd.(SR 1573); thence east to point (20) at the intersection of Huff Rd. (SR 1574) and Hill Dairy Rd.(SR 1572); thence east to point (21) at the intersection of Country Life Dr.(SR 1715) and Wilkesboro Hwy. (115); thence east to point (22) on N. Chipley Ford Rd. .1 mile from its intersection of Snow Creek Rd. (SRI 904); thence southeast to point (1), the beginning. 2. Request for Approval of a Five -Mile District for the Lake Norman Volunteer Fire Department: The approved five -mile district is as follows: 9 Lake Norman Fire Department 5 Mile Insurance District Served By: Lake Norman Fire Department Iredell County Beginning at (point 1) on Rural Paved Road 1304 (Ervin Road), 0.2 miles north of its intersection with N.C. 150; thence southeasterly to (point 2) on N.C. 150 at its intersection with Rural Paved Road 1109 (Williamson Road); thence continue southeasterly to (point 3) on Rural Paved Road 1100 (Brawley School Road), 0.1 miles west of its intersection with Interstate 77; thence traveling in a southerly direction to (point 4) on Rural Paved Road 1109 (Williamson Road) at its intersection with the shoreline of Lake Norman to the intersection of (point 5) Gainswood and Tuckarora Trail and following in westerly direction to (point 6) Chestnut Tree Rd. and Tuckarora Trail then in a northern direction with the intersection of (point 7) Blarney Rd. and Misty Cove thence in a northwestern direction to (point 8) Main Channel Drive. This description excludes property south of (point 7) and (point 8). Beginning at this point (point 8) The Lake Norman Fire Department Insurance District does not intersect with any remaining area roadways. The district boundary will follow from (point 8) along the shoreline of Lake Norman in a northwesterly direction, then eventually turn back into a northeastern direction until the boundary reaches point (1), the beginning. The Lake Norman Fire Department District does not include any areas within the above described area that have been annexed into the City of Mooresville Fire District. This description describes an area of Iredell County pursuant to General Statute 153A-233 for Insurance Grading Purposes Only. 3. Request from the Town of Mooresville for Transfer of the 800 -Megahertz Frequencies Licensed to Iredell County (Sheriffs Dept.): During the briefing session, Emergency Services Director Tracy Jackson said the Town of Mooresville had requested the county's 800 -Megahertz frequencies. He said that due to the county not moving forward on the usage of the frequencies, the Mooresville officials desired to add them to the ones (6) already licensed to the Town. Mr. Jackson said the Town was willing to reimburse the county for any expenses incurred in acquiring the licenses. 4. Request for Approval to Apply for a "Get Alarmed, North Carolina" Grant: Emergency Services Director Tracy Jackson and Assistant Fire Marshal Tim Warren said at the agenda briefing that fire safety grant funds were being offered by the North Carolina Department of Health and Human Services, and the fire marshal's office desired to apply for $3,379.98. Warren said the funding would be used for educational equipment and 300 smoke detectors. He said the target populations for the funding would be the elderly, the disabled, and the families of children less than five years old. Mr. Warren said the volunteer fire departments would assist in the distribution of the smoke detectors. 5. Request for a Revision to the Iredell County Ordinance to Allow the County Manager to Negotiate and Sign Multiple Year Rental Contracts for Copiers, Fax Machines, and Other General Office Electronics: Purchasing Agent Dean Lail, during the briefing, said several copiers and fax machines were due to be replaced this fiscal year. He said that due to the costs and short life span of some pieces of equipment, a few departments had chosen to rent them. Lail said that usually the lease terms were from three to five years at $2,500 to $5,000 annually with a non - appropriations clause to protect governmental entities. He said many pieces of equipment were included in state contracts, but some were too small, and these were negotiated separately. Lail said the current county ordinance required that all multiple - year contracts be approved and signed by the board of commissioners. He asked for an amendment that would allow the county manager to negotiate and sign the paperwork for this type of equipment. 6. Request for a Decision Regarding the Continuation of the County's "Electing" Status for Another Two Years in the Work First Program: Social Services Director Don Wall said, during the briefing, that the Welfare Reform Committee had recommended for the county to continue as an "electing" county in the 9 Work First Program. He said the county had to make a decision by September 30, 2004, and the actual Work First Plan for the next two years had to be submitted by November 1. Wall said the advantages in remaining as an electing county were (1) more flexibility (2) more community involvement (3) more ability to develop local rules and policies and (4) more welfare savings (90% in maintenance of effort and also cash savings). Mr. Wall said that if a great demand occurred for Work First Cash Assistance, and all federal funds were spent, the disadvantage would be that an electing county would have use 100% county funds. He said that 21 counties initially started as "electing," but there were only 9 remaining. Mr. Wall shared the following chart to further illustrate the savings from being an "electing" county. (The board of commissioners agreed to remain as an "electing" county.) 7. Request for the Approval of a Lease with the North Carolina Department of Environment & Natural Resources (DENR) for 108 net sq. ft. of office space at the Government Center -South: During the briefing, Support Services Director Vernon explained that DENR desired to lease an additional 108 net sq. ft. of space at the Iredell County Government South facility. He said the three-year lease would extend through October 31, 2007, and the rental income for the county would be $1,050 per year. 8. Request for Approval of the August 17, 2004 Minutes ---------------------------------------END OF CONSENT AGENDA ---------------------------- ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Adult Care Community Advisory Committee (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Nursing Home Advisory Committee (2 appointments): Commissioner Williams nominated Barbara Sprinkle. Commissioner Tice nominated Tamorah Burchette. OTION by Commissioner Madison to close the nominations and to appoint Sprinkle and Burchette by acclamation. VOTING: Ayes — 5; Nays — 0. Iredell County Board of Adjustment (1 appointment): Commissioner Norman nominated Roy West. OTION by Commissioner Tice to close the nominations and to appoint West by acclamation. VOTING: Ayes — 5; Nays — 0. 10 Sept errber 7, 2004 100% Nbi nt enance of Ef f ort 1, 477, 927 90% rvbi nt enance of Ef f ort 1, 330, 134 Savings 147,793 Nbi nt enance of Ef f or t s Savin s 2000-01 147,793 2001-02 147,793 2002-03 147,793 2003-04 147,793 Tot al 591, 172 Cash Savings 2000-01 236,277 2001-02 373,198 2002-03 378,277 2003-04 568,391 Tot al 1, 556, 143 Grand Total Savin s 2, 147, 315 (The board of commissioners agreed to remain as an "electing" county.) 7. Request for the Approval of a Lease with the North Carolina Department of Environment & Natural Resources (DENR) for 108 net sq. ft. of office space at the Government Center -South: During the briefing, Support Services Director Vernon explained that DENR desired to lease an additional 108 net sq. ft. of space at the Iredell County Government South facility. He said the three-year lease would extend through October 31, 2007, and the rental income for the county would be $1,050 per year. 8. Request for Approval of the August 17, 2004 Minutes ---------------------------------------END OF CONSENT AGENDA ---------------------------- ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Adult Care Community Advisory Committee (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Nursing Home Advisory Committee (2 appointments): Commissioner Williams nominated Barbara Sprinkle. Commissioner Tice nominated Tamorah Burchette. OTION by Commissioner Madison to close the nominations and to appoint Sprinkle and Burchette by acclamation. VOTING: Ayes — 5; Nays — 0. Iredell County Board of Adjustment (1 appointment): Commissioner Norman nominated Roy West. OTION by Commissioner Tice to close the nominations and to appoint West by acclamation. VOTING: Ayes — 5; Nays — 0. 10 Adult Care Community Advisory Committee (3 appoint ents): No nominations were submitted, and Commissioner Williams made a motion to postpone the three appointments until the September 21 meeting. VOTING: Ayes — 5; Nays — 0. Recreation Advisory Committee (I appointment): No nominations were submitted, and Commissioner Williams made a notion to postpone the appointment until the September 21 meeting. VOTING: Ayes — 5; Nays — 0. UNFINISHED BUSINESS Update on the Statesville Airport: Chairman Johnson said the airport, soon to be called the Statesville Regional Airport, was making progress and more grant funding had been received than was expected. He said that in addition, several items had come in under budget. Johnson said that if the funding situation continued to be positive, the city desired to expand the public parking area. He said that after debt service, approximately $200,000 might be received on an annual basis. Chairman Johnson said the airport would be a marketable economic development asset in the future, and there would be a net income almost immediately. Johnson said that a future airport request might be made in the future, but it would be far less than the initial capital outlay amount. He said that on September 21, 2004, aviation officials from Raleigh would be visiting the airport, and the board members and county attorney would be invited to attend. COUNTY MANAGER'S REPORT County Manager Mashburn said that as a part of the landfill expansion, a house was purchased and it was converted into an office for the ICATS staff. He said the house was located on Ebony Circle, a roadway not maintained by the Department of Transportation (DOT). Mashburn said a petition was sent to the DOT requesting the addition of Ebony Circle to the state maintained listing, and notification had been received that it would be added. CLOSED SESSION: OTION by Chairman Johnson at 7:43 p.m., to enter into Closed Session, pursuant to G.S. 143-318.11(a) (5) to discuss property acquisition. VOTING: Ayes — 5; Nays — 0. (RETURN TO OPEN SESSION AT 7:50 P.M.) APPROVAL TO PURCHASE PROPERTY TO BE USED AS A WEST IREDELL TRANSFER STATION: MOTION by Commissioner Tice to authorize the purchase of a 2.86 acre tract of land to be used as a transfer station on Watermelon Road, at a cost of $28,600.00, plus the estimated closing cost of $875.00 along with a finder's fee of $2,860.00 and for the funding to be derived from the land and land improvements line item (601000) in the Solid Waste Enterprise Fund. VOTING: Ayes — 5; Nays — 0. ADJOURNMENT: MOTIO by Chairman Johnson to adjourn the meeting at 7:51 p.m. (NEXT MEETING: Tuesday, September 21, 2004 at 5 and 7 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0. Approval: Clerk to the Board