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Home My WebLink AboutMay_19_2009_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MAY 19, 2009 The Iredell County Board of Commissioners met in Regular Session on Tuesday, May 19, 2009, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Vice Chairman Marvin Norman Steve Johnson Ken Robertson Scott Keadle Absent: Chairman Godfrey Williams Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Deputy County Manager Tracy Jackson, Tax Administrator Bill Doolittle, Purchasing Agent Dean Lail, Social Services Director Don Wall, Cooperative Extension Director Ken Vaughn, and Clerk to the Board Jean Moore. CALL TO ORDER by Vice Chairman Norman. INVOCATION by Commissioner Johnson. PLEDGE OF ALLEGIANCE ADJUSTMENTS OF THE AGENDA: County Manager Mashburn advised of a requested amendment, as follows, and Commissioner Keadle made aotio to approve the agenda. Deletion: Closed Session Pursuant to G.S. 143-318.11(a) (5) — Property Acquisition VOTING: Ayes — 4; Nays — 0. APPOINTMENT BEFORE THE BOARD Update from the Soil & Water Conservation District on the Beaver Management Assistance Program & Request for a Decision Concerning FY 2009-10 Funding of $4,000: Soil & Water Conservation District representatives Jimmy Gray and Jim Summers attended the meeting to share information about the Beaver Management Program. Gray said the program not only assisted the Third Creek Watersheds, but the general public as well. He said anyone from Iredell County could receive assistance for a $15 charge; however, if a dam needed to be destroyed, an additional $100 was needed. Gray said the program had provided a seven dollar and twenty-five cent return for every dollar spent, and $4,000 was requested for FY 10. He provided the following statistics for the period extending from August 1, 2008 through April 1, 2009. • Beavers Trapped — 36 (11 were at the watershed structures) • Damage -- 19 acres @ $10,000.00/acre • Savings -- $29,000.00 • Site visits -- 41 Commissioner Johnson asked the county manager if the $4,000 was included in the recommended FY 10 budget. Mashburn said $25,000 had been set aside for the Third Creek Watersheds, and this included the $4,000 for the beaver management program. Request for Approval of Budget Amendment #52 to Transfer Unspent Funds from Salaries (Regular) to Maintenance & Repairs (Buildings & Grounds) To Cover the Costs of Parking Lot Repairs in Excess of the Budget: County Manager Mashburn said this year's budget included funds to repave the tax office's parking lot, and in order to accomplish this, the old paving/concrete had to be removed. He said much of the soil had to be removed and replaced too, but the major concern was the discovery of an open well extending for approximately 40 feet deep. Mashburn said the hole had never actually been filled, just capped, and due to current regulations, the county had to completely fill it in. He said there were enough funds to finish the project; however, the funding was in lapsed salaries which required board approval in order to be transferred. MOTIO by Commissioner Robertson to approve Budget Amendment #52. VOTING Ayes — 4; Nays — 0. BA#52 To transfer unspent funds from Salaries -Regular to Min & Repairs -Buildings & Grounds to cover cast of Parking Lot project in excess of budget. Aocarrt # Current Chanw I Anended 105436 5100.02 Salaries & Wages -Regular 456,309 (14,900) 441,409 105436 5125.00 Main & Repairs - Bldos & Qaurds 175.000 14.900 189.900 Request for Approval of Budget Amendment #53 to Appropriate Insurance Proceeds to the Line Items where the Expenses were Incurred: County Manager Mashburn said this amendment would return insurance proceeds to the line items where the expenses were incurred. OTION by Commissioner Keadle to approve Budget Amendment #53. VOTING: Ayes — 4; Nays — 0. BA#u3 Accourt # To appropriate insurance proceeds back to lines from Wiich expense occurred. Current Amended 104045485200 Insurance OaimProceeds - (41,326) (41,326) 105510 535000 Law Enfauerrent - Supplies 215,334 138 215,472 105510 532501 Law Enfacerrent - M & Rep - Equip 33,407 2,829 36,236 105510 532502 Law Enforcement - M & Rep - Auto 89,626 12,303 101,929 105510650000 Law Enforcenett-Vehicles 373,278 8,273 381,551 105562532502 Inspections-M&Rep -Autos 8,000 1,824 9,824 105655 532500 Recreation - M & Rep - Bldgs 40,647 65 40,712 105655535000 Recreation-—%pplies 5,350 8,062 13,412 105655 620000 Recreation - Non-Depr Equip 7,832 7,832 374045485200 Insurance GaimRmceeds - (5,471) (5,471) 375622 532502 M & Rep - Autos 40,000 5,471 45,471 524750485200 Insurance GaimProceeds (25) (25) 525752 532500 M & R- Buildings 13,900 25 13,925 Request from Social Services for Approval of Budget Amendment #54 to Recognize American Recovery & Reinvestment Act (ARRA) Funds of $46,009: Social Services Director Don Wall said the county had been awarded $46,000 from ARRA for 2009. He said the funds would be used for food stamp staff overtime due to an increasing work load. 2 Commissioner Robertson asked if "strings" were attached to the funds. He asked if the county was committing to spending any money in the out years by accepting the $46,000. Wall said no strings or local match were attached to the ARRA funds. Commissioner Keadle reiterated that no ongoing efforts or the continuation of anything was attached to the funding. Wall said that around October, the county would receive another batch of ARRA funding, and a return visit to the board would be made. He again said the current stimulus money had no "strings" attached. MOTTO by Commissioner Johnson to approve Budget Amendment #54. VOTING: Ayes — 4; Nays — 0. Request for Approval of the April 2009 Refunds and Releases: Tax Administrator Bill Doolittle requested approval of the April 2009 refunds and releases. MOTTO by Commissioner Robertson to approve the April refunds and releases. VOTING: Ayes — 4; Nays — 0. Releases for the Month of April 2009 Breakdown of Releases: Fiscal Year 2008.09 BA#54 To appropriate ARRA funds in the DSS Budget. Account # current CharW Amended E. Alex. Co. Fire #1 General Fund Shepherd's Fire #2 $168.22 Mt. Mourne Fire #3 104630450000 Social Services Admin Revenue (6,447,105) (46,009) (6,493,114) 105630 510004 Salaries & - Overtime 36,000 46,009 82,009 Request for Approval of the April 2009 Refunds and Releases: Tax Administrator Bill Doolittle requested approval of the April 2009 refunds and releases. MOTTO by Commissioner Robertson to approve the April refunds and releases. VOTING: Ayes — 4; Nays — 0. Releases for the Month of April 2009 Breakdown of Releases: County $16,547.86 Solid Waste Fees $217.50 E. Alex. Co. Fire #1 $1.07 Shepherd's Fire #2 $168.22 Mt. Mourne Fire #3 $32.71 All County Fire #4 $519.45 B&F Fire #5 $26.32 Statesville City $1,092.40 Statesville Downtown $5.39 Mooresville Town $11,714.82 Mooresville Downtown $116.50 Mooresville School $988.06 Love Valley $0.00 Harmony $0.00 Troutman $337.56 Davidson $0.00 Refunds for the Month of April 2009 Breakdown of Refunds: County $2,194.48 Solid Waste Fees $0.00 E. Alex. Co. Fire #1 $0.00 Shepherd's Fire #2 $0.00 Mt. Mourne Fire #3 $0.00 3 Monthly Total $31,767.86 Monthly Total $3,260.01 All County Fire #4 $718.98 B&F Fire #5 $89.68 Statesville City $93.09 Statesville Downtown $0.00 Mooresville Town $56.20 Mooresville Downtown $0.00 Mooresville School $51.00 Love Valley $0.00 Harmony $0.00 Troutman $0.00 Davidson $56.58 Request for the Declaration of Surplus Items and Authorization for the County Purchasing Agent to Dispose of the Items by Local Sale or Other Best Method Allowable by General Statute along with Approval of a Resolution Authorizing the Disposition of Certain Surplus Personal Property: Purchasing Agent Dean Lail said numerous personal property items including 15 vehicles had been identified for disposal, and a request was being made to declare them surplus. He said additionally, the request was to authorize the sale of the items either by a public sale or other means. Vice Chair Norman asked how the sale would be advertised to the public. Lail said through the Record & Landmark newspaper, along with an auctioneer publication that was on-line, and an ad would be placed in the Auctioneer Journal. Commissioner Robertson asked the criteria for vehicles being removed from the fleet and sold. Lail said Vehicle Services reviewed the service records on the automobiles. He said that if the Crown Vies were older models, and there wasn't a department that could use them, they were surplused. He said some of the models had served in three different departments, and they were now requiring much servicing. MOTION to approve by Commissioner Johnson. VOTING: Ayes — 4; Nays — 0. Resolution Authorizing the Disposition of Certain Surplus Personal Property WHFRIiAS, the County of Iredell has possession of an inventory of vehicles and other certain personal property items that are surplus to its needs and desires to dispose of same. NOW, THIXF ORF,131:11 RF,SOLVFI) by the Board of Commissioners of Iredell County that Dean A. Lail, Purchasing Agent, pursuant to the provisions ofN.C.G.S. 160A-266, is hereby authorized to dispose of the listed personal property by physical public auction, on-line surplus auction site or oilier appropriate method allowed by North Carolina General Statute and most advantageous to the County for cash or good check, and that said Purchasing Agent is hereby: authorized to schedule, conduct and execute any actions required to convey title to this property. 4 10254 Soclal Services ,peon I X300 Dot Matrix r6ner 1YLYIB3839 keplacedlGwd Social Sorvinas Epson I. X300 Dot Matrix Pdnier IYLY066389 Reploced(Good Socia;Services EpSPn LX3011 Dot Manx Printer IYLY279698 ReplacedlGood Secis[Services Epson IX300 Dot Mahx Printor CDDY013427 Replaord7Goed Social Services Fpson LX300 Dot Malrix Pdnter IYLY2'/9887 RepsiWifGane Sodal Servlcee Epson I.X30a Dol Malrix Printer CDSY013404 Repiaced/Gand Sokol Services Epson I X300 Dot Malrix Printer CDSY091420 idepiacrill Social Sorvlces Epson LX300 Dot Malrix Prinler CDSY001202 ReplacedlGeod Social so.1ces Epson AP2250 Dot Matrix Pdnier CDSY170807 ReplacedlGaod Social Services Epson LX300 Dot Matins Printer COSY091417 RoplacedlOood Social Services Epson LX30D Dot Matrix Printer GUSY013402 Repl—dfGeod Social Servloes Epson LX300 Dat MaEOx Pdnier 1YLY2)9642 ReplacnfiGeod Social Services Epson LX300 Dol Mabik Primer COSY403090 ReplaocalGood Socia l Scrvicos Fpson L%300 Dm M aMx Printer CDSY16la41 ReplacoddGood Secialserviws Epson LX300 Dot Matrix Printer tYl.Y279686 RoplaredlGood SOCISI services Epson I X300 Dot Malrix Printer LYLY233344 Heplae9ddGood Sx[kl Services 5 drawer 0le cabinet Nolreusable Social Services 5 drawer Cie cabinet Not reusable Social Servlcos Epson LX300 Dat Malilx Printer 1YLY23J343 Good Social Services F.psrm LX300 Dot Malrix Pdalor 1YLY233346 Good Bocl9l Serves Epson LX300 Dnt Metrix Primer IYIY006390 Good Social 3arvdoos Cklinspe 14EX Laser Pdnier 209A0026088 Bmkon saclal Services Hp VL18 Mantra Grave r U804114573 Good Social Sarvkes Hp VL10 Veclra Computer Us11201429 Good Stand Seances HP 775D Monitor MYA4340SED Broken Social services HP Vlawaatk E70F ManOnr 228 223022050232 Good Goodlnn hard drive Soclal Servkae Go61W service- Compaq DME Crrrppter Compaol 0515 Compular V232KN92A271 Goed(no hard drive Social Services Hp VL10 Verlra Cmnpner US941J453i G.0,10 hard drive Soclal Services Hp VL 10 Vectra Campvler US94113837 Goo07nc hand d rlvs Social Services Black desk kiair - no amts I ron. FOnorad Social Services Gray desk chair okun D.m0g ed a SocMl Services 28 ea igoMt OBdama0ed old old Sor.Ixl Services Social Services Desk HP Color MbinAne Printer 0810700001 Broken Social SeNlroo Hp Vi 10 Virgil Compeler7mousol8eybrd D900E Good Condition Social Services I to VL18 Verlm Campulerlmouselkeybrd U694114498 Good Condition Social Services HP %18 Vecim Cornpalerlmausalkeybra US94413034 Good Condition Social Scrvioes Hp VLle Vectra Conlpolirimouselkeytlnd U39 411 3 6 0 1 Good Condition Swta[Services Hp VL48 Vertra Computedmouseikoybrd US94IUMI) Gond Condition 8091 scrvlcas Hp VLIS Vectra CompuarlmouselkeVird 0594113614 Cord Carrollton Sndal Services Hp VL 18 Vectra Cum9utodmoosaYkaybrd US94200903 Good C011611011 social Services Hp VL 19 Vectra Compoledmouselk6Wrd U591200943 Gond Condition Social Services Vitim lc MDnitor 248022050234 Gowl Condition Social Services PfDO—Monitan WZMl1a29D39224U Good Cendillen social Services IIP 08900 Monitor KR93503071 Good Cant Ilion Social Services HE D59DO Member KR93503070 Good Condllion Cowl Condition Soclal seise, HP 88800 Monitor KR93600248 KR93302007 Gana Cartdiiion Social Services HP 08900 Monimr HE D8000 Monitor KR93302004 Good Condlllon Saciai SBMras HE D89a0 Monitor KR030D1571 Gadd CrouillMn Soleal SerYlces Sodel Cervices HP 08900 Monlon KR93001508 Good Condition Soclal Scrdces HP D0904 Mortar Ciili230110 Gnod Card hon Social SeMces Planar Monibr BA722F20981 Does not work Social Scrvlcos Brother ln16114a. 2820 Pax Macho. U61325M8J487002 Jams Social Services HP Desklei O70c.e Printer MV09E1108W Doe. not work Doesnotwnrk Salol Servlres HP tasd[Je1 C2031A Pdntei UST0072823 Social servlccs Phillips Monitor CX0005420560E4 Broken Sodas Services HE 1550 Moral MYA43305TJ 1YLYnl384 Brogill Good God COMlllon Socia, Servlcas Epson LX300 Dot Malrix Printer 1YLY088377 Gond Condition Social Services Epson IX300 Dot Metrix Printer JYLY163816 Grad Condition Spial Services Epson LX300 Dat Mlink Prinler IYLY006360 Good Cnndi0on Social SeMces Epson LX300 Dot Matrix Printer CtlSY015877 Good Condition sprol services Fit—LX30or Printor GUSY013453 Good Condillnn seen,] Services Epson 1X8001 Printer 6 IMP 10524 11206 11316A Soclel aeMces Sodnl Services social sum.. 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Lail said the department was requesting for the animal to be declared surplus and sold through private negotiated sale to the handler at one dollar. MOTION to approve by Commissioner Keadle. VOTING: Ayes — 4; Nays — 0. Resolutioi, Authorizing the Private Sale of Certain Swplus Personal Roperty NN HI.RESAS, the County orircden has poswsSion of'the following item of personal ,waperty %% hick is surplus to its needs aril desires to di�po.e of eamc_ V'ON 1-1 IF10TORF Lr. 11` RI"SOLA TD. by the Board of Commissiowrs or licdetI Cbutlle_ that the County Purchasut� Agent, Dean A. Lail. pursuant to the prole inions of N(, G.S. 160A-267. is hereby authorized to dispose of the personal property as listed for cash or good check by private; sale, and the said Purchasing Agent is further authorized and directed to cxccute the ncc4ssary functions associated with this sale. K- 9 Quiny Request for Approval to Authorize the County Manager to Sign a Memo to Drs. Johnny Wynne, the Dean of the College of Agriculture and Life Sciences, and Jon F. Ort, Asst. Vice Chancellor, Associate Dean & Director of the North Carolina State University that will Authorize or Allow the Cooperative Extension Director to Sign Certain Documents: County Manager Mashburn said the university was requesting approval of this action; however, the request did not involve anything that wasn't already being done. Cooperative Extension Director Ken Vaughn said his agency and the county had always worked together but the working relationship had not been reduced to a "formal manner or in written form" by the university until now. Vaughn said the role of each party was clarified in the memo being requested of the county manager. He said permission was always received prior to applying for grants, and if received, the money was submitted to the county finance office for a budget amendment. Vaughn noted one section of the document that said, "This co - signature does not contractually bind the County or non-profit affiliate unless accompanied by an authorizing signature of the County or non-profit affiliate." He said agreement to the university's request was not an "open means" for him to sign documents rather it was a 10 Surplus Vehicles Year/Make/Model Serial # I Department Mileage 2002 Ford Crown Vic 2FAFP71 W62X142316 Sheriff's Dept. 141,101 1996 Ford Crown Vic 2FALP71WZTX146898 Sheriffs Dept. 121,581 2003 Ford Crown Vic 2FAHP71W83X186165 Sheriffs Dept. 133,958 2001 Ford Crown Vic 2FAFP71WXIX137389 Sheriffs Det 157,851 2001 Ford Crown Vic 2FAFP71W71X137379 Sheriff sDept. 171,162 2002 Ford Crown Vic 2FAFP71W82X142320 Sheriffs Dept. 170,542 2001 Ford Crown Vic 2FAFP71WOIX163774 Sheriffs Dept. 153,931 2002 Ford Crown Vic 2FAFP71 WX2X142318 Sheriff's Dept. 107,997 1998 Ford Crown Vic 2FAFP71 WXWX103539 Sheriffs Dept. 134,220 2000 Ford Crown Vic 2FAFP71W5YX142302 Sheriffs Dept. 155,413 2004 Ford Crown Vic 2FAHP71 W34X151485 Sheriffs Dept. 120,000 1999 Chevy Tahoe IGNEK13R8XJ450619 Sheriffs Dept. 133,205 1997 Dodge 1500 4x4 3B7HE1378VG722093 Vehicle Services 93,515 2002 Ford Explorer IFMZU73EI22B00095 Vehicle Services 115,244 2000 Ford E150 IFTRE14L4YHA63702 Code Enforcement 193,000 Request to Declare a K-9 Named Quiny Surplus & Approval of a Resolution Allowing the Purchasing Agent to take the Necessary Steps to Sell the Animal by Private Sale to its Handler: Purchase Agent Lail said the sheriffs department had determined that a canine named Quiny needed to be removed from service due to the animal's age and safety concerns. Lail said the department was requesting for the animal to be declared surplus and sold through private negotiated sale to the handler at one dollar. MOTION to approve by Commissioner Keadle. VOTING: Ayes — 4; Nays — 0. Resolutioi, Authorizing the Private Sale of Certain Swplus Personal Roperty NN HI.RESAS, the County orircden has poswsSion of'the following item of personal ,waperty %% hick is surplus to its needs aril desires to di�po.e of eamc_ V'ON 1-1 IF10TORF Lr. 11` RI"SOLA TD. by the Board of Commissiowrs or licdetI Cbutlle_ that the County Purchasut� Agent, Dean A. Lail. pursuant to the prole inions of N(, G.S. 160A-267. is hereby authorized to dispose of the personal property as listed for cash or good check by private; sale, and the said Purchasing Agent is further authorized and directed to cxccute the ncc4ssary functions associated with this sale. K- 9 Quiny Request for Approval to Authorize the County Manager to Sign a Memo to Drs. Johnny Wynne, the Dean of the College of Agriculture and Life Sciences, and Jon F. Ort, Asst. Vice Chancellor, Associate Dean & Director of the North Carolina State University that will Authorize or Allow the Cooperative Extension Director to Sign Certain Documents: County Manager Mashburn said the university was requesting approval of this action; however, the request did not involve anything that wasn't already being done. Cooperative Extension Director Ken Vaughn said his agency and the county had always worked together but the working relationship had not been reduced to a "formal manner or in written form" by the university until now. Vaughn said the role of each party was clarified in the memo being requested of the county manager. He said permission was always received prior to applying for grants, and if received, the money was submitted to the county finance office for a budget amendment. Vaughn noted one section of the document that said, "This co - signature does not contractually bind the County or non-profit affiliate unless accompanied by an authorizing signature of the County or non-profit affiliate." He said agreement to the university's request was not an "open means" for him to sign documents rather it was a 10 mechanism to handle the materials. Vaughn said his department would continue to adhere to the county's policies. OTIO to grant the request by Commissioner Johnson. VOTING: Ayes — 4; Nays — 0. Request for Approval of the May 5, 2009 Minutes: MOTION by Commissioner Keadle to approve. VOTING: Ayes — 4; Nays — 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS • Mitchell Community College Board of Trustees (I announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Statesville Planning Board (ETJ) (1 appointment): MOTION by Commissioner Johnson to table the appointment. VOTING: Ayes — 4; Nays — 0. Animal Grievance Committee (I appointment): MOT10N by Commissioner Keadle to table the Animal Grievance Committee appointment along with the other remaining appointments with the exception of the 2010 Census Complete Count Committee. VOTING Ayes — 4; Nays — 0. (This will include the Nursing Home Advisory Committee/1 appointment and the Adult Care Home Community Advisory Committee/3 appointments.) 2010 Census Complete Count Committee (15 appointments): Commissioner Johnson nominated Scott Clontz, David Boone and Buddy Hemric. Commissioner Robertson nominated Sandy Wheeler, Darren White, and Ann Daniels. Vice Chair Norman nominated Brett Sansler and Michael Tucker. OTION by Vice Chair Norman to appoint Clontz, Boone, Hemric, Wheeler, White, Daniels, Sansler and Tucker. VOTING: Ayes — 4; Nays — 0. (7 appointments remain) PUBLIC COMMENT PERIOD Samuel H. Penn (III Plaza Drive, Harrisburg, NC) asked for adoption of a document entitled "2009 Resolution on the Spending of Federal Economic Renewal Grants," which he said was a nonbinding and nonpartisan resolution requesting that all stimulus money received from Washington be spent locally. He said over 500 resolutions of this type had been approved across the United States. He mentioned that Social Security and Medicare would be out of the money in the near future plus over 500,000 jobs a month were being lost. Continuing, he said nearly every state had a budget shortfall and unemployment last week was at 8.9% with an even greater percentage expected this week. Penn said another concern was the fact that after taking taxpayer money General Motors announced that 65% of its vehicles would be built overseas, and four manufacturing plants would be closed in the United States. He said (1) foreclosures were up 30% (2) Chrysler was closing 700 dealerships and (3) General Motors was closing 1100 dealerships this year and had plans to close 700 more next year. Mr. Penn requested that Iredell County spend its stimulus money locally. Commissioner Robertson asked if locally meant in the United States. Penn said locally meant in Iredell County. He said the county needed to buy products made in the United States and not from foreign countries. Commissioner Keadle asked the type of tire he should buy if Yokohama made a better tire at a lower price. Penn said buy American tires -- Goodyear, Firestone, Pirelli, or BF Goodrich. Commissioner Keadle asked where he should buy a nuclear reactor vessel. Penn said he didn't know. Keadle said the reactors were not made in the United States. Penn said the resolution was nonbinding and nonpartisan. He said that if a nuclear reactor were needed, then it could be bought from anywhere. (No action taken) David Sherrill (121 Rustic Wav Lane, Mooresville, NO requested assistance in getting his "street taken over by the county." He said his roadway, that contained 15 lots and 14 houses, was off Robinson Road, and the residents could not keep it up any longer. He said roads were being constructed at the lake but his roadway was being overlooked. Commissioner Robertson said he thought the state would take over a road if it was over 50% occupied. Commissioner Johnson said that if roads were brought up to the state standards, then the state would take them over and maintain them. Sherrill said roads had to meet state guidelines if they were constructed from 1981 to the present, or they would not be placed on the state maintained list. Mashburn said if the road was platted before the 1970s then the state would take it over, but from that point on, the roadways had to be built to state standards. He said currently, the county required that roads being dedicated to the public had to meet state standards. Mashburn said there was a period of time between the 1970s and 1980s where there were no requirements for the roads to meet state standards. Johnson said developers paid for the roads being constructed at the lake, and performance bonds were posted to insure they met the standards. He said then, the state inspected the road and if it passed, the bond was released, and the roadway was placed on the state maintained list. Johnson said there were a few years in the intervening years where the state was not agreeable to accepting the roads. Johnson said now, the county had an ordinance that stipulated the developer had to abide by the regulations. Mashburn said that if the road qualified for state maintenance, there was the paving participation program where the county could assess the owners and bring the road up to standards; however, from the information presented by Mr. Sherrill, the road probably didn't qualify. He said the county did not maintain or pave roads. Vice Chairman Norman requested the county manager to review the matter and to determine when the road was constructed along with the actual year that the state used as the cutoff. County Manager Mashburn requested Deputy County Manager Jackson to speak with Mr. Sherrill and obtain additional information about the road. Commissioner Johnson said $26 million was the last figure he heard from the Department of Transportation on how much it would cost to bring all of the unpaved roads up to state standards 12 for state maintenance. He said that if the county assumed the responsibility to improve all of the roads by putting the money upfront and placing a lien against the property owners with them gradually paying the money back, then this business plan wouldn't work. Johnson said that if one road was paved, then more people would request the same assistance, and millions of dollars would be going out. He said the cash flow would not work. Mr. Johnson said he didn't want anyone to have false hope that anything would be accomplished because the county did not have the financial means to improve the roads. Johnson said, however, the manager could review the situation, and it would be an educational process for everyone. He further stated that similar requests had been presented to the board in the past. Vice Chairman Norman said the county manager could review the matter in order to give Mr. Sherrill an answer. COUNTY MANAGER'S REPORT Presentation of the Iredell County Fiscal Year 2009-2010 Budget County Manager Mashburn reviewed highlights of the FY 09-10 Budget Message which is included in its entirety as follows: Budget Message FY 200912010 May 19, 2009 Introduction Last year one of the biggest problems we were experiencing was the tremendous increase in the cost of fuel. This was also `fueling" an increase in the cost of goods and services the county must purchase to conduct business. Also, at this time last year, we held the line where possible, or reduced where possible, and kept the increase to a little over 3% when the CPI is.factored in. Without a doubt, this has been the most difficult budget process the county has experienced in my recollection. Sales tax collections were far under budget and based on the last 3 months collected, it does not appear to be getting any better anytime soon. Last year we did estimate a lower growth rate than in previous years, but we did expect some growth. This year we are projecting reductions in our revenues in many, areas, and no growth in others. Again, this will be the biggest challenge faced by the county, in recent memory. Expenditures The proposed General Fund Budget is $153,448,600. Compared to the 200812009 original budget, this is a $15,143,250 decrease and is $7,729,337 less than what was spent in 200712008. 1 can assure everyone there was not that much fat in those two budget years so in order to achieve this kind of reduction, it was necessary to make cuts deep into the muscle. Below are highlighted some of the areas that have been impacted the greatest. Personnel — As shown on Schedule B, there are only 3 new positions being recommended. All three of these are in the Department of Social Services which has seen the effects of the recession as an increased demand for services. These 3 positions are partially funded by state and federal funds. Five positions have already been eliminated and other positions are being identified for reduction or elimination. It is anticipated that we will identify another 20 full or part-time employees during this budget year. These reductions will have their greatest impact on FY 201012011. There are no salary increases being proposed in the budget. This is disappointing for county employees, but most employees are understanding and supportive. Capital Expenditures (See Schedule C) — This is another area that is taking a major cut. Last year, $2.4 million was recommended for capital purchases in the General Fund. This year the recommendation is $690,985. But giving credit where credit is due, this is only, $124,000 less than originally requested. Evident in reviewing Schedule C almost all of the capital expenditures in the general fund are for technical upgrades. Education (Schedule E) — As in previous years, the largest expenditures in the budget is for education while the actual amount is decreasing in FY 200912010, the percentage of the budget has increased from 43.93% to 44.81 %. The schools saw a decrease in the estimate of students for FY 200912010 or a reduction in the ADM by 203. This will account for some of the reduction to the schools. As was stated in the fall retreat, the per pupil expenditures will be reduced to reflect the decrease in revenues. The ADM expenditure is dropped from $1466 to $1375 which approximately is a 6.2% reduction. 13 Revenues This is where the real story is. Although a modest (3%) increase in property tax collections is estimated, that of course is much less than increases in previous years. And although it is estimated that delinquent tax collections will be down, the major decrease in revenues comes from a drastic drop in the sales tar. We are estimating that the one -cent tax alone will be down almost $3 million, and that is an early projection. Based on the worst recent collections, it is possible for the collections to be even lower. Collections of fees in the Register of Deeds are estimated to be almost $1 million less than originally budgeted in the current year. EMS revenues should hold steady but a fee increase is recommended. We are low in the region and missing out on reimbursements./com medical, Medicaid and third party payments. It is also estimated that fees for Inspections will be down $1.3 million. Confronting us here is the need to reduce costs because of'a reduction in the demand for services but at the same time holding on to our qualified employees so we can be ready to ramp back up when the demand for services increase. The approach we have taken so far has been to reduce the hours to 32 hours a week, but this will not cover all the shortage so it may be necessary to eliminate some positions totally if the work load doesn't pick back up soon. The same holds true for Planning, Zoning, Erosion Control, Environmental and possibly Register of Deeds. Conclusion It is recommended that the Iredell County Board of Commissioners approve the proposed 200912010 budget as presented. If so approved, this will leave the tax rate at 44.5 cents per $100 valuation based on the Tax Assessor's estimate of $20, 387, 000, 000. To balance the budget, it will be necessary to utilize $2 million of the unappropriated Fund Balance leaving a fund balance of 12.71%. Submitted by Joel Mashburn, County Manager Call for a Public Hearing Regarding the FY 2009-10 Budget: MOTION by Commissioner Keadle to call for a public hearing on June 2, 2009, at 7 P.M., regarding the FY 2009-10 budget. VOTING: Ayes — 4; Nays — 0. Confirmation of the Budget Review Session Dates: MOTION by Commissioner Robertson to meet on Thursday, May 28, Wednesday, June 3, and Wednesday, June 10 from 6 P.M. to 9 P.M., regarding the FY 2009-10 budget. Commissioner Johnson said that if additional budget deliberation dates were needed, then they could be scheduled later. VOTING: Ayes — 4; Nays — 0. Request for a Decision Regarding the Board's July Meeting Schedule: County Manager Mashburn said that in the past, the board had held only one meeting in July and this was due to the July 4 holiday as well as the board having to meet so many times in May and June for budget deliberations. He said this year's meetings would fall on July 7 and July 21, and a suggestion was being made to have only one meeting on July 14. OTION by Commissioner Johnson to hold only one board meeting in July and for this to occur on Tuesday, July 14. VOTING: Ayes — 4; Nays — 0. ADJOURNMENT: There being no further business to conduct, Commissioner Johnson made a motion at approximately 8 P.M., to adjourn the meeting. (NEXT MEETING: Tuesday, June 2, 2009, at 5 & 7 P.M., in the Iredell County Government Center, 200 South Center Street, Statesville, NC) VOTING: Ayes — 4; Nays — 0. Approval: 14 Clerk to the Board 15