HomeMy WebLinkAboutJuly_15_2008_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
JULY 15, 2008
The Iredell County Board of Commissioners met in Regular Session on Tuesday,
July 15, 2008, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting
Room), 200 South Center Street, Statesville, NC.
Board Members Present
Chairman Marvin Norman
Vice Chairman Sara Haire Tice
Steve Johnson
Ken Robertson
Godfrey Williams
Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Deputy
County Manager Susan Blumenstein, Assistant Planning Director Steve Warren, Transportation
Director Ben Garrison, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Norman
INVOCATION by Commissioner Williams
PLEDGE OF ALLEGIANCE
ADJUSTMENTS OF THE AGENDA: MOTION by Commissioner Johnson to accept
the following agenda adjustments.
Addition: Request for Approval of a Cabarrus/Iredell/Rowan Consortium Joint Cooperation
Agreement for the Home Investment Partnership Act (Home Investment in Affordable
Housing)
Deletion: Request from the Register of Deeds for Approval of an e -Commerce Software
Agreement with Cott Systems
VOTING: Ayes — 5; Nays- 0.
PUBLIC HEARINGS
Chairman Norman declared the meeting to be in a public hearing.
Consideration of the FY 09 Rural Operating Assistance Program (ROAP)
Application/Grant: Transportation Director Ben Garrison said everything was in order to
approve the FY 09 ROAP grant application totaling $306,042. He said $121,898 had been
requested for the elderly and disabled program, along with $32,290 for the employment
transportation assistance program, and $151,854 in Rural General Public assistance funding.
Garrison said a ten percent local match was needed for the rural general request; however, these
funds were obtained from passenger fares.
Commissioner Williams asked about the "loops," or the scheduled routes, and if any had
been consolidated.
Garrison said one route was not efficient, and it was eliminated after providing notice to
the riders. He said the riders were directed to another convenient route.
No one else desired to speak, and Chairman Norman adjourned the hearing.
MOTION by Commissioner Williams to approve the FY 09 Rural Operating Assistance
Program (ROAP) Application/Grant as presented.
VOTING: Ayes — 5; Nays — 0.
Chairman Norman declared the meeting to be in a public hearing.
Consideration of Plans to Officially Close -Out the 2003 Scattered Site Housing
Grant: Deputy County Manager Susan Blumenstein said $400,000 in Scattered Site Housing
grant funds were previously provided from the U.S. Department of Housing and Urban
Development to serve predominantly low and moderate -income households. She said that on
June 13, 2008, authorization was given to close the grant, but first, a public hearing was
necessary.
Chairman Norman asked if anyone else desired to speak. With no one choosing to do so,
the hearing was adjourned.
MOTION by Commissioner Tice to close-out the 2003 Scattered Site Housing Grant as
requested by the staff.
VOTING: Ayes — 5; Nays — 0.
Chairman Norman declared the meeting to be in a public hearing.
Request from Harold and Paulette Childers for a Zoning & Subdivision Jurisdiction
Release to the Town of Mooresville for 5.39 Acres at 146 Doolie Road, Mooresville, NC:
Assistant Planning Director Steve Warren reviewed this request for the planning department. He
said Harold and Paulette Childers were requesting a release of zoning and subdivision
jurisdiction to the Town of Mooresville for property located north of Lake Norman High School.
Warren continued by saying (1) the property was identified as PIN #4637-58-3432 (2) the
proposed use for the property had not been established (3) the owner planned to live on the
property until it was sold (4) the property was located in one of the largest commercial areas of
the county (5) the Town of Mooresville's Planning Department supported a corridor mixed-use
development for the property in keeping with the Future Land Use Plan (identifies the area as a
Village Center) (6) the property was identified as a transitional area in the county's River
Highway Corridor Plan, which parallels the future mixed-use development supported by the
Town (7) the Town has more stringent guidelines with regard to design criteria, and a Traffic
Impact Analysis for developments that generate 500 trips per day or 100 trips during peak hour
will be required. Warren said that based on the commercial nature of the area, along with the
willingness of the Town to take jurisdiction, and the more stringent requirements of the Town,
the county staff recommended approval.
Dale Robbins, agent for the Childers' request, announced that he was available to answer
questions about this case, as well as the Randell Scott Robbins release request.
No one else desired to speak, and Chairman Norman adjourned the hearing.
MOTION by Commissioner Johnson to grant the Childers' request for zoning and
subdivision release of jurisdiction to the Town of Mooresville.
VOTING: Ayes — 5; Nays - 0.
Chairman Norman declared the meeting to be in a public hearing.
Request from Randell Scott Robbins for a Zoning & Subdivision Jurisdiction
Release to the Town of Mooresville for 1.51 acres at 147 Doolie Road, Mooresville, NC:
Assistant Planning Director Steve Warren provided the following information about this request.
• The property is north of Lake Norman High School.
• The PIN# is 4637-58-9451.
• The proposed use of the property has not been established, and the owner plans to live at the
site until it is sold.
• The property is located in one of the largest commercial areas of the county.
• The Town of Mooresville's Planning Department supports a corridor mixed-use development
for the property in keeping with the Future Land Use Plan, which identifies the area as a
Village Center.
• The subject property is identified as a transitional area in the county's River Highway Corridor
Plan, which parallels the future mixed-use development supported by the Town. The Town
also has more stringent guidelines with regard to design criteria. (A Traffic Impact Analysis
for developments generating 500 trips per day or 100 trips during peak hour will be required.)
As in the Childers' request, Warren said that based on the commercial nature of the area,
plus the willingness of the Town to take jurisdiction, the staff recommended approval.
No one else desired to speak, and Chairman Norman adjourned the hearing.
MOTION by Commissioner Robertson to grant the Robbins' request for zoning and
subdivision release of jurisdiction to the Town of Mooresville.
VOTING: Ayes — 5; Nays - 0.
RECOGNITION OF BOY SCOUTS: County Manager Joel Mashburn recognized Boy
Scout Matthew Jones with Troop 609 and Boy Scout Nathan McElbey with Troop 348.
Mashburn said the young men were attending the meeting to obtain their citizens in the
community merit badges.
----------------------------------------------------CONSENT AGENDA ------------------------------------
MOTION by Commissioner Johnson to approve the following ten (10) consent agenda
items.
VOTING: Ayes — 5; Nays — 0.
(All requests were explained during the agenda briefing.)
1. Request for Approval of the June Refunds and Releases: County Manager Joel
Mashburn, upon a request of Tax Administrator Bill Doolittle, presented the following refunds
and releases. (Doolittle, through a memo, advised that everything was in order for approval.)
Releases for the month of June 2008
Breakdown of Releases:
County
$18,300.45
Solid Waste Fees
$113.00
E. Alex. Co. Fire #1
$6.70
Shepherd's Fire #2
$236.58
Mt. Mourne Fire #3
$18.52
All County Fire #4
$1,067.96
Statesville City
$814.28
Statesville Downtown
$3.00
Mooresville Town
$10,221.77
Mooresville Downtown
$0.00
Mooresville School
$1,961.46
Love Valley
$0.00
Harmony
$9.07
Troutman
$74.13
Davidson
$60.27
Refunds for the Month of June 2008
Breakdown of Refunds:
County
$3,464.44
Solid Waste Fees
$0.00
E. Alex. Co. Fire #1
$0.00
Shepherd's Fire #2
$0.00
Mt. Mourne Fire #3
$0.00
All County Fire #4
$400.05
Statesville City
$0.00
Statesville Downtown
$0.00
Mooresville Town
$134.21
Mooresville Downtown
$0.00
Mooresville School
$36.98
Love Valley
$0.00
Harmony
$0.00
Troutman
$0.00
Davidson
$0.00
$32,887.19
$4,035.68
2. Request for Approval of Budget Amendment #1 to Recognize a $19,500 EZ -
Technology Planning Grant from the State Library of North Carolina: Library Director
Steve Messick and Assistant Library Director Peggy Carter requested permission to apply for a
$19,500 grant that will be used to hire a consultant to develop a technology plan. Messick said
in FY 2009-10, the Integrated Library System would need to be replaced or upgraded. He said
the consultant would help evaluate the options both in terms of evaluating vendors and providing
a short-range plan for obtaining other service and equipment needs. Messick said no matching
funds were needed, and having a future needs plan available would actually help to secure more
grants.
3. Request from the Fire Marshal's Office for Approval of an Interlocal Agreement
between Iredell County and the Town of Mooresville to Cede Plans Review for Purposes of
Fire Protection: Fire Marshal Lloyd Ramsey said the purpose of this agreement was to allow
the review of some building plans, for fire code compliance, by the Town of Mooresville instead
of the county. He said another purpose was to assist developers, or builders, whose projects
might be straddled between the two jurisdictions -- where a project started with the county but
was completed under Mooresville's guidelines.
Mooresville Fire Marshal Gary Styers said developers sometimes had time constraints,
and the agreement would give these individuals a choice -- the project could remain in one
jurisdiction from "cradle to the grave."
Commissioner Robertson asked if water was the primary reason for the agreement.
Both Ramsey and Styers agreed. Ramsey said most of the fire code appendices that had
been adopted by Mooresville pertained to water.
The following narrative will aid in determining the properties to be Ceded for Fire Plan
Review:
County agrees that its authority to perform fire plan review inspections and issue any permits
based on such review will be automatically ceded, and therefore, transferred to the Town of
Mooresville provided that the town agrees to conduct such reviews for any of the following
a. Properties in which zoning jurisdiction is released from County to Town; or
b. Properties in which either water or water and sewer services will be provided by
Town upon request of owner; or
C. Properties which have been petitioned to be voluntarily annexed into Town; or
d. Properties located within one mile of the Town's ETJ
The County's responsibilities will be as follows:
The County agrees to:
i. provide any pre -permit reviews of'any applicable County ordinances or regulations;
ii. provide certification to the town where necessary, that building plans are in accordance with
County regulations, ordinances and policy;
iii. adopt the Town's Fire Code Ordinance and any subsequent amendments in a predefined area
outside the town limits;
iv. allow the Town to retain any fees collected by the town for any permit fees required by the Town
or because of its enforcement of Town ordinances; and
v. not hold the Town
ordinances or
4. Request from the Juvenile Crime Prevention Council for Approval of the FY 08-
09 Funding Plan: Juvenile Crime Prevention Council Chairman Vicki Dame said the FY 09
funding plan was recommended for approval. She said $252,916 had been allotted to six
programs, and that $15,500 had been approved for administrative expenses for a total of
$268,416.
5. Request for Approval of a Co -Location Agreement Between Troutman Fire -
Rescue, Inc., and Iredell County (Emergency Medical Services Department): Assistant
County Manager Tracy Jackson said Troutman Fire - Rescue was building a substation near the
Bells Crossing Subdivision, and the agency was agreeable to allowing EMS to locate a base of
operations at the site. He said the fire and rescue department had agreed to a ten-year lease for a
vehicle bay and the appropriate living/working space for EMS personnel at a cost of $2,000 a
month. (This will be a 24/7 EMS base.) Jackson said the lease would not begin until August of
2009, but the fire and rescue service needed to know the county's commitment. He said having
an EMS presence in this area (Perth Road between Troutman and Mooresville) would be of great
benefit to the county's citizens.
6. Request for Approval of a Three -Year HVAC ("Prime" Service/Maintenance)
Contract with Johnson Controls for the Social Services Building on Eastside Drive,
Statesville): This "prime" service/maintenance contract was approved after lengthy discussion.
(See the briefing minutes for more information.)
7. Request for Approval of a Consulting Services Agreement with MGT of
America, Inc., for FY 09, FY 10, & FY 11): Deputy County Manager Susan Blumenstein
said an annual cost allocation plan was required to recover indirect costs for Social Services
administrative costs, EMS Medicaid Maximization, and certain Health Department
reimbursements. She said the plan was also used to determine the full cost of services and to
establish user fees. Mrs. Blumenstein said MGT of America, Inc., was a highly reputable firm
with an office in Raleigh, NC. She said a proposed fee of $7,500 a year, for the next three -years,
(FY 09, FY 10, & FY 11) had been submitted.
8. Request for the Appointment of Chairman Marvin Norman as the Voting
Delegate for the Annual Conference of the North Carolina Association of County
Commissioners on Saturday, August 23 in New Bern, NC: Chairman Norman, as well as
the county manager, will attend this conference.
9. Request for Approval of the June 17, 2008 Minutes
10. Request for Approval of a Cabarrus/Iredell/Rowan Consortium Joint
Cooperation Resolution/Agreement for the Home Investment Partnership Act (Home
Investment in Affordable Housing): County Manager Joel Mashburn said this agreement was
first initiated in 2002, and a renewal occurred in 2005. He said Iredell County did not utilize the
program; however, Statesville and Mooresville were active participants. Mashburn said the
municipalities could not drawdown funds without the county being a consortium member. He
said the City of Concord served as the lead agency.
RESOLUTION AUTHORIZING THE CHAIRMAN OF THE
IREDELL COUNTY BOARD OF COMMISSIONERS
TO ENTER INTO A JOINT COOPERATION AGREEMENT EXTENDINGTHE
CABARRUS/IREDELL/ROWAN HOUSING CONSORTIUM
Program Provider
DJJDP
Funding
LOCAL FUNDING
OTHER
Total
County
Local
Cash
Local In-
Kind
State/
Federal
1
At Risk Kids
$60,931
$29,492
$5,500
$95,923
2
Barium Springs
$78,908
$30,042
$32,836
$141,786
3
Psychological
Services
$7,350
$3,150
$10,500
4
Don -Lin
$9,453
$2,836
$12,289
5
Project Challenge
$67,274
$20,182
$87,456
6
JuvenileMediation
$29,000
$1,000
$23,000
$53,000
7
ICPC
$15,500
$15,500
TOTALS:
5268,416
$30,042
$66,164
$28,832
$23,000
$416,454
5. Request for Approval of a Co -Location Agreement Between Troutman Fire -
Rescue, Inc., and Iredell County (Emergency Medical Services Department): Assistant
County Manager Tracy Jackson said Troutman Fire - Rescue was building a substation near the
Bells Crossing Subdivision, and the agency was agreeable to allowing EMS to locate a base of
operations at the site. He said the fire and rescue department had agreed to a ten-year lease for a
vehicle bay and the appropriate living/working space for EMS personnel at a cost of $2,000 a
month. (This will be a 24/7 EMS base.) Jackson said the lease would not begin until August of
2009, but the fire and rescue service needed to know the county's commitment. He said having
an EMS presence in this area (Perth Road between Troutman and Mooresville) would be of great
benefit to the county's citizens.
6. Request for Approval of a Three -Year HVAC ("Prime" Service/Maintenance)
Contract with Johnson Controls for the Social Services Building on Eastside Drive,
Statesville): This "prime" service/maintenance contract was approved after lengthy discussion.
(See the briefing minutes for more information.)
7. Request for Approval of a Consulting Services Agreement with MGT of
America, Inc., for FY 09, FY 10, & FY 11): Deputy County Manager Susan Blumenstein
said an annual cost allocation plan was required to recover indirect costs for Social Services
administrative costs, EMS Medicaid Maximization, and certain Health Department
reimbursements. She said the plan was also used to determine the full cost of services and to
establish user fees. Mrs. Blumenstein said MGT of America, Inc., was a highly reputable firm
with an office in Raleigh, NC. She said a proposed fee of $7,500 a year, for the next three -years,
(FY 09, FY 10, & FY 11) had been submitted.
8. Request for the Appointment of Chairman Marvin Norman as the Voting
Delegate for the Annual Conference of the North Carolina Association of County
Commissioners on Saturday, August 23 in New Bern, NC: Chairman Norman, as well as
the county manager, will attend this conference.
9. Request for Approval of the June 17, 2008 Minutes
10. Request for Approval of a Cabarrus/Iredell/Rowan Consortium Joint
Cooperation Resolution/Agreement for the Home Investment Partnership Act (Home
Investment in Affordable Housing): County Manager Joel Mashburn said this agreement was
first initiated in 2002, and a renewal occurred in 2005. He said Iredell County did not utilize the
program; however, Statesville and Mooresville were active participants. Mashburn said the
municipalities could not drawdown funds without the county being a consortium member. He
said the City of Concord served as the lead agency.
RESOLUTION AUTHORIZING THE CHAIRMAN OF THE
IREDELL COUNTY BOARD OF COMMISSIONERS
TO ENTER INTO A JOINT COOPERATION AGREEMENT EXTENDINGTHE
CABARRUS/IREDELL/ROWAN HOUSING CONSORTIUM
WHEREAS, Iredell County has determined that the health and welfare of its jurisdiction
may benefit from increasing the availability of safe, affordable, and standard housing; and
WHEREAS, Iredell County has determined that providing safe, affordable, and standard
housing will benefit work force productivity and area economic development; and
WHEREAS, a cooperative approach to providing housing in Cabarrus, Iredell and Rowan
counties will avoid duplication of effort and promote more effective delivery of housing services;
and
WHEREAS, a consortium of local governments may be entitled to receive funds from the
U.S. Department of Housing and Urban Development, that they would be unqualified to receive
individually, and
WHEREAS, Title II of the Cranston -Gonzalez National Affordable Housing Act makes
provisions whereby units of general local governments may enter into cooperation agreements and
form consortia to undertake or assist in undertaking affordable housing pursuant to the HOME
Investment Partnership Program; and
WHEREAS, Iredell County, North Carolina, along with the other units of general local
governments, with the Citv of Concord as the lead entity, desire to form the
Cabarrus/ I redell /Rowan Housing Consortium to undertake or assist in undertaking affordable
housing under Title II of the Cranston -Gonzalez National Affordable Housing Act and
WHEREAS, Article 20 of Chapter 160A of the North Carolina General Statutes authorize
units of local government to enter into contracts or agreements with each other in order to execute
any undertaking; and
NOW, THEREFORE, be it resolved by the Iredell County Board of Commissioners that:
1. Iredell County hereby supports the continuation of the Cabarrus/Iredell/Rowan
Housing Consortium. The Chairman of the Iredell County Board of Commissioners is
authorized to execute an agreement with the other participating units of general purpose
local government in Cabarrus/Iredell/Rowan counties to sustain this Consortium; and
2. The Chairman is further authorized to sign all contracts, grant agreements, including
certifications, approved by the County Attorney, with the Department of Housing and
Urban Development, the State of North Carolina or other agencies as may be required
to carry out activities of the Consortium.
-----------------------------------------END OF CONSENT AGENDA -------------------------------------
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS &
COMMISSIONS
Local Emergency Planning Committee (I announcement)
Comprehensive Land Use Plan Oversight Committee (1 announcement)
APPOINTMENTS TO BOARDS & COMMISSIONS
Adult Care Home Community Advisory Committee (4 appointments): No
nominations were submitted, and Commissioner Tice made a otion to postpone the
appointments until the August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
Statesville Planning Board (ETJ) (1 appointment): No nominations were submitted,
and Commissioner Johnson made a �11040to postpone the appointment until the August 5
meeting.
VOTING: Ayes — 5; Nays — 0.
Nursing Home Advisory Committee (4 appointments): No nominations were
submitted, and Commissioner Tice made a motio to postpone the appointments until the
August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
Criminal Justice Partnership Program Committee (1 appointment): No nominations
were submitted, and Commissioner Johnson made a otion to postpone the appointment until
the August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
Animal Grievance Committee (1 alternate appointment): Commissioner Williams
nominated Keith Loudermilt.
No other nominations were submitted, and Chairman Norman made a motio to appoint
Loudermilt as the alternate.
VOTING: Ayes — 5; Nays — 0.
Centralina Workforce Development Board (1 appointment): Commissioner Tice
nominated Todd Alexander.
No other nominations were submitted, and Chairman Norman made a Fotionlto appoint
Alexander.
VOTING: Ayes — 5; Nays — 0.
Region F Aging Advisory Committee (1 appointment): No nominations were
submitted, and Commissioner Tice made a motion to postpone the appointment until the
August 5 meeting.
VOTING: Ayes — 5; Nays — 0.
PUBLIC COMMENT PERIOD: An opportunity was given for the public to speak,
but no one chose to do so.
COUNTY MANAGER'S REPORT: County Manager Mashburn said a written activity
report had been distributed, and he requested that everyone review the Inspections information.
Mashburn said a total of 7,451 building permits were issued in June compared to 7,683 for May of
this year. He said that in June of 2007, a total of 8,668 permits were issued, and this showed the
economy was moving at a slower pace. Mashburn said, however, the county wasn't suffering as
badly as other areas.
ADJOURNMENT: There being no further business to conduct, Commissioner Tice
made a motio at 7:25 P.M., to adjourn the meeting. (Next meeting: Tuesday, August 5, 2008,
at 5 and 7 p.m., in the Iredell County Government Center, 200 South Center Street, Statesville,
NC 28677)
VOTING: Ayes — 5; Nays — 0.
Approval:
Clerk to the Board