HomeMy WebLinkAboutOctober_16_2007_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
OCTOBER 16, 2007
The Iredell County Board of Commissioners met in Regular Session on Tuesday,
October 16, 2007, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting
Room), 200 South Center Street, Statesville, NC.
Board Members Present
Chairman Marvin Norman
Vice Chairman Sara Haire Tice
Steve Johnson
Ken Robertson
Absent: Godfrey Williams
Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Deputy County
Manager Susan Blumenstein, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Norman
INVOCATION by Commissioner Johnson
PLEDGE OF ALLEGIANCE
ADJUSTMENTS OF THE AGENDA: MOTION by Commissioner Tice to approve the
following agenda adjustment.
Addition: Closed Session for Property Acquisition - G.S. 143-318.11(a) (5) &
Legal - G.S. 143-318.11 (a) (3)
Revision: Request from the Town of Troutman for Approval of a Resolution Seeking the
Legislature To Exempt the Town from the Ten Percent (10%) Satellite Annexation Cap
(Previously listed as an Appt. Before the Board. Item Is now on consent agenda.)
VOTING: Ayes — 4; Nays — 0.
PUBLIC HEARING
Chairman Norman declared the meeting to be in a public hearing.
Consideration of a Request for the Release of Zoning/Subdivision Jurisdiction to the Town
of Mooresville for a Parcel Located on Mazeppa Road: Assistant Planning Director Steve Warren
recommended the release of this parcel (PIN#4668-36-0698) to the Town of Mooresville. (The property
is located across Overhead Bridge Road and consists of 83.5 acres. Additionally, the site is being
proposed as a business park.)
No one else desired to speak.
MOTION by Commissioner Johnson to grant the release of zoning/subdivision jurisdiction to the
Town of'Mooresville for this parcel.
VOITNG: Ayes - 4; Nays - 0.
-------------------------------------------CONSENT AGENDA ---------------------------------------------
MOTION by Chairman Norman to approve the following 18 consent agenda items.
VOTING: Ayes — 4; Nays — 0.
(All items were explained during the briefing session.)
1. Request for Approval of a Petition Submitted by the Department of Transportation for the
Abandonment of a Portion of SR 1433 Pinto Lane: Assistant Planning Director Steve Warren said the
NC Department of Transportation had submitted this abandonment petition due to the relocation of the
existing road to the east. He said 1,600 feet was involved, and with approval, the state would no longer
provide maintenance for this section of SR 1433.
2. Request for Approval of the September Refunds and Releases: County Manager Joel
Mashburn said the tax department had reviewed the refunds and releases and recommended their
approval.
SEPTEMBER
2007 TAX RELEASES & REFUNDS
Releases
Refunds
County
123,544.71
2,266.14
Solid Waste Fees
962.00
0
East Alexander Co. Fire #1
23.99
0
Shepherd's Fire # 2
976.25
12.05
Mount Mourne Fire # 3
392.95
22.85
All County Fire # 4
4,067.21
48.43
Statesville City
21,325.17
423.47
Statesville Downtown
140.93
0
Mooresville Town
70,870.81
1,712.90
Mooresville Downtown
66.12
0
Mooresville School
5,416.69
421.52
Love Valley
0
6.25
Harmony
23.46
0
Troutman
1,445.67
0
Total
$229,255.96
$4,913.61
A complete list, of the individual
minutes by reference.
tax releases and refunds,
is hereby incorporated into the
3. Request from the Health Department for Approval of a Three -Year Technical Support
Agreement for Dental Software Utilizing Kate B. Reynolds Charitable Trust Funds: Health
Director Donna Campbell requested approval of this agreement which will cost $5,040 ($140 a mo. x 36
mos.). She noted that Patterson Dental would donate the EagleSoft dental software package, and the
Kate B. Reynolds Foundation had approved the grant usage.
4. Request for Approval of Budget Amendment #18 for the Appropriation of Juvenile Crime
Prevention Council Fund Balance for Transfer to the General Fund (Administrative Costs) and
Repayment to NC Department of Juvenile for Unspent Program Funds: Deputy County Manager
Susan Blumenstein said $15,241 in fund balance would be used for JCPC administrative costs of
$12,868. She said the remaining $2,373 would be returned to the state juvenile justice department as
unspent funds.
5. Request for Approval of Amended Capital Project Ordinances for the Iredell-Statesville
Schools and the Mooresville Graded School District to Recognize Interest Earned on Certificates
of Participation Proceeds: Deputy County Manager Blumenstein said the 2006 School Capital
Project Construction Ordinances needed to be amended to recognize interest earned through
August 31, 2007 on the Certificates of Participation issue. She said the amendments would allocate
$1,478,434 to Iredell-Statesville Schools for construction on Statesville High School and $258,446 to
Mooresville Graded for construction on Mooresville Intermediate.
6. Request for Approval of Two Addendums to the Cott Systems Software Agreement:
Register of Deeds Brenda Bell requested approval of two separate addendums to the Cott Software
agreement. She said the first addendum (upfront cost of $7,500 and a monthly fee of $1,245) would be
for Electronic Backup Services, and the second addendum (upfront cost of $6,200 and a monthly fee of
$146) would be for Electronic Recording.
7. Request from Facility Services for Approval of an Addendum to the Three -Year
Elevator Service/Maintenance Contract for the Social Services Building (Adds a Matot
dumbwaiter to existing service agreement approved May 1, 2007): Purchasing Agent Dean Lail said
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this contract addendum for a dumbwaiter would cost $1,500 a year and run concurrent with the
May 1, 2007 contract.
8. Request for Approval of Cleaning Service Bids for the Solid Waste Department: Purchasing
Agent Dean Lail said the staff recommended the low bidder, South Park Janitorial, for the cleaning
services. A summary of the vendors bidding for this work is as follows:
South Park Janitorial
$260.00 a month
$3,120 a year
Rainbow Janitorial
$398.00 a month
$4,776 a year
9. Request for Approval of a Revised "Commitment of Other Funds Form" and a Performance
Agreement in Conjunction with the Pratt Industries Project (Water Sewer Infrastructure):
Deputy County Manager Susan Blumenstein said the original Pratt water/sewer project called for a 12 -
inch, 1,000 feet water line and a 4 -inch, 1,250 feet sewer line. She said the sewer line had been
increased to 1,370 feet of 6 -inch force main, along with the construction of a 500 GPM pump station.
Blumenstein said that due to the changes, the total estimated cost had increased from $95,000 to
$400,000. She said a revised "commitment of other funds form" needed approval along with an updated
performance agreement.
10. Request for Approval of an Agreement with the City of Statesville to Provide $25,000 in
Matching Funds for the Rural Center Grant in Connection with the Pratt Industries Project:
Deputy County Manager Blumenstein said the City of Statesville had agreed to provide $25,000 as
matching funds for the $175,000 Rural Center Grant. Additionally, she said the city had agreed to
provide maintenance for the sewer line. Blumenstein said, too, that when a petition for annexation for
the balance of the service area was submitted, the City would take over maintenance for the communal
lift station.
11. Request for Approval of an Amended Grant Project Ordinance for Pratt Industries:
Deputy County Manager Blumenstein said an amended Pratt project ordinance was needed to recognize
additional grants of $615,500 along with a contribution of $139,000 from West Properties, $25,000 from
the City of Statesville, and $17,000 from estimated sales tax reimbursements. She said the funds would
be used to construct a road, install water and sewer lines, and construct a 500 GPM sewer pump station.
Iredell County, North Carolina
Pratt Industries Public Facilities Project Amended Grant Project Ordinance
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this project will be provided by:
Community Development Block Grant
NC DOT Rail Access Grant
Rural Development Center Economic Infrastructure Program
Pratt Contribution
NC Sales Tax Reimbursements
NC DOT Road Reimbursement Grant
West Properties Sewer
West Properties Water Line Extension
City of Statesviile Contribution for Sewer Line
City of Statesville - RcimbUrsClncnt on Millard Agreement
Ordinal
Amendment
Amended
680,000
Water System Improvements
680,00
124,000
74,000
124,000
47,500
127,500
175,000
180,000
-
180,000
12,000
17,000
29,000
-
488,000
488,000
$1,043,500
125,000
125,000
14,000
14,000
25,000
25,000
14,970
14,970
$1.043.500
811,470
1.854.970
The following costs will be paid from this grant project fund
Professional Services
41,000
-
41,000
Water System Improvements
47,200
26,800
74,000
Sewer System Improvements
40,800
296,670
337,470
Road Construction
-
488,000
488,000
Rail Construction
914,500
-
914,500
$1,043,500
811,470
1,854,970
Section 3. This Grant Project Fund shall continue until the project is complete.
Section 4. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee.
This Project Ordinance is effective upon adoption.
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12. Request for Approval of Sewer Bids in Conjunction with the Pratt Industries Project: Code
Enforcement Director Lynn Niblock recommended that Gilbert Engineering be awarded the Pratt sewer
bid at $305,500. He said the actual low bidder, Huffman Grading, failed to meet the required Minority
Business Entrepreneur (MBE) requirements. Additionally, he said Gilbert Engineering's bid was initially
over budget; however, the company had agreed to provide the work at the budgeted amount of $305,500.
Niblock said Gilbert Engineering met all of the requirements, and the company could immediately begin
the sewer construction. He said once completed, the City of Statesville would maintain the line.
A summary of the bids is as follows:
Contractor
Bid Form
Signed
Bid Bond
MBE
Docs
Total Bid
Project Est.
Funds
Available
$355,550.00
$ 305,500.00
State Utility
Yes
Yes
Yes
$481,336.80
(125,786.80)
(175,836.80)
Huffman Grading
Yes
Yes
No
315,013.60
40,536.40
(9,513.60)
Buckeye Const.
Yes
Yes
Yes
473,803.44
(118,253.44)
(168,303.44)
Fuller Contracting
Yes
Yes
Yes
486,073.50
(130,523.50
(180,573.50)
Gilbert Engineering
Yes
Yes
Yes
402,387.70
46,837.70
(96,887.70)
13. Request for Approval to Reiect all Road Construction Bids in Conjunction with the Pratt
Industries Project & to Re -Advertise: Code Enforcement Director Lynn Niblock said Huffman
Grading at $431,285 had the lowest bid for the Pratt Road which was budgeted at $488,000. Niblock
said, however, the State had a problem with Huffman's Minority Business Entrepreneur (MBE)
paperwork. All other bidders were over the budgeted amount, and for this reason, Niblock requested
rejection of all bids. (The project will be re -advertised.) A bid summary is as follows:
Contractor
Bid Form
Signed
Bid Bond
MBE Docs
Total Bid
Project Est.
Funds
Available
$484,715.00
$488,000.00
Bell Construction
Yes
Yes
Yes
$674,900.00
(190,185.00)
(186,900.00
Huffinan Grading
Yes
Yes
Yes
$431,285.00
$53,430.00
$56,715.00
Insite Development
Yes
Yes
Yes
$493,000.00
(8,285.00)
$5,000.00)
J.T. Russell
Yes
Yes
Yes
$568,893.84
(84,178.84)
(80,893.84)
The Martin Company
Yes
Yes
Yes
630,300.00
(145,585.00)
(142,300.00)
14. Request for Approval to Award the Pratt Industries Rail Spur Design Proposal to HDR
Engineering Contingent Upon Review/Approval of the Contract by the County Attorney: Code
Enforcement Director Lynn Niblock recommended HDR Engineering's proposal of $82,289.58 for the
spur design. He offered two options for the work and suggested Option 2.
Budgeted amount: $902,500.00
Rail crossing 235,632.10
Fund balance $666,.867.90
Option #1 Original RR engineering cost $ 96,592.67
Fund balance 570,275.23
Funding left per track foot $ 211.21
Option #2
Fund balance $ 666,867.90
*Modified RR Engineering Cost 82,289.58
Fund Balance $ 584,578.32
Funding left per track foot $ 216.51
*Modification: Monthly instead of weekly site visits and construction management support.
15. Request for Approval of a Grant Application for the 2008 EMS Toolkit Program: EMS
Director David Cloer requested permission to apply for a $31,000 grant from the Duke Endowment/North
Carolina Office of EMS. He said the purpose of the grant was to improve EMS response times, and the
five areas that would be monitored were: dispatch time, turnaround time, enroute time, the vehicle
maintenance policy, and documentation. In addition, Cloer said there was a nationwide paramedic
shortage, and some of the grant funding would be used for employee recruitment. He said currently in his
department, there were seven vacant positions. Cloer provided the following breakdown on how the grant
funds would be used.
Item
Cost per Item
Total Item Cost
Setup Charge
Grand Total
Part-time Payroll
$10,000
Binders (500)
$2.35
$1,175
$31.25
$1,206.25
Pens(1000)
$.81
$810
$10.00
$820
Table Covers (2)
$180
$360
$75.00
$435
Display Panel
$2,900
$2,900
$2,900
Laptop Computer
$3,000
$3,000
$3,000
Printed Material
$1,500
$1,500
$1,500
Recruitment Discs (500)
$1.48
$740
$740
EMS Themed Coloring Book (2000)
$.54
$1,080
$10.00
$1,090
Non-toxic Crayons (2000)
$.29
$580
$580
ICEMS Child safe Bears (500)
$8.00
$4,000
$45.00
$4,045
Misc.
$1,683.75
$1,683.75
$28,000
Commissioner Robertson asked how paramedic salaries in Iredell County compared to other
counties.
Cloer said the compensation was a little low, with Buncombe County paying the most followed by
the EMS service in Forsyth County.
Commissioner Tice asked about the possibility of stationing either an ambulance or QRV at the
Mt. Mourne VFD similar to what had occurred at the Shepherds VFD. She added that the Lowes
Company, alone, anticipated a workforce of 12,000 employees, and these people would be traveling
and/or living in the Mt. Mourne area.
Cloer said he would research the matter. He said anytime there was an opportunity to work with a
fire department in this manner, it was advantageous to the county.
16. Request for a Decision Regarding the January 2008 Meeting Schedule Due to the First
Tuesday being New Year's Day: The board decided to cancel the first meeting in January, which
would have been Tuesday, January 1. The meeting scheduled for the third Tuesday (January 15)
remains unchanged, and this will be the only meeting in January.
17. Request for Approval of the October 2, 2007 Minutes
18. Request from the Town of Troutman for Approval of a Resolution Seeking the Legislature
To Exempt the Town from the Ten Percent (10%) Satellite Annexation Cap: The following
resolution was approved. In May of 2008, the Town of Troutman will contact the legislators and request
the exemption as stipulated.
RESOLUTION REQUESTING THE LEGISLATURE TO
EXEMPT THE TOWN OF TROUTMAN FROM THE TEN PERCENT (10%)
SATELLITE ANNEXATION CAP
WHEREAS, North Carolina General Statutes require that the areas within a municipali ty's satellite corporate
limits may not exceed ten percent (10%) of the area within the primary corporate limits of the annexing city; and
WHEREAS, several residential, industrial and commercial land developers in the Iredell County Exit 42 area have
made both formal and informa I requests to the Town of Troutman for voluntary satellite annexation in accordance with the
General Statutes of North Carolina, Chapter 160A, Section 58.1; and
WHEREAS, Troutman does not have enough contiguous land acreage to annex in order to meet the request f or
satellite annexation, and
WHEREAS, Troutman has extended water and sewer service to the entire Iredell County Exit 42 area in preparation
for the growth in the area; and
WHEREAS, the following municipalities have been released by Legislation from t he above requirement: Cities of
Claremont, Concord, Conover, Elizabeth City, Gastonia, Greenville, Hickory, Kannapolis, Locust, Marion, Mount Airy,
Mount Holly, New Bern, Newton, Oxford, Randleman, Rockingham, Sanford, Salisbury, Southport, Statesv ille, and
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Washington, along with the Towns of Angier, Ayden, Benson, Bladenboro, Burgaw, Calabash, Catawba, Clayton, Columbia,
Creswell, Dallas, Dobson, Fuquay-Varina, Garner, Godwin, Grimesland, Holly Ridge, Holly Springs, Kenly, Knightdale,
Landis, Leland, Louisburg, Maggie Valley, Maiden, Mqvodan, Midland, Mocksville, Morrisville, Pembroke, Pine Level,
Princeton, Ranlo, Rolesville, Rutherfn-dton, Shallotte, Smithfield, Spencer, Stem, Stovall, SurfCity, Swansboro, Taylorsville,
Troy, Wallace, Warsaw, Waynesville, Wendell, Windsor, Yadkinville, and Zebulon; and
WHEREAS, in addition to the existing Annexation Agreement with the City of Statesville and the Town of
Mooresville, the Town of Troutman anticipates eliminating uncertainty among residents and pro perty owners in existing
unincorporated areas and to improve planning by public and private interests in such areas.
NOW, THEREFORE, BE IT RESOLVED that the Iredell County Board of Commissioners joins and supports the
Troutman Board o/Aldermen in the request to have the legislative annexation cap oJ70% lifted as defined by ¢160A -58.1(b)
(5) *r+**
(For additional information, see the briefing minutes.)
----------------------------------------------END OF CONSENT AGENDA ---------------------------------------
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
• Animal Grievance Committee (I announcement)
APPOINTMENTS TO BOARDS & COMMISSIONS
Statesville Planning Board (ETJ) (1 appointment): No nominations were submitted, and
Commissioner Tice made a motion to postpone the appointment until the November 6 meeting.
VOTING: Ayes — 4; Nays — 0.
Adult Care Home Community Advisory Committee (2 appointments): No nominations
were submitted, and Commissioner Johnson made a Fiq to postpone the two appointments until the
November 6 meeting.
VOTING: Ayes — 4; Nays — 0.
Nursing Home Advisory Committee (5 appointments): No nominations were submitted, and
Chairman Norman made a motion to postpone the appointments until the November 6 meeting.
VOTING: Ayes — 4; Nays — 0.
Personnel Advisory Committee (2 appointments): Commissioner Tice nominated Tina
Robertson.
No other nominations were submitted, and Chairman Norman made a VotA to appoint
Robertson by acclamation.
VOTING: Ayes — 4; Nays — 0.
Commissioner Tice made a �M405 to postpone the remaining appointment until the November 6
meeting.
VOTING: Ayes — 4; Nays - 0.
PUBLIC COMMENT PERIOD: No one desired to speak.
NEW BUSINESS
REQUEST FOR VOLUNTARY WATER CONSERVATION: Commissioner Robertson said
many e-mails and telephone calls had been received from the public asking if the county had implemented
any water restrictions. He said the county did not provide any water supply services, and for this reason,
the board had refrained from imposing any restrictions. Robertson said, however, the commissioners
joined Govemor Easley in asking citizens to be cognizant of their water usage and to be conservation
minded.
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COUNTY MANAGER'S REPORT: A written activity report was submitted.
CLOSED SESSION: Pursuant to G.S. 143-318.11(a)(5) — Property Acquisition and G.S. 143-
318.11(a) (3) - Attorney Client, Chairman Norman at 7:15 P.M., made a Votkoto enter into closed
session.
VOTING: Ayes — 4; Nays — 0.
(RETURN TO OPEN SESSION AT 8:10 P.M.)
ADJOURNMENT: Chairman Norman at 8:10 P.M. made a otion to adjourn the meeting.
(NEXT MEETING: Tuesday, November 6, 2007 at 5 and 7 p.m. in the Iredell County Government
Center 200 South Center Street, Statesville, NC.)
VOTING: Ayes — 4; Nays — 0.
Approval:
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Clerk to the Board