HomeMy WebLinkAboutApril 6 2010 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
APRIL 6, 2010
The Iredell County Board of Commissioners met in Regular Session on Tuesday,
April 6, 2010, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting
Room), 200 South Center Street, Statesville, NC.
Board Members Present
Vice Chairman Marvin Norman
Steve Johnson
Ken Robertson
Absent: Scott Keadle (due to illness)
Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Deputy
County Manager Tracy Jackson, Transportation Director Ben Garrison, Finance Director Susan
Blumenstein, Fire Marshal Ronny Thompson, Planner Steve Warren, Social Services Director
Don Wall, Purchasing Agent Dean Lail, Code Enforcement/Special Projects Director Lynn
Niblock, Health Education Specialist Katherine Land, Human Resources Director Cynthia
Eades, and Clerk to the Board Jean Moore.
CALL TO ORDER by Vice Chairman Norman
INVOCATION by Commissioner Johnson
PLEDGE OF ALLEGIANCE: Emory Watts, the Troop Treasurer for Boy Scout
Troop 348, affiliated with Wesley Memorial Church, Statesville, NC, led the Pledge.
OTHER YOUTH ATTENDING THE MEETING: Oren Eades and Tyler Walters,
both high school students, attended the meeting to fulfill requirements for an AP U.S.
Government assignment. (Eades is the son of Iredell County Human Resource Director Cynthia
Eades.)
ADJUSTMENTS OF THE AGENDA: MOTION by Commissioner Robertson to
approve the following agenda adjustments.
Addition: An appointment before the board was provided to Charlton Allen, Chairman of
the Iredell County Republican Party, regarding the vacant county commissioner
position.
Deletion: The request for approval of budget amendment #58 for the Appropriation of Federal
Equity Sharing Funds for the Conversion of 50 Sheriff Department Patrol Cars to
Operate On Propane & Request to Apply for a $150,000 Clean Fuel Technology
Grant was deleted from the agenda. (This request will be discussed at the April 20 meeting.)
PRESENTATION OF SPECIAL RECOGNITIONS AND AWARDS
Presentation of a Memorial Plaque and Resolution in Memory of Chairman
Godfrey Williams: Commissioner Johnson read the following resolution and presented it to the
Williams family. In addition, an engraved plaque that included a photograph of Chairman
Williams was presented to the family. (A duplicate of the plaque will be displayed in the
government center.)
Resolution In Memory
of
R. Godfrey Williams
WHEREAS, it is with the deepest regret that the Iredell County Board of Commissioners
acknowledges the death of Chairman, R. Godfrey Williams, who departed this life on March 6, 2010; and
WHEREAS, Godfrey was elected and served on the Iredell County Board of Commissioners
from 2000-2004; 2004-2006; 2006-2008, and from 2008-2010; and
WHEREAS, Godfrey served as the Chairman of the Iredell County Board of Commissioners
from 2008 until the time of his death and was also the Vice Chairman from 2002-2006; and
WHEREAS, Godfrey exemplified the true meaning of a "dedicated public servant" having
served on numerous committees and boards such as the Crossroads Behavioral Healthcare Board of
Directors, the Iredell County Fire Tax District Board, the South-Iredell Community Development
Corporation Board, the Local Emergency Planning Committee, the Iredell County Recreation Advisory
Board, as well as on the Agricultural Steering Committee for the North Carolina Association of County
Commissioners; and
WHEREAS, Godfrey was highly involved in many, many other community activities and
organizations during his adult life; and
WHEREAS, Godfrey was a man of the highest integrity and character who was deeply
committed to the welfare of others; and
WHEREAS, Godfrey exuded a certain warmth and friendliness with his infectious smile, and his
easy-going nature -- all of which will be painfully missed; and
WHEREAS, most importantly, Godfrey was a Christian man who conveyed both a love and
strength for his family, friends, and community.
NOW, THEREFORE BE IT RESOLVED that the Iredell County Board of Commissioners
hereby memorializes R. Godfrey Williams for his distinguished and impressive career in local
government and for his life and memory that will be sorely missed but highly cherished and revered.
BE IT FURTHER RESOLVED, that this Resolution be included in the permanent minutes of
the Iredell County Board of Commissioners, and that a copy be presented to the family of Chairman
Williams with the deepest respect and utmost appreciation.
APPOINTMENT BEFORE THE BOARD: Mr. Charlton Allen, Chairman of the
Iredell County Republican Party, said it was with "heavy heart" that he appeared before the
board. Allen reported that the Republican Executive Committee met on March 31, 2010, and by
unanimous vote, recommended that Frank Mitchell be considered as the replacement for
Commissioner Godfrey Williams, a registered Republican, now deceased. Mr. Allen said
Mitchell was a former county commissioner as well as a North Carolina State House
Representative.
Commissioner Robertson said the Executive Committee had studied the situation and
talked to many people about the vacancy. He said there was a consensus that someone with
county government experience was needed due to the economic situation and the county budget.
MOTION by Commissioner Robertson to appoint Frank Mitchell to Godfrey William's
vacant commissioner's position through Monday, December 6, 2010.
VOTING: Ayes — 3; Nays — 0.
REMARKS BY COMMISSIONER JOHNSON: Mr. Johnson thanked everyone for
the many expressions of sympathy that were sent to him due to the recent death of his father. He
said many cards and e-mails were received, and they were all appreciated.
PUBLIC HEARING
Vice Chairman Norman declared the meeting to be in a public hearing.
Consideration of a North Carolina Department of Transportation Fiscal Year 2011
Community Transportation Program Application & Adoption of a Resolution Authorizing
the Transportation Director to Submit the Document: Transportation Director Ben Garrison
said each year applications were sent to the NCDOT for capital and administrative grants. He
said for the 2011 cycle, the county's application would request $260,000 in administrative funds
and $170,436 in capital. Garrison said the local match would be derived from mileage
surcharges.
No one else desired to speak, and Vice Chairman Norman adjourned the hearing
2
MOTION by Commissioner Johnson to approve the application and to adopt a resolution
authorizing the transportation director to submit the document.
VOTING: Ayes — 3; Nays — 0.
Community Transportation Program Resolution
Section 5311 — FY 2011
Whereas, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North
Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering federal and state public transportation funds; and
Whereas, the North Carolina Department of Transportation will apply for a grant from the US Department
of Transportation, Federal Transit Administration and receive funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
Whereas, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural public transportation services consistent with the policy requirements for planning, community
and agency involvement, service design, service alternatives, training and conference participation, reporting and
other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and
fully allocated costs analysis); and
Whereas, Iredell County hereby assures and certifies that it will comply with the federal and state statutes,
regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the
applications made to and grants received from the Federal Transit Administration, as well as the provisions of
Section 1001 of Title 18, U.S.C.
NOW, THEREFORE, BE IT RESOLVED, that the Transportation Director of Iredell County is hereby
authorized to submit a grant application for federal and state funding, provide the required local match, make the
necessary assurances and certifications and be empowered to enter into an agreement, with the NCDOT to provide
rural public transportation services.
Request for the Approval of a Map for the Expansion of the Troutman VFD Service
District: Fire Marshal Ronny Thompson requested approval of a map that would be sent to the
State Fire Marshal for district enhancement of the Troutman Fire Department.
Commissioner Johnson asked about the service area in the southwest portion. He asked
if the amended map would improve the area's ratings.
Troutman Assistant Fire Chief Keith Troutman said the VFD had a five mile fire tax
district from both stations and a six mile service district. He said the end portion of the service
district, to Fern Hill Road, was in the VFD's response district, but some of the properties were
outside the six miles. He said the new station would encompass the entire peninsula in a five
mile rated fire district. Troutman said the new station would be operating by the end of this
month.
MOTION by Commissioner Robertson to approve the Troutman VFD map in order for
the department to achieve improved insurance ratings.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of Budget Amendment #55 for the Purpose of Reimbursing
the Sheffield Callahan VFD for One Half of the Costs of an Air Compressor: Fire Marshal
Ronny Thompson said the Sheffield Callahan VFD had received a grant to purchase an air
compressor. He said the grant required a 50% match.
Commissioner Johnson asked who was paying the other 50%.
Thompson said the grant was from the State of North Carolina.
Commissioner Johnson asked where the air compressor would be stationed.
Thompson said at the Sheffield Callahan station.
3
Commissioner Johnson said he assumed that with the mutual aid agreement the
compressor would be used in Iredell County.
Thompson said the unit was not mobile. He said the compressor would refill the bottles
at the station.
Commissioner Robertson asked which departments might use the compressor.
Thompson said probably the Harmony VFD along with outlying fire departments such as
Lone Hickory and County Line.
OTION by Commissioner Johnson to approve Budget Amendment #55.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of Budget Amendment #56 for the Purpose of Reimbursing
the Trinity VFD for Repairs on an Aerial Unit & Brush Truck: Fire Marshal Ronny
Thompson said the Trinity VFD had made repairs to an aerial unit and brush truck. He said the
department was requesting reimbursements for the repair costs, and the Fire Tax District Board
had approved the request.
Commissioner Robertson asked if there was a normal maintenance budget that could be
used for the costs.
Trinity VFD Chief Jay Stewart said there was a maintenance budget; however, this had
been a non -typical year. He said the main portion of the reimbursement request was for a brush
truck pump motor costing $15,500. He said the other costs were for repairs on an aerial truck.
Stewart said typically, the department annually budgeted about $20,000 to $25,000 for
preventative and maintenance costs. Stewart said Trinity's re -rating inspection was scheduled
for June 21.
(Accompanying Stewart to the meeting was Deputy Chief Kent Moore.)
OTIO by Commissioner Robertson to approve Budget Amendment #56 for the
Trinity VFD.
VOTING: Ayes — 3; Nays — 0.
To appropriate funds to rein -burse Sheffield for 1/2 the cost of an air co Vessor.
BA#55
462010
Account#
Cument Change Arrended
General Fund
204880 499500
Fund Balance
(707,760)
(10,813)
(718,573)
205525 537615
Sheffield Callahan
50,900
10,813
61,713
Request for Approval of Budget Amendment #56 for the Purpose of Reimbursing
the Trinity VFD for Repairs on an Aerial Unit & Brush Truck: Fire Marshal Ronny
Thompson said the Trinity VFD had made repairs to an aerial unit and brush truck. He said the
department was requesting reimbursements for the repair costs, and the Fire Tax District Board
had approved the request.
Commissioner Robertson asked if there was a normal maintenance budget that could be
used for the costs.
Trinity VFD Chief Jay Stewart said there was a maintenance budget; however, this had
been a non -typical year. He said the main portion of the reimbursement request was for a brush
truck pump motor costing $15,500. He said the other costs were for repairs on an aerial truck.
Stewart said typically, the department annually budgeted about $20,000 to $25,000 for
preventative and maintenance costs. Stewart said Trinity's re -rating inspection was scheduled
for June 21.
(Accompanying Stewart to the meeting was Deputy Chief Kent Moore.)
OTIO by Commissioner Robertson to approve Budget Amendment #56 for the
Trinity VFD.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of Budget Amendment #57 for the Recognition of an Interest
Rebate Associated with the Build America Bond (Union Grove School & Mitchell's Mooresville
Classroom Project) Issued in November 2009 along with the Transfer of Funds Within the
School Funding Budget for the June 2010 Interest Payment: Finance Director Susan
Blumenstein said statements from the Governmental Accounting Standards Board required (1)
that an interest rebate be counted as a revenue and (2) that the county recognize the full interest
4
To appropriate fur ds to reimburse Trinity VFDfor repairs for an aerial and brush truck.
BA#56
4/6/2010
Ac co rtt #
Current Change Amended
General Fund
204880 499500
Fund Balance
(718,573)
(22,583)
(741,156)
205525 537608
TdnityVFD
493,710
22,583
516,293
Request for Approval of Budget Amendment #57 for the Recognition of an Interest
Rebate Associated with the Build America Bond (Union Grove School & Mitchell's Mooresville
Classroom Project) Issued in November 2009 along with the Transfer of Funds Within the
School Funding Budget for the June 2010 Interest Payment: Finance Director Susan
Blumenstein said statements from the Governmental Accounting Standards Board required (1)
that an interest rebate be counted as a revenue and (2) that the county recognize the full interest
4
payment as debt service rather than "netting" the rebate to the payment. She said the budget
amendment was for "proper housekeeping," and the interest rebate had already been applied for
on the June 2010 payment. Blumenstein said this was the first county financing that had a
rebate from the U.S. Treasury.
MOTION by Commissioner Johnson to approve Budget Amendment #57.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of a Resolution Authorizing an Amendment to Notice of
Intent & to Issue Recovery Zone Economic Development Bonds Along with the
Redesignation Of the Project Named to be Financed: Finance Director Susan Blumenstein
said that in December of 2009, a resolution was approved allocating the county's Recovery Zone
Economic Development Bond allocation. She said the county did not desire to use any of the
funds, and they were allocated to the City of Statesville ($3,000,000) and the Towns of Troutman
($4,106,000) and Mooresville ($5,000,000). She said since that time, officials with Statesville
and Troutman had reported that they did not need the entire allocation, and the Town of
Mooresville had requested to use their excess allocations. Blumenstein said Mooresville would
use the funds for a Public Works Operations Center.
MOTION by Commissioner Robertson to adopt the Resolution Authorizing Amendment
to the Notice of Intent and to Issue Recovery Zone Economic Development Bonds and
Redesignate the Project Named to be Financed.
VOTING: Ayes — 3; Nays — 0.
RESOLUTION AUTHORIZING AMENDMENT TO NOTICE OF INTENT AND TO ISSUE
RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS AND REDESIGNATE THE
PROJECT NAMED TO BE FINANCED
WHEREAS, the American Recovery and Reinvestment Act of 2009 ("ARRA") created new
financing options in an effort to stimulate the economy and make available financing critical to economic
recovery by utilizing a new type of bond called "recovery zone economic development bonds;" and
WHEREAS, "recovery zone economic development bonds" are available to local governments
to fund a range of economic development activities which include acquisition and construction of
infrastructure in a recovery zone; and
WHEREAS, on November 17, 2009, the Iredell County Board of Commissioners approved a
resolution designating Iredell County as a recovery zone for the purposes of ARRA; and
WHEREAS, on December 8, 2009, the Iredell County Board of Commissioners passed a
resolution indicating the County's intention to use its allocation of Recovery Zone Economic
Development Bonds, for the following potential uses in Iredell County: $5,000,000 for the Town of
Mooresville, to be used to finance a portion of the cost of the acquisition, construction and equipping of
the Presbyterian Pump Station in Mooresville; $4,106,000 for the Town of Troutman, to be used for
financing the acquisition, construction and equipping of water and sewer system improvements in
Troutman and $3,000,000 for the City of Statesville, to be used to finance a new fire station in the City of
Statesville; and
WHEREAS, as required under rules adopted by the North Carolina Federal Tax Reform
Allocation Committee ("TRAC"), the County filed a Notice of Intent to Use Recovery Zone Bond
5
to recognize Interest 'TcAe due on Build America --'171, issued in Rivember Zffl' 7;7
transfer fd n Sd-icol Funding budgetforJune,2010 interest •.
A.
Cener-al Fund
1` 11 `ill li
:`: Interest Rebate
• ••
• ••
Ir 11 •111ISS-Captal
Outlay1
f
Ir 11 •11 1
Debt Finaricing Fees1
111
111
111
1. 11 •11ISS
- Non GO. Interest11
1• 11 •1`
• • • Interest•
1
i
Request for Approval of a Resolution Authorizing an Amendment to Notice of
Intent & to Issue Recovery Zone Economic Development Bonds Along with the
Redesignation Of the Project Named to be Financed: Finance Director Susan Blumenstein
said that in December of 2009, a resolution was approved allocating the county's Recovery Zone
Economic Development Bond allocation. She said the county did not desire to use any of the
funds, and they were allocated to the City of Statesville ($3,000,000) and the Towns of Troutman
($4,106,000) and Mooresville ($5,000,000). She said since that time, officials with Statesville
and Troutman had reported that they did not need the entire allocation, and the Town of
Mooresville had requested to use their excess allocations. Blumenstein said Mooresville would
use the funds for a Public Works Operations Center.
MOTION by Commissioner Robertson to adopt the Resolution Authorizing Amendment
to the Notice of Intent and to Issue Recovery Zone Economic Development Bonds and
Redesignate the Project Named to be Financed.
VOTING: Ayes — 3; Nays — 0.
RESOLUTION AUTHORIZING AMENDMENT TO NOTICE OF INTENT AND TO ISSUE
RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS AND REDESIGNATE THE
PROJECT NAMED TO BE FINANCED
WHEREAS, the American Recovery and Reinvestment Act of 2009 ("ARRA") created new
financing options in an effort to stimulate the economy and make available financing critical to economic
recovery by utilizing a new type of bond called "recovery zone economic development bonds;" and
WHEREAS, "recovery zone economic development bonds" are available to local governments
to fund a range of economic development activities which include acquisition and construction of
infrastructure in a recovery zone; and
WHEREAS, on November 17, 2009, the Iredell County Board of Commissioners approved a
resolution designating Iredell County as a recovery zone for the purposes of ARRA; and
WHEREAS, on December 8, 2009, the Iredell County Board of Commissioners passed a
resolution indicating the County's intention to use its allocation of Recovery Zone Economic
Development Bonds, for the following potential uses in Iredell County: $5,000,000 for the Town of
Mooresville, to be used to finance a portion of the cost of the acquisition, construction and equipping of
the Presbyterian Pump Station in Mooresville; $4,106,000 for the Town of Troutman, to be used for
financing the acquisition, construction and equipping of water and sewer system improvements in
Troutman and $3,000,000 for the City of Statesville, to be used to finance a new fire station in the City of
Statesville; and
WHEREAS, as required under rules adopted by the North Carolina Federal Tax Reform
Allocation Committee ("TRAC"), the County filed a Notice of Intent to Use Recovery Zone Bond
5
Allocation for each of the projects described above (the "Notices of Intent") designating the issuer, the
projects and dollar amounts referenced above; and
WHEREAS, after consultation with the Town of Troutman, the Town of Mooresville, and the
City of Statesville, the County has determined that it is in the best interest of its citizens to amend the
Notices of Intent to modify the dollar amounts specified in each Notice of Intent in order to reflect the
expected amount of each borrowing; and
WHEREAS, Iredell County is required to submit an Amended Notice of Intent to the North
Carolina Department of Commerce as administrator for TRAC, describing the revised dollar amounts.
NOW THEREFORE BE IT RESOLVED, by the Iredell County Board of Commissioners:
1. The County hereby authorizes the submission of three separate Amended Notices of Intent to
Issue Recovery Zone Bonds to the North Carolina Department of Commerce in order to modify the
amount of recovery zone bonds to be issued by each municipality as follows:
(a) Town of Troutman: $680,500 for water and sewer system improvements.
(b) City of Statesville: $1,947,000 for a new fire station.
(c) Town of Mooresville: $9,478,500 for the acquisition, construction and equipping of
the Public Works Operations Center.
2. The officers of the County are hereby authorized and directed to take such action and file such
reports and notices as may be required to carry out this resolution.
Request for Acceptance of a $240,000 Rural Center Building Reuse & Restoration
Fund Grant for Talon Systems along with Approval of a Grant Project Ordinance: Finance
Director Susan Blumenstein said that in December of 2009, Talon Systems applied for a Reuse
and Restoration Fund Grant of $480,000.00 to renovate the former Canac Kitchens facility. She
said the Rural Center awarded $240,000.00, and the lower award was due to the county being in
a Tier 3 category for these types of grants. Blumenstein said the grant arrangement could be
described as a "forgiveable loan," but a promissory note was required. She said the company
would provide a Deed of Trust to the county to secure the debt until all of the Rural Center's
conditions were met. Blumenstein said that when Talon created and maintained 30 new jobs, as
well as met all of the other requirements, the Rural Center would notify the county to forgive the
promissory note. She said Talon would expend its own funds for the facility's renovations with
documentation sent to her for reimbursement. Blumenstein said the county would then apply to
the Rural Center for funding.
MOTION by Commissioner Johnson to approve the Talon Systems Project Ordinance.
VOTING: Ayes — 3; Nays — 0.
Iredell County, North Carolina
Talon Systems
Grant Project Ordinance
Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina:
Section
Funds for this project will be provided by:
Rural Center Building Reuse Grant $ 240,000
Contribution from Business
Section
$ 259,400
The following costs will be paid from this grant project fund:
Talon Systems Building Renovations $ 240,000
Grant Application & Administration 19,400
$ 259,400
Section
3. This Grant Project Fund shall continue until the project is complete.
Section
4. Payments from this Grant Project Fund shall be authorized by the County Manager
or his designee.
This Project Ordinance is effective upon adoption.
6
Request for Approval of Budget Amendment #59 for the Acceptance of a $60,000
Carolina Thread Trail Grant Contingent Upon the Receipt of Local Match Funding from
the Municipalities: Planner Steve Warren said notification had been received that a $60,000
planning grant had been awarded to Iredell County for a Carolina Thread Trail master greenway
plan. He said local municipalities would cooperate with the plan, and they had been asked to
assist with the local grant match. Warren said the planning department budget had funds for the
entire $6,000 local match, and a budget amendment was needed for acceptance of the grant.
County Manager Mashburn said the county would front the entire $6,000 match;
however, Iredell County only owed $1,500 due to the municipalities paying the remaining
$4,500. He said firm commitments were needed from the municipalities regarding the local
match.
Commissioner Johnson asked about Alta Planning & Design, the firm that would assist
with the greenway. He asked if Warren was familiar with the agency's work.
Warren said no, but that Planning Director Ron Smith might know more about the
company's services due to his involvement with the Carolina Thread Trail.
Johnson requested that the staff advise the board if any problems occurred with the
planning and design services.
County Manager Mashburn agreed.
MOTIO by Commissioner Robertson to accept the grant award and to approve Budget
Amendment #59 contingent upon funding participation by the municipalities.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of Budget Amendment #60 for the Acceptance of a $7,076
Help America Vote Act Accessibility Grant: County Manager Joel Mashburn requested
approval to accept $7,075.75 from a Help America Vote Act Accessibility grant. He said the
funds would be used to insure that the One -Stop Voting Sites, as well as some of the other
precincts, were accessible to the handicapped.
OTION by Commissioner Johnson to approve Budget Amendment #60.
VOTING: Ayes — 3; Nays — 0.
To accept the Cardin Thread Trail Grant in the Oanning department.
BA#59
41UM10
BA#60
4/612010
Account #
Current Gongle I Amended
Account #
General Fund
General Fund
104563 438801 563
Carolina Thread Trail Grant
(60,000)
(60,000)
105563 601000 563
Land and Land Inproverrients
(7,076)
60,000
60,000
Request for Approval of Budget Amendment #60 for the Acceptance of a $7,076
Help America Vote Act Accessibility Grant: County Manager Joel Mashburn requested
approval to accept $7,075.75 from a Help America Vote Act Accessibility grant. He said the
funds would be used to insure that the One -Stop Voting Sites, as well as some of the other
precincts, were accessible to the handicapped.
OTION by Commissioner Johnson to approve Budget Amendment #60.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of Budget Amendment #61 to Recognize $52,786 in Additional
Rural Operating Assistance Program (ROAP) Funds for Fiscal Year 10: Transportation
Director Ben Garrison said that when the FY 2009-10 budget was prepared, it was anticipated
7
To appropriate funds in the Rection department fora NAVA Pceessibility grant.
BA#60
4/612010
Account #
Current Change Amended
General Fund
10442543450044251
NAVA, Accessibility
(7,076)
(7,076)
105425 532500 44251
M&RBuildings
2,500
2,500
105425 535000 44251
Departrriertd —Supoies
4,576
4,576
Request for Approval of Budget Amendment #61 to Recognize $52,786 in Additional
Rural Operating Assistance Program (ROAP) Funds for Fiscal Year 10: Transportation
Director Ben Garrison said that when the FY 2009-10 budget was prepared, it was anticipated
7
there would be a 7% decrease in ROAP funding. He said instead, there was actually an increase.
He requested approval of an amendment to recognize $52,786 in additional ROAP funds.
OTIO by Commissioner Johnson to approve Budget Amendment #61 in the amount
of $52,786.
VOTING: Ayes — 3; Nays — 0.
BA#61
4/6/2010
Account #
To appropriate additional ROAP funds in the Transportation budget.
Currert Change Amended
BA#62
General Fund
4/6/2010
374622 434205
ROARED TAP
(113,365)
(11,425)
(124,790)
374622 434206
ROAP/Frrployrnent
(30,030)
(12,922)
(42,952)
374622 434207
ROAP/RGP
(141,224)
(28,439)
(169,663)
375622 510003
Salaries Part Time
160,000
15,000
175,000
375622 510004
Salaries Overtime
35,000
10,000
45,000
375522 512501
FICA
44,675
1,914
46,589
375622 535004
Fuel
157,500
25,872
183,372
Request for Approval of Budget Amendment #62 for the Recognition of
Contingency Administration Funding for the Food & Nutrition Services Program at Social
Services: Social Services Director Don Wall said his agency had been awarded $115,193 in
contingency administration funding for the Food and Nutrition Services Program. He said the
funding was not stimulus money, but it was 100% federal with no county match. Wall said the
funds would be used to purchase Northwoods Compass Document Imaging Software.
OTIO by Commissioner Robertson to approve Budget Amendment #62.
VOTING: Ayes — 3; Nays — 0.
Request for Approval of a Lease Addendum with Homestead Properties for
Properties on North Tradd, Harrill and Short Streets: County Manager Mashburn said that
in the past, various properties had been purchased for future expansion of some departments. He
said a leasing agreement with Homestead Properties had previously been approved, and this
agency then subleased the rental units. Mashburn said the lease had now expired, and an
addendum had been prepared through October 31, 2010 with automatic one-year renewals unless
either party gave a cancellation notice of intent.
OTION by Commissioner Johnson to approve the lease addendum with Homestead
Properties.
VOTING: Ayes — 3; Nays — 0.
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To appropriate Contingency Adninistration Funding for the Food and Nutrition
BA#62
Services program in the DSS departrrent.
4/6/2010
Acx ount #
Current
Change Amended
General Fund
DSS Adnin
104630 450000
Reimbursement
(6,936,150)
(115,193)
(7,051,343)
105630 610000
Depreciable Assets
188,991
115,193
304,184
Request for Approval of a Lease Addendum with Homestead Properties for
Properties on North Tradd, Harrill and Short Streets: County Manager Mashburn said that
in the past, various properties had been purchased for future expansion of some departments. He
said a leasing agreement with Homestead Properties had previously been approved, and this
agency then subleased the rental units. Mashburn said the lease had now expired, and an
addendum had been prepared through October 31, 2010 with automatic one-year renewals unless
either party gave a cancellation notice of intent.
OTION by Commissioner Johnson to approve the lease addendum with Homestead
Properties.
VOTING: Ayes — 3; Nays — 0.
9
Request for Approval of (1) Removal of Occupancy Sensors from the Lighting
Upgrade Bids & to Allow the Staff to Rebid them Using Informal Procedures Allowable by
Federal/State Statutes and (2) to Award a Contract to Ligon in the Amount of $42,071.81 to
Provide the Remainder of the Energy Electrical Supplies Needed to Accomplish the
Lighting Upgrade Project: Purchasing Agent Dean Lail said that on March 8, 2010, three bids
were received for the lighting upgrade project. He said, unfortunately, there were discrepancies
discovered in the bid materials and further clarification was needed. Lail said one component of
the bids was for occupancy sensors and the staff had been "misled by published information"
that showed these were certified as "Buy American" when they were actually certified under
"Buy America." Lail said "Buy American" was the term used in the America Recovery &
Reinvestment Act (ARRA) materials, and not "Buy America" as written in the North American
Free Trade Agreement (NAFTA). He said that since the grant funding was from ARRA, all
products had to be certified under the Buy American classification. (NAFTA allows products to
be made in other countries by a company owned in the United States, while ARRA specifications
require that products be made in the United States.) Lail said that due to the discrepancy, the
occupancy sensors bids could not be awarded. In regards to the other supplies, he said the low
bidder (Rexel @ $41,461.09) could not provide enough information to substantiate that these
materials would be ARRA compliant. He said the next lowest bidder (Ligon @ $42,071.81) had
sufficient supporting documentation to insure the supplies were compliant. Lail suggested that
the board drop the uncertified product (occupancy sensors) from the bid and to award the
products known to be certified. He said a new bid could be developed for the sensors.
MOTION by Commissioner Johnson to accept the staffs recommendation in order for
the lighting upgrade project to move forward.
VOTING: Ayes — 3; Nays — 0.
The recommendation is as follows:
That the occupancy sensors be dropped from the contract and for the award to be
made to the bidder providing the lowest compliant bid for all remaining items.
Taking all information into consideration, lowest compliant bidder then becomes
Ligon, with a bid of $42,071.81.
2. That the occupancy sensors be re -bid using the informal bid procedures and
awarded by staff.
A listing of the bids is as follows:
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Request for Approval of a National County Government Month Proclamation:
Public Health Education Specialist Katherine Land, who is also serving as this year's Chairman
of the County Government Month Committee, said during the month of April, focus would be
placed on the departments that helped to make the county healthy.
MOTION by Commissioner Robertson to adopt the Healthy Counties Proclamation as a
part of County Government Month.
VOTING: Ayes — 3; Nays — 0.
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National County Government Month
April 2010
"Healthy Counties"
Whereas, the nation's 3,068 counties provide a variety of essential public services to communities serving
300 million Americans; and
Whereas, Iredell County and all counties take seriously their responsibility to protect and enhance the
health, welfare and safety of its residents in sensible and cost-effective ways; and
Whereas, county governments are integral to America's healthcare system and are unique in their
responsibility to both finance and deliver health services through public hospitals and clinics, local health
departments, long-term care facilities, mental health services and substance abuse treatment, and coverage programs
for the uninsured; and
Whereas, as employers, counties provide health insurance benefits to nearly three million county
employees and their retirees nationwide; and
Whereas, the National Association of Counties is the only national organization that represents county
governments in the United States; and
Whereas, since 1991 the National Association of Counties has encouraged counties across the country to
actively promote county government programs and services to raise public awareness and understanding about the
roles and responsibilities of the nation's counties to meet the needs of the community; and
Whereas, the National Association of Counties and Iredell County are working together to Restore the
Partnership among all levels of government to better serve American communities.
NOW,' THEREFORE, BE IT RESOLVED THAT the Iredell County Board of Commissioners hereby
proclaims April 2010 as National County Government Month and encourages all Iredell County officials,
employees, schools and residents to participate in county government month activities.
Request for Adoption of a Proclamation Declaring April 2010 as Child Abuse
Prevention Month: County Manager Mashburn said traditionally a proclamation was adopted
each year to recognize the problem of child abuse.
MOTION by Commissioner Robertson to adopt the Child Abuse Prevention Month
Proclamation.
VOTING: Ayes — 3; Nays -0.
Child Abuse Prevention Month
April 2010
WHEREAS, child abuse is a community problem and finding solutions depends upon involvement among
people throughout the community; and
WHEREAS, approximately five million children are reported as abused and neglected in this country each
year; and
WHEREAS, over 120,000 North Carolina children were reported as abused and neglected last year; and
WHEREAS, over 1,800 reports of child abuse and neglect were received in Iredell County during the past
year; and
WHEREAS, 33 children are known to have been victims of child abuse or neglect homicide in North
Carolina during the year 2008; and
WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the
entire community; and
WHEREAS, effective child abuse prevention programs succeed because of partnerships created among
social agencies, schools, religious and civic organizations, law enforcement agencies, and the business community;
and
WHEREAS, all citizens should become more aware of the negative effects of child abuse and its
prevention within the community.
NOW, THEREFORE, the Iredell County Board of Commissioners hereby proclaims April 2010 as
"Child Abuse Prevention Month" and calls upon all citizens, community agencies, religious organizations,
medical facilities, and businesses to increase their participation in an effort to prevent child abuse and thereby
strengthen our community.
Announcement of an Invitation to Attend a Welcome Home Ceremony on Sunday,
April 11, 2010 in Raleigh, NC to Honor the 30`h Heavy Brigade Combat Team, North
Carolina Army National Guard: County Manager Mashburn said a ceremony would be
held on Sunday April 11 to recognize a National Guard unit's second tour of duty in Iraq. He
said the ceremony, in the past, had been impressive, and any commissioners interested should
attend.
Vice Chairman Norman said the commissioners could inform the clerk if they desired to
attend.
Request for Approval of the February 26 & 27, 2010 Winter Planning Session
Minutes and the March 16, 2010 Minutes: MOTION by Commissioner Johnson to approve
the minutes as presented.
VOTING: Ayes — 3; Nays — 0.
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
Recreation Advisory Board (1 announcement)
Nursing Home Advisory Board (2 announcements)
Adult Care Home Community Advisory Committee (3 announcements)
APPOINTMENTS TO BOARDS & COMMISSIONS
Recreation Advisory Board (I appointment): Commissioner Robertson nominated
Marc Heiland.
MOTION by Vice Chairman Norman to appoint Heiland by acclamation.
VOTING: Ayes — 3; Nays — 0.
Historic Properties Commission (6 appointments): Commissioner Johnson
nominated Lewis Alexander, Stan Clardy and Gene White.
MOTION by Vice Chairman Norman to appoint Alexander, Clardy, and White by
acclamation.
VOTING: Ayes — 3; Nays — 0.
(The remaining three appointments will be placed on the reminder sheet.)
Juvenile Crime Prevention Council: Commissioner Robertson nominated Lynda Ford
for the Juvenile Crime Prevention Council.
MOTION by Vice Chairman Norman to appoint Ford by acclamation.
VOTING: Ayes — 3; Nays — 0.
COUNTY MANAGER'S REPORT: A written activity report was distributed. In addition,
County Manager Mashburn requested Human Resources Director Cynthia Eades to provide an update on
the upcoming employee/retiree appreciation ceremony.
Eades said a breakfast would be held on Friday, April 30 at 8:00 A.M., at the Agricultural
Resource Center. She invited the commissioners to the event that would recognize employees receiving
years of service recognition.
ADJOURNMENT: MOTION by Commissioner Robertson to adjourn the meeting at 8:05 p.m.
(Next meeting: Tuesday, April 20, 2010 at 7:00 P.M., in the Iredell County Government Center, 200
South Center Street, Statesville, NC)
VOTING: Ayes — 3; Nay — 0.
Approval:
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Clerk to the Board