HomeMy WebLinkAboutMarch_18_2008_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
MARCH 18, 2008
The Iredell County Board of Commissioners met in Regular Session on Tuesday,
March 18, 2008, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting
Room), 200 South Center Street, Statesville, NC.
Board Members Present
Chairman Marvin Norman
Vice Chairman Sara Haire Tice
Steve Johnson
Ken Robertson
Godfrey Williams
Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Deputy County
Manager Susan Blumenstein, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Norman.
POSTING OF THE COLORS: The West Iredell JROTC Color Guard consisting of Chantel
Fernandez, Casey Upright, Lor Yang, Tyler Coffin, and Dallas Crone posted the colors.
INVOCATION by Commissioner Johnson.
PLEDGE OF ALLEGIANCE: The West Iredell JROTC Color Guard, along with Boy Scout
Troop 609, consisting of Harrison Downs, Michael Myers, Ross Robinson, Ross Weiser, Jay Mixson,
Nicholas Holt, and Hunter Jackson led the Pledge of Allegiance.
(Jim Mixon is the Scoutmaster for Troop 609, and his assistants are John Downs, Fred Myers,
and Scott Weiser. The troop is affiliated with First ARP Church in Statesville, NC.)
PRESENTATION OF A PURPLE HEART MEDAL TO MR. WILLIAM A. THOEL
FOR WOUNDS RECEIVED IN THE REPUBLIC OF VIETNAM: SFC (Ret) Brad Stroud, the
Veterans Service Officer for Iredell County, presented several medals to Mr. William A. Thoel, a
Mooresville resident. Most notably, Mr. Thoel was presented with a Purple Heart for his military
service and wounds received on February 25, 1968.
Mr. Thoel was accompanied to the meeting by his wife, and other relatives, along with many of
his church friends. In addition, a large contingency of veterans attended in honor of Thoel.
Thoel said it took 40 years and 1 month to obtain the medals, but he recommended military
service to the youth in attendance.
ADJUSTMENTS TO THE AGENDA: MOTION by Commissioner Williams to adjust the
agenda as follows:
Deletion: • Request for Approval of an Updated Animal Control Ordinance
(Changes made during the briefing will be incorporated into the document and final
approval should occur at a future meeting date.)
VOTING: Ayes — 5; Nays — 0.
APPOINTMENT BEFORE THE BOARD
Request for Financial Assistance from Judy C. Ritter, President of the Iredell County
Kidney Dialysis Organization's (ICKDO) Board of Directors: ICKDO Board President Judy Ritter
and Secretary Steve Kivett said the need for kidney dialysis treatment had increased due to more
diabetes cases and people living longer. They advised that Iredell County had dialysis centers in
Statesville, west Iredell, and in Mooresville, and $10,000 was needed to assist with transportation costs
to finish out this fiscal year. The two mentioned that 254 patients were currently receiving care from
the volunteer agency, and 8,000 dialysis treatments were provided last year. They said new procedures
had been implemented to help build up the fund balance for the organization.
Ritter said travel was difficult for the clients due to many of them being in wheelchairs, but the
ICATS vans worked well.
MOTION by Commissioner Johnson to appropriate $10,000 to the nonprofit kidney dialysis
organization and for the funds to be taken out of contingency.
Commissioner Williams noted the appropriation broke past tradition -- in that the board did not
normally fund special appropriations outside the adopted budget -- but the motion was appropriate due
to the needs of the dialysis clients.
VOTING: Ayes — 5; Nays — 0.
NOTE: This will be Budget Amendment #39 and the contingency fund will be reduced from
$I11,000 to $101,000.
------------------------------------------------CONSENT AGENDA ------------------------------------------------
MOTION by Commissioner Tice to approve the following seven consent agenda items.
VOTING: Ayes — 5; Nays — 0.
(Note: All items were summarized during the agenda briefing.)
1. Request for the Consideration/Approval of a Resolution Outlining the Responsibilities for
the Joint Operation of a Public Library with the Town of Troutman: The Iredell County Board
of Commissioners agreed to the following resolution:
Town of Troutman Resolution 01-08
A RESOLUTION TO OUTLINE RESPONSIBILITIES FOR JOINT OPERATION OFA PUBLIC
LIBRARY WITH IREDELL COUNTY
WHEREAS, the Town of Troutman wishes to enhance the quality of life of the citizens of Troutman, to
promote literacy and to expand the scope of services provided to its constituents; and
WHEREAS, the Town of Troutman and its citizens desire a public library; and
WHEREAS, Iredell County desires to expand its library into incorporated municipalities without current
service; and
WHEREAS, the Town of Troutman agrees to provide an appropriate facility; and
WHEREAS, Iredell County agrees to operate said facility, and
WHEREAS, Iredell County agrees to provide:
a) Staff, including salaries, fringe benefits, and any other personnel costs.
b) Materials, including books, audiovisual materials, computer software and any other material for use
by the public.
c) All telecommunication services, including voice, fax, data and internet connectivity.
d) All furnishings including shelving and other display furniture, tables, chairs, desks, cabinets, and any
other furnishings necessary for the operation of the library.
e) All building maintenance and repair services exceeding $500 in cost.
0 All utility services including telecommunications, electricity, gas, water, sewer, garbage
disposal and any other utility service necessary for operations.
g) Computers and other office technology for use by both the library staff and public, including
computers, printers, fax machines, photocopiers, telephones and any other equipment necessary for the
operation of the library.
h) Courier services necessary to transport books and other materials between the branch library and
the main library in Statesville; and
WHEREAS, the Town of Troutman agrees to provide:
a) A facility approved by the county for use as a library. The facility must meet all Federal and State
regulations for public facilities, including the Americans with Disabilities Act.
b) All building maintenance and repair services of less than $500 in cost. All repairs should be made in
a timely manner to insure continuous operation of the library.
c) The Town of Troutman may provide volunteers to assist in the operations or the library.
Volunteers will be under the supervision of the library head. The Iredell County Public Library reserves the right
to approve any volunteer for work in the library, and
WHEREAS, both parties agree that:
a)The library will be a branch of the Iredell County Public Library and all policies and procedures
for the operation of the library will be determined solely by the Iredell County Public Library.
b) All users of the branch library will be registered as users of the Iredell County Public Library
and will have the same privileges and responsibilities as any registered Iredell Count Public Library user, and
WHEREAS, the Town of Troutman has notified the county at least one year prior to the beginning of
the fiscal year during which operations of the branch will begin of its wish to enter into joint operation of a
library facility, and
WHEREAS, the Town of Troutman has developed plans for a building to be constructed on property
already designated for said facility and agrees to frequently consult with the director of the Iredell County
Public Library during development of the facility, and
WHEREAS, the Town of Troutman has designated a representative to serve as liaison with the
director of the Iredell County Public Library, and
WHEREAS, both parties agree that either party may withdraw from the agreement upon giving written
notice six months prior to the end of the fiscal year (June 30). In the event either party withdraws from
the agreement, the physical facility will remain the property of the Town of Troutman. All furnishings,
equipment and library materials will remain the property of Iredell County.
NOW, THEREFORE, BE IT RESOLVED that this joint agreement is hereby formally approved by
the Board of Aldermen of the Town of Troutman and said board encourages Iredell County to do likewise,
and the Mayor and Town Clerk of the municipality are hereby empowered to execute necessary
documents to implement this agreement.
2. Request from the Tax Department for Approval of the February Refunds and
Releases: Tax Assessor Bill Doolittle requested approval of the following refunds and releases.
Releases for the month of February 2008
County
23,475.43
Solid Waste Fees
17.50
E. Alex. Co. Fire #1
9.98
Shepherd's Fire #2
376.21
Mt. Mourne Fire #3
108.45
All County Fire #4
1,775.57
Statesville City
925.95
Statesville Downtown
62.56
Mooresville Town
6,880.18
Mooresville
Downtown
0.00
Mooresville School
1,742.58
Love Valley
0.00
Harmony
0.60
Troutman
12.02
Davidson
0.00
Refunds for the month of February 2008
County
$4,831.27
Solid Waste Fees
$0.00
E. Alex. Co. Fire #1
$52.16
Shepherd's Fire #2
$107.12
Mt. Mourne Fire #3
$143.63
All County Fire #4
$183.25
Statesville City
$0.00
Statesville Downtown
$0.00
Mooresville Town
$94.00
Mooresville
Downtown
$0.00
Mooresville School
$0.00
Love Valley
$0.00
Harmony
$0.00
Troutman
$0.00
Davidson
$0.00
$35,387.03
$5,411.43
3. Request from the Tax Department for Approval of a Bi -Tek Software Contract: Tax
Administrator Bill Doolittle advised that Bi -Tek was the new owner of the Cott software
programs. He said the current software was over 20 -years old and enhancements would be
unavailable after this year. Doolittle provided the following additional information about the
request:
Funding Origin: The department started setting aside funds for the software replacement in 2004. The
three-phase project will include data conversion and migration to a standard SQL Database as Phase I,
with Phase II being a set of query tools. Phase III will be the replacement of tax office applications (Tax
Billing, Collections, RMV and CAMA processes). The fund balance in the current 2007-2008 budget is
$180,000, of which only $116,764 will be needed to fund the contract in 2007-2008. The balance of
current year funds, plus a request of $63,604 in the 2008-2009 budget, will complete the project. The
software replacement project actually costs less than the original estimate of $402,864.
Up Front and Ongoing Costs: The county agreed to pay $127,880 to Bi -Tek for Phase I and 11. Phase I is
finished, and Phase II is about 90% complete. The anticipated cost of Phase III of this project is $243,604.
The anticipated billing schedule for Phase 111 is illustrated in the table below:
Milestone
Month Amount
Note
Contract Signing
March 2008 $77,842
40% of project total
Monthly Installment
April 2008 $12,974
Monthly Installment
May 2008 $12,974
Monthly Installment
June 2008 $12,974
$116,764 in 07-08
Monthly Installment
July 2008 $12,974
Monthly Installment
August 2008 $12,974
Monthly installment
September 2008* $12,974
Monthly Installment
October 2008* $12,974
Monthly Installment
November 2008* $12,974
Monthly Installment
December 2008* $12,970
Final Ace tance
Total Payments
$194,604
Plus trainin
*Note: These payments are subject to the substantial completion requirement in the Phase III contract.
Training: Forty days of on-site training is expected and will be provided at a rate of $750 per day for a
total of $30,000. These costs are not included in the software costs.
Additional Software Enhancements: $19,000.
Total Software Project cost of $ 371,484.
*****
4. Request for Approval of a Lease Agreement with Appropriate Punishment Options,
Inc., for Office Space at 227 Harrill Street, Statesville, NC: County Manager Mashburn said
this three-year contract would allow the APO to upfit and occupy the Harrill Street Building.
He said the APO would pay for interior cleaning costs while the county would be responsible for
exterior maintenance.
5. Request for Approval of a Capital Project Ordinance for Mitchell Community
College's 2008 General Obligation Bond Proceeds: Deputy County Manager Susan
Blumenstein provided the following capital project ordinance for the new student services center.
Iredell County, North Carolina
Mitchell Community College
Community College Construction Projects - 2008
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Project Fund will be provided from the following sources:
Original
Ordinance
GO Bond Proceeds
4
$5,300,000
55,300,000
Section 2. The following costs for school projects shall be paid by this fund:
Professional Fees - Architect $234,100
Construction Management
Testing, Permits, and Other Fees
39,020
Closing Costs
60,000
General Construction
4,021,000
Contract 3,901,000
1,175,000
(1) Unencumbered 120,000
3,030,000
Future Capital Project
945,880
Water/Sewer
-
Furniture, Fixtures & Equipment
5 300 000
Section 3. This Capital Project Fund shall continue until the projects are complete.
Section 4. Transfers between line items shall only be made upon formal action by the MCC
Board of Trustees and such action shall be reported to the Iredell County Board of
Commissioners at its next regularly scheduled meeting.
Section 5. Payments from this Capital Project Fund shall be authorized by the County Manager
or his designee.
This Capital Project Ordinance being adopted March 18, 2008.
6. Request for Approval of a Capital Project Ordinance for the Series 2008
Certificates of Participation: Deputy County Manager Susan Blumenstein provided ordinances
for the Iredell-Statesville School projects (Celeste Henkel, Cloverleaf, Coddle Creek, East
Iredell, Shepherd, South Iredell, Statesville High) and the Mooresville projects (Rocky River &
the Mooresville Intermediate conversion to Mooresville Middle), along with a solid waste
ordinance and bond closing cost ordinances. She said the funds would be available for
expenditure after the March 20, 2008 bond closing.
Summary ordinances for the projects are as follows:
Iredell County, North Carolina
Capital Project Ordinance Summary
Certificates of Participation, Series 2008
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Project Fund will be provided from
the following sources: Original
Ordinance
Par Amount of 2008 COPS $ 111,375,000
Net Premium on COPS 2,402,202
Interest on Bond Proceeds 1,388,600
Public School Building Capital Fund 1,919,700
Contribution — Mooresville Graded Schools 1,124,555
Sales Taxes Reimbursed 2,456,038
Town of Mooresville 1,820,000
S 122,486,095
Section 2. The following costs for school projects shall be
paid by this fund:
Professional Fees — Architect 6,790,425
Closing Costs 2,412,395
Testing, Permits, and Other Fees 2,189,045
General Construction
Contract 91,716,865
(1) Unencumbered 5,503,825
96,770,690
Grading, Excavation & Other
113,500
Transitional Costs (mobiles)
1,175,000
Land Purchases — Schools
3,030,000
Solid Waste Land Purchase
4,750,000
Furniture, Fixtures & Equipment
5,255,040
$ 122,486 095
Section 3. This Capital Project Fund shall continue until the projects are complete.
Section 4. Transfers between line items shall only be made upon formal action by the Iredell-
Statesville Board of Education or the Mooresville Graded Schools Board of Trustees
and reported to the Iredell County Board of Commissioners at its next regularly
scheduled meeting.
Section 5. Payments from this Capital Project Fund shall be authorized by the County Manager
or his designee.
Iredell County, North Carolina
Capital Project Ordinance
Iredell-Statesville Schools School Construction Projects — 2008
Updated 3/17/2008
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Project Fund will be provided from the following sources:
COPS Proceeds
Original
Ordinance
$80,904,446
Interest on Bond Proceeds
1,098,960
Public School Building Capital Fund
899,700
Contribution — Iredell-Statesville Schools
-
Sales Taxes Reimbursed
1,748,539
Town of Mooresville
1.820.000
$86,471,645
Section 2. The following costs for school projects shall be paid by this fund:
Professional Fees — Architect, Management,
Printing
$5,359,730
Testing, Permits, and Other Fees
1,199,500
Closing Costs
-
General Construction
289,640
Contract 69,818,915
1,020,000
(1) Unencumbered 3,350,000
73,168,915
Grading, Excavation & Other
113,500
Water/Sewer
-
Transitional Costs (mobiles)
1,175,000
Land Purchases
3,030,000
Furniture, Fixtures & Equipment
2,425,000
$86,47 I ,645
Section 3. This Capital Project Fund shall continue until the projects are complete.
Section 4. Transfers between line items shall only be made upon formal action by the Iredell-
Statesville Board of Education and such action shall be reported to the Iredell
County Board of Commissioners at its next regularly scheduled meeting.
Section 5. Payments from this Capital Project Fund shall be authorized by the County
Manager or his designee.
Iredell County, North Carolina Capital Project Ordinance
Mooresville Graded School District Construction Projects. 2008
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Project Fund will be provided from
the following sources:
Original
Ordinance
COPS Proceeds
$25,710,360
Interest on Bond Proceeds
289,640
Public School Building Capital Fund Contribution
1,020,000
Mooresville Graded Schools
1,124,555
Sales Taxes Reimbursed
707.500
28,852,055
6
Section 2. The following costs for school projects shall be paid by this fund:
Professional Fees — Architect $1,430,695
Testing, Permits, and Other Fees 989,545
Closing Costs
General Construction
Contract 21,897,950
(1) Unencumbered 1,703,825 23,601,775
Grading, Excavation & Other
Water/Sewer
Transitional Costs (mobiles)
Land Purchases
Furniture, Fixtures & Equipment $2,830,040
28.852.055
Section 3. This Capital Project Fund shall continue until the projects are complete.
Section 4. Transfers between line items shall only be made upon formal action by the
Mooresville Graded Schools Board of Trustees and such action shall be reported to
the Iredell County Board of Commissioners at its next regularly scheduled meeting.
Section 5. Payments from this Capital Project Fund shall be authorized by the County
Manager or his designee.
Iredell County, North Carolina Capital Project Ordinance
School Construction Projects 2008 Closing Costs
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Project Fund will be provided from the following sources:
Original
Ordinance
COPs Proceeds $2,412,395
2 412 395
Section 2. The following costs for school projects
shall be paid by this fund:
Bond Insurance $1,588,580
Underwriter's Discount 526,520
Other (Attorney's, LGC, Ratings Agency, etc.) 297,295
2 412 395
Section 3. This Capital Project Fund shall continue
until the projects are complete.
Section 4. Transfers between line items shall only be made upon formal action by the Iredell-
Statesville Board of Education and such action shall be reported to the Iredell
County Board of Commissioners at its next regularly scheduled meeting.
Section 5. Payments from this Capital Project Fund shall be authorized by the County
Manager or his designee
Iredell County, North Carolina Capital Project Ordinance
Solid Waste Expansion Project —COPS 2008
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section 1. Funds for this Capital Pr eject Fund will be provide
the following sources:
Original Ordinance
CON Proceeds $ 4,750,000
$ 4,750.000
Section 2. The following costs for school projects sha
be paid by this fund:
Land Purchase $ 4,75 0,000
$ 4,750,000
Section 3. This Capital Project Fund shall continue until the projects are complete.
Section 4. Transfers between line items shall onl y be made upon formal action by the Iredell County Board of Commission ers.
Section 5. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee.
7
7. Request for Approval of the Winter Planning Session Minutes (Feb. 22 — 23, 2008)
and the March 4, 2008 Minutes
OF CONSENT AGENDA -------------------------------------
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
Nursing Home Advisory Committee (1 announcement)
APPOINTMENTS TO BOARDS & COMMISSIONS
Adult Care Home Community Advisory Committee (2 appointments): No nominations
were submitted, and Commissioner Tice made otion to postpone the two appointments until
the April 1 meeting.
VOTING: Ayes — 5; Nays — 0.
Statesville Planning Board (ETJ) (1 appointment): No nominations were submitted, and
Commissioner Johnson made miotion to postpone the appointment until the April 1 meeting.
VOTING: Ayes — 5; Nays — 0.
Nursing Home Advisory Committee (4 appointmentsL-No nominations were submitted,
and Commissioner Tice made motion to postpone the four appointments until the April I
meeting.
VOTING: Ayes — 5; Nays — 0.
Criminal Justice Partnership Program Committee (1 appointment)7 No nominations
were submitted, and Commissioner Johnson made otio to postpone the appointment until the
April 1 meeting.
VOTING: Ayes — 5; Nays — 0.
Historic Properties Commission (3 appointments): Commissioner Johnson nominated,
and made a otion to appoint, Teresa Turner, Robert Woody, and Keith Hollar to this
commission.
Animal Grievance Committee (1 appointments Commissioner Tice nominated Grant
Miller.
MOTION by Commissioner Norman to close the nominations and appoint Miller by
acclamation.
VOTING: Ayes — 5; Nays — 0.
(Note: Mr. Miller previously served as an alternate on the committee. With his appointment as a regular
member, an alternate will now be needed.)
Animal Services & Control Facilities Committee (4 appointments): Commissioner Tice
nominated Charlie Karlow, Dr. Kathy Kramer, Ken Robertson and Godfrey Williams.
MOTION by Chairman Norman to appoint Karlow, Kramer, Robertson and Williams to
the Animal Services & Control Facilities Committee.
VOTING: Ayes — 5; Nays — 0.
(Commissioners Robertson and Williams previously agreed to serve on this committee
that will review the design work for the new animal control facility to be located on Bristol
Drive. Dr. Kramer is a member of the Friends of the Animals Organization and Mr. Karlow is a
member of the Humane Society.)
a
PUBLIC COMMENT PERIOD: No one desired to speak.
NEW BUSINESS
UPDATE ON THE PHASE IV LANDFILL CELL: Solid Waste Director David
Lambert said a permit was issued on July 5, 2007, to construct a fourth lined landfill cell. He said
much of the excavation had been accomplished by the solid waste employees and actual cell
construction began in November. Lambert said the 17 -acre site would provide capacity for the
next four and one-half years. He said a permit to operate would have to the issued by the North
Carolina Department of Environment and Natural Resources, and the staff hoped to use the site by
mid-May 2008.
CLOSED SESSION: MOTION by Chairman Norman at 7:59 P.M., to enter into closed
session pursuant to Property Acquisition — G.S. 143-318.11 (a) (5).
VOTING: Ayes — 5; Nays — 0.
(RETURN TO OPEN SESSION AT 8:15 P.M.)
ADJOURNMENT: There being no further business, Chairman Norman made a Fotion
at 8:15 P.M., to adjourn the meeting. (NEXT MEETING: Tuesday, April 1, 2008, at 5 and 7
P.M., in the Iredell County Government Center, 200 South Center Street, Statesville, NC.)
VOTING: Ayes — 5; Nays — 0.
Approval:
9
Clerk to the Board