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HomeMy WebLinkAboutAugust 17 2010 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES AUGUST 17, 2010 The Iredell County Board of Commissioners met in Regular Session on Tuesday, August 17, 2010, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Vice Chairman Steve Johnson Scott Keadle Frank Mitchell Ken Robertson Absent: Chairman Marvin Norman due to illness. Staff present: County Manager Joel Mashburn, County Attorney Bill Pope, Deputy County Manager Tracy Jackson, Finance Director Susan Blumenstein, Transportation Director Ben Garrison, Library Director Steve Messick, Health Director Donna Campbell, Social Services Director Don Wall, Code Enforcement Director Lynn Niblock, and Clerk to the Board Jean Moore. CALL TO ORDER by Vice Chairman Johnson INVOCATION by Commissioner Robertson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF THE AGENDA: MOTION by Commissioner Robertson to approve the agenda with the following adjustment. Addition: Appointment Before the Board for the Wayside Volunteer Fire Department VOTING: Ayes — 4; Nays — 0. APPOINTMENT BEFORE THE BOARD Request from Wayside Volunteer Fire Department: Wayside VFD Chief Tim Warren requested $150,000 to purchase 12.60 acres of land off of Bethesda Road. He said the property would be used to construct a new main fire station due to space limitations within the current facility and not enough land for expansion. Commissioner Robertson asked how long the firemen would be able to remain in the current building. Warren said that due to the last insurance rating, a new fire engine has been ordered with arrival in October 2010. He said the department would be "maxed out" of space at that time. Warren said the department achieved a better insurance rating which had resulted in an insurance savings of approximately $1.5 million in a 12 -month period for the homeowners. Commissioner Johnson asked if the substation would be operated when the new station was built. Warren said yes, due to the substation providing service to the back area of the five - mile district. He said part of the area would have a 10 rating, but the substation would help to obtain a 6 rating in some areas. Commissioner Johnson asked if sections of the district would be without a rating. Warren said there were some pockets that went from a 10 to a 9 rating. He said the only way to cover the area better would be to build two more substations, and this wasn't economical at this time. MOTION by Commissioner Mitchell to approve Wayside's request for $150,000 to purchase the property. VOTING: Ayes — 4; Nays — 0. PUBLIC HEARING Vice Chairman Johnson declared the meeting to be in a public hearing. Consideration of the FY 11 North Carolina Department of Transportation's Rural Operating Assistance Program (ROAP) Application Along with Authorization for the Chairman & County Manager to Sign a Certification Statement: Transportation Director Ben Garrison said the purpose of the hearing was to allow citizens to provide input into the ROAP grant application. He said the program was designed to serve the elderly, disabled, low income, and the general public. Garrison said the grant match would be derived from passenger fares. He said the funding was broken down as follows: Formula Elderly and Disabled: $79,082; Supplemental Elderly & Disabled: $45,585 Formula Employment: $25,432; Supplemental Employment: $31,896 Formula Rural General Public: $88,833; Supplemental Rural General Public: $78,706 Total Allocation: $349,534 No one else desired to speak, and Vice Chairman Johnson adjourned the hearing. OTIO by Commissioner Robertson to allow the ROAP application to be submitted after the Vice Chairman of the board and the County Manager signed the Certification Statement acknowledging the intended use and requirements for receiving the funds. VOTING: Ayes — 4; Nays — 0. ADMINISTRATIVE MATTERS Request for Approval of the June & July 2010 Refunds & Releases: County Manager Joel Mashburn said the Tax Department had submitted the June and July refunds/releases for approval. He said JPS Composite Corporation, the company now using buildings and textile equipment formerly used by Clark Schwebel, Inc., was using a different depreciation schedule, and this accounted for much of the refunds. MOTION by Commissioner Keadle to approve the June and July refunds and releases. VOTING: Ayes — 4; Nays — 0. Releases for the month of June 2010 Monthly Total $13,326.83 Breakdown of Releases: County $8,899.07 Solid Waste Fees $0.00 E. Alex. Co. Fire #1 $0.42 Shepherd's Fire #2 $33.19 Mt. Mourne Fire #3 $3.25 All County Fire #4 $768.25 B&F Fire #5 $38.62 Statesville City $523.12 Statesville Downtown $0.00 Mooresville Town $2,481.30 Mooresville Downtown $0.00 Mooresville School $455.15 Love Valley $0.00 Harmony $0.00 Troutman $124.46 Davidson $0.00 2 Refunds for the month of June 2010 Monthly Total $503.95 Breakdown of Refunds: County $78.78 Solid Waste Fees $0.00 E. Alex. Co. Fire #1 $0.00 Shepherd's Fire #2 $0.00 Mt. Mourne Fire #3 $0.00 All County Fire #4 $0.00 B&F Fire #5 $0.00 Statesville City $19.24 Statesville Downtown $0.00 Mooresville Town $338.03 Mooresville Downtown $0.00 Mooresville School $67.90 Love Valley $0.00 Harmony $0.00 Troutman $0.00 Davidson $0.00 Releases for the month of July 2010 Monthly Total $13,146.48 Breakdown of Releases: County $7,523.95 Solid Waste Fees $116.00 E. Alex. Co. Fire #1 $1.59 Shepherd's Fire #2 $31.50 Mt. Mourne Fire #3 $80.62 All County Fire #4 $303.39 B&F Fire #5 $39.28 Statesville City $501.56 Statesville Downtown $0.00 Mooresville Town $3,823.50 Mooresville Downtown $5.22 Mooresville School $633.29 Love Valley $0.00 Harmony $1.59 Troutman $84.99 Davidson $0.00 Refunds for the month of July 2010 Monthly Total $44,818.9 Breakdown of Refunds: County $24,157.18 Solid Waste Fees $0.00 E. Alex. Co. Fire #1 $0.00 Shepherd's Fire #2 $0.00 Mt. Mourne Fire #3 $0.00 All County Fire #4 $496.12 B&F Fire #5 $0.00 Statesville City $17,126.55 Statesville Downtown $0.00 Mooresville Town $2,457.69 Mooresville Downtown $0.00 Mooresville School $581.25 Love Valley $0.00 Harmony $0.00 Troutman $0.00 Davidson $0.00 3 Request from the Library for Approval of Budget Amendment # 4 for an FY 2010- 11 Library Services & Technology Act EZ Basic Equipment Grant: Library Director Steve Messick requested approval of a $10,400.00 budget amendment to recognize grant funds. He said the money would be used to purchase twenty computers for the children's division. Messick said a $2,600 match was required, but this amount had been included in the FY 10-11 budget. Commissioner Robertson noted that on Mr. Messick's agenda memo, it was stated that only three of the original 20 computers were operating. He asked if a different type of computer would be purchased. Messick said the computers were for the children's area, and none had been purchased since 2005. He said several computers had given problems, and in North Carolina there was a lawsuit involving Dell, the company that manufactured the machines. Commissioner Mitchell asked if a bid process would be used for the computer purchases. Messick said they would be bought under the state contract. MOTTO by Commissioner Robertson to approve Budget Amendment #4. VOTING: Ayes — 4; Nays — 0. Budget Amendment Fiscal Year 2D10-11 To approlxiate a LSTA Basic Equipment Grant in the Library department for Mwerdy oc rp ters in the Youth Services Aea BA#4 8/17/2010 Accowt # Current amnge Amended Gereral Fund 104650 4561.20 LSTA Grant - (10,400) (10,400) 105652 5355.00 rtnertal &Wies 65,235 10,400 75,635 Request from the Health Department for Approval of Budget Amendment # 5 to use Medicaid Max Funds to Purchase a Dental Paper Billing Module as well as to Pay for First Year Annual Maintenance and Support Costs: Health Director Donna Campbell requested approval of a budget amendment to use Medicaid Max funds (no county funds) to purchase a dental billing module for the patient accounting software. She said the module would aid in invoicing third party insurance companies for dental patients. (The one-time licensing and implementation costs are $9,915.00, and the first year annual maintenance and support costs will be $1,985.) OTION by Commissioner Mitchell to approve the budget amendment. VOTING: Ayes — 4; Nays — 0. 4 To allocate Fund Balance -Reserved for Medicaid Max revenues and expenditures to City BA#5 Purpose: purchase Dental Paper Billing Module ll- ICHD BA# 0812 EXISTING AMENDED REVENUE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET Dental Medicaid 104590 444002 4111 Max $0.00 $11,900.00 -$11,900.00 EXISTING AMENDED EXPENSE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET Contracted 105590 537514 41431 Services -Software $0.00 $1,985.00 $1,985.00 Dep Assets - 105590 610150 41431 Computer $0.00 $9,915.00 $9,915.00 4 Request from the Health Department for Approval of Budget Amendment #6 to Accept $700 from the North Carolina Regional Heart Disease and Stroke Prevention Program: Health Director Donna Campbell said a program had been designed to educate the public on the prevention of strokes, and $700 was available to offset expenses. In addition, she said the NC Regional Heart Disease and Stroke Prevention Program would supply DVDs costing $350 plus the agency would pay $1,670 to advertise on two billboards. MOTION by Commissioner Mitchell to approve Budget Amendment #6. VOTING: Ayes — 4; Nays — 0. To allocate revenues and expenditures for Descriptions Heart Disease & Stroke Prevention 90465 Cty BA#6 Purpose: Program $18.00 ICHD Admin fee 2+ injections (0-7 w/NP) BA# 11-0812B Admin fee nasal/oral w/o injection (0-7 EXISTING w/NP) AMENDED REVENUE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET Heart Disease and Stroke 10493503 442511 5528 Prevention $0.00 -$700.00 $700.00 EXISTING AMENDED EXPENSE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET Community 10935030 548000 5528 Awareness $0.00 $700.00 $700.00 Request from the Health Department for the Addition of CPT Code 90744 for Usage when a Hepatitis B Vaccine is Provided to Patients less than 19 years of Age at a Cost of $30 along with a Notification that Medicaid now allows Administration Fee Billings when Immunizations are Provided during Child Health: Health Director Donna Campbell said Medicaid now allowed an administration fee to be charged when immunizations were given during child health visits. She said specific codes had to be used, and the department decided to use the same administration fee codes that were previously approved. These were: CPT Code Descriptions Fee 90465 Admin fee 1 injection only (0-7 w/NP) $18.00 90466 Admin fee 2+ injections (0-7 w/NP) $10.00 Admin fee nasal/oral w/o injection (0-7 90467 w/NP) $15.00 90468 Admin fee nasal/oral injection (0-7 w/NP) $10.00 Mrs. Campbell said in addition, that in a review of the fee schedule it was discovered that the code and fee for Hepatitis B vaccines for patients under the age of 19 had not been approved. She requested approval of the following CPT code and fee. CPT Code Descriptions Fee 90744 Hepatitis B vaccine < 19 $30.00 OTIO by Commissioner Mitchell to approve the Hepatitis B code and fee for patients under 19. VOTING: Ayes — 4; Nays — 0. Commissioner Robertson asked Mrs. Campbell to share any forthcoming information pertaining to state and federal budget shortfalls. Mrs. Campbell said she would keep the board informed. She mentioned that information had been received indicating that Medicaid fees might possibly be reduced by 1.3%. 5 Request for Approval of Budget Amendment #7 for the Appropriation of Additional Family Violence Prevention Services Act Funds ($3,148): Social Services Director Don Wall requested approval of a budget amendment to recognize $3,148 in family violence prevention funds. OTION by Commissioner Keadle to approve Budget Amendment #7. VOTING: Ayes — 4; Nays — 0. Request for Approval to Add more County Facilities to the $240,000 Lighting Upfit Grant Project Ordinance: Code Enforcement Director Lynn Niblock requested that the board add additional buildings to the lighting upgrade project. He said approximately $26,000 remained out of the $240,000 allocation, and the project ordinance would need to be amended to reflect the additional buildings to receive the upgrades. Niblock said no county funds would be used. Commissioner Robertson asked, as a federal taxpayer, if the county's electric costs had decreased and money was being saved. He said this was the intent of the grant funds. Niblock said the project was just now to the point where the energy savings could be tracked. Robertson asked if the federal grant (Americans Recovery & Reinvestment Act) required for the staff to analyze the project's end result. Niblock said grant recipients were supposed to show some savings; however, he wasn't aware of a certain percentage. He said within three months there should be enough data to formulate the savings. County Manager Mashburn said the stimulus funds also allowed the county to retain some employees who otherwise would have been laid off. OTION by Commissioner Robertson to amend the grant ordinance to add the additional buildings. VOTING: Ayes — 4; Nays — 0. Department of Energy - lighting Upfit Grant Amended Grant Project Ordinance Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Funds for this project will be Section 1. provided by: Department of Energy Grant The following costs will be paid from this grant project Section 2. fund: Original Change Amended $ 240,000 - 240,000 $ 240,000 - 240,000 Government Center - Statesville $ 40,765 29,765 6 To appropriate additional Family Vdence Prevention Services Ad funds in the DSS Department. BA#7 8/17/2010 Account # current Change Amended General Fund 104630 4500.25 Domestic Vidence Funds (18,830) (3,148) 21,978 105630 5546.25 DomesticVidence 18,830 3,148 21,978 Request for Approval to Add more County Facilities to the $240,000 Lighting Upfit Grant Project Ordinance: Code Enforcement Director Lynn Niblock requested that the board add additional buildings to the lighting upgrade project. He said approximately $26,000 remained out of the $240,000 allocation, and the project ordinance would need to be amended to reflect the additional buildings to receive the upgrades. Niblock said no county funds would be used. Commissioner Robertson asked, as a federal taxpayer, if the county's electric costs had decreased and money was being saved. He said this was the intent of the grant funds. Niblock said the project was just now to the point where the energy savings could be tracked. Robertson asked if the federal grant (Americans Recovery & Reinvestment Act) required for the staff to analyze the project's end result. Niblock said grant recipients were supposed to show some savings; however, he wasn't aware of a certain percentage. He said within three months there should be enough data to formulate the savings. County Manager Mashburn said the stimulus funds also allowed the county to retain some employees who otherwise would have been laid off. OTION by Commissioner Robertson to amend the grant ordinance to add the additional buildings. VOTING: Ayes — 4; Nays — 0. Department of Energy - lighting Upfit Grant Amended Grant Project Ordinance Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Funds for this project will be Section 1. provided by: Department of Energy Grant The following costs will be paid from this grant project Section 2. fund: Original Change Amended $ 240,000 - 240,000 $ 240,000 - 240,000 Government Center - Statesville $ 40,765 29,765 6 Labor 23,395 Lighting Materials & Supplies 16,280 (11,000) Contracted Services 1,090 Government Center - Annex 5,315 Labor 3,025 Lighting Materials & Supplies 2,155 2,445 Contracted Services 135 Facility Services 8,765 Labor 5,495 Lighting Materials & Supplies 3,000 (2,600) Contracted Services 270 Government Center - South 25,885 Labor 5,940 Lighting Materials & Supplies 19,945 (14,460) Contracted Services - Hall of Justice 54,810 Labor 31,660 Lighting Materials & Supplies 21,630 Contracted Services 1,520 Drug Enforcement Office Labor 6,005 10,825 Lighting Materials & Supplies 4,545 Contracted Services 275 Crime Lab 6,610 Labor 4,140 Lighting Materials & Supplies 2,270 Contracted Services 200 EMS -Mooresville 11,390 Labor 6,755 Lighting Materials & Supplies 4,315 Contracted Services 320 Building Standards Center 5,300 Labor 1,480 Lighting Materials & Supplies 3,820 Contracted Services - Human Services Building 70,335 Labor 40,605 Lighting Materials & Supplies 27,685 Contracted Services 2,045 Original Change Other Projects Labor 14,095 Lighting Materials & Supplies 10,250 Contracted Services 1,270 $ 240,000 Section 3. This Grant Project Fund shall continue until the project is complete. Section 4. The County Manager is authorized to transfer funds between line items. Section 5. Payments from this Grant Project Fund shall be authorized by the County Manager or his designee. This Project Ordinance is effective upon adoption. 7 7,760 6,165 11,425 54,810 10,825 6,610 11,390 5,300 70,335 Amended 14,095 10,250 1,270 240,000 Detail of Other Projects Board of Elections Labor 2,650 Lighting Materials & Supplies 1,930 Contracted Services 250 Facility Services - For PCU Labor 150 Lighting Materials & Supplies 110 Contracted Services 20 Tax Admin & Land Records Building 4,575 Labor 1,445 Lighting Materials & Supplies 1,045 Public Library - Harmony Labor 690 Lighting Materials & Supplies 505 Contracted Services 70 EMS Base - Harmony Labor 525 Lighting Materials & Supplies 380 Contracted Services 40 Courts - Adult Probation Labor 835 Lighting Materials & Supplies 610 Contracted Services 70 Courts - Community Service Building - 227 Harrill Street 135 Labor 405 Lighting Materials & Supplies 295 Contracted Services 50 -110 Stockton Probation & Parole Street Labor 1,135 Lighting Materials & Supplies 825 Contracted Services 115 Sheriff Special Unit - 228 North Tradd St. Labor 425 Lighting Materials & Supplies 310 Sheriff - Offices - 230 N. Tradd Street Labor 4,575 Lighting Materials & Supplies 3,325 Contracted Services 575 Solid Waste - 257 Watermelon Road Labor 190 Lighting Materials & Supplies 140 Contracted Services 20 Solid Waste - 128 McLeod Rd - Mooresville Labor 760 Lighting Materials & Supplies 555 Contracted Services 55 Solid Waste - Highway 115 North Labor 175 Lighting Materials & Supplies 125 Contracted Services - Solid Waste - 866 W. Memorial Highway Labor 135 Lighting Materials & Supplies 95 Contracted Services 5 25,615 Request for Approval of an Agreement with Sprint Solutions for a Cellular Phone Amplifier at the Troutman EMS Substation: Deputy County Manager Tracy Jackson said a cell phone amplifier at the EMS substation in Troutman would improve EMS telephone communications. He said Sprint could provide the equipment, but there would be a requirement for the county to maintain a minimum of 50 devices for 24 months with a minimum monthly service average of $35 a month. He said the purchasing agent had reported that there 9 were 305 Nextel or Sprint devices so all of the requirements would be met. Jackson said there would be no other costs. Commissioner Johnson asked if the amplifier would assist with the dead spots in the river area. Jackson said it would aid the people in/around the substation. He said it would also benefit the Troutman firemen who used the building. Commissioner Mitchell asked if the amplifier would aid citizens with Sprint phones. Jackson said it was basically for the substation, and the signal would be boosted to move on to the next cell tower -- it was more like a repeater. MOTION by Commissioner Mitchell to approve the Sprint cell phone amplifier agreement. VOTING: Ayes — 4; Nays — 0. Request for Approval of a Contract with Bob Barton for an Outdoor Food Vending Stand at the Iredell County Government Center -South, 610 East Center Street, Mooresville, NC: Deputy County Manager Jackson said Mr. Bob Barton desired to operate a food stand at the Government Center -South and an agreement had been drafted similar to the one used for the Hall of Justice. Jackson said a discussion had occurred with Mr. Barton about the appearance of the cart used at the Hall of Justice as well as the signage, and he (Barton) was trying to be compliant. County Manager Mashburn said instructions would be given to Mr. Barton to make the Statesville cart more presentable before one could be opened for business in Mooresville. MOTION by Commissioner Mitchell to approve the Mooresville vending stand contract contingent upon Mr. Barton remedying some issues at his current location in Statesville. VOTING: Ayes — 4; Nays - 0. Request for Approval of August 3, 2010 Minutes: MOTION by Commissioner Keadle to approve the minutes. VOTNG: Ayes — 4; Nays — 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Animal Grievance Committee (1 announcement) APPOINTMENTS TO BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (1 appointment): Commissioner Keadle nominated Johnny Elliott. OTIO by Commissioner Johnson to close the nominations and appoint Elliott by acclamation. VOTING: Ayes — 4; Nays — 0. Nursing Home Advisory Committee (2 appointments): Commissioner Robertson nominated Linda Piraino. MOTION by Commissioner Johnson to close the nominations and appoint Piraino by acclamation. VOTING: Ayes — 4; Nays — 0. 9 Troutman Planning & Zoning Board (ETJ) (I appointment): Commissioner Keadle nominated Tommy Moore. OTION by Commissioner Johnson to close the nominations and appoint Moore by acclamation. VOTING: Ayes — 4; Nays — 0. Iredell Advocacy Academy for Substance Abuse Awareness & Recovery (1 appointment): Commissioner Johnson said there was one individual who expressed an interest in the Advocacy Academy, and more information about the candidate would be available at the next meeting. OTION by Commissioner Keadle to postpone the appointment until the September 7, 2010 meeting. VOTING: Ayes — 4; Nays — 0. REMINDER LIST FOR APPOINTMENTS Region F Aging Advisory Committee (1 regular appointment & 1 alternate appointment): Commissioner Robertson nominated Barbara Barrier for the regular member appointment and Carolyn Jordan as the alternate. MOTTO by Commissioner Johnson to close the nominations and to appoint Barrier and Jordan by acclamation. VOTING: Ayes — 4; Nays — 0. PUBLIC COMMENT PERIOD Kimberly Clarke, with Avalon Farms, said her agency had not received any response to a request for grant assistance this past June. Additionally, she said a Juvenile Crime Prevention grant approved earlier this year had been rescinded by the state due to a conflict of interest. Clarke said she was the founder and director of the agency along with being a board member. She mentioned that Avalon was a tax-exempt agency; however, there appeared to be an issue with unpaid property taxes. Clarke said the county's tax department had decided that Avalon was not tax exempt for 2006, 2007, 2008, and 2009. She said something would be presented to the commissioners pertaining to the tax exemption, but it would not be through her. Clarke said Avalon worked with disabled and special needs children with a mission to not charge them due to being supported by local, state and federal governments as well as private sponsors. She said the juvenile crime prevention council also had an issue with Avalon's property being up for sale. Clarke said it had been up for sale the past two years with an asking price of $2.3 million. She said once sold, the agency would relocate to another site in Iredell County. Gerald Snow, owner of Targeted Case Management Services, said he provided assistance to children with disabilities. He said children "were being shipped out of the county for services with the exception of New River." Snow said that if children "got out of control they were placed in group homes and other locations." He said seven of his clients were receiving services at Avalon, and Clarke provided a good service with the animal therapy. Snow said he paid for the children's treatment because he believed in the farm. He said Clarke was trying to be approved as a Medicaid provider (CAP program license). CLOSED SESSION: MOTION by Vice Chairman Johnson to enter into Closed Session at 7:50 P.M. pursuant to G.S. 143.318.11 (a) (3) - Attorney -Client and G. S. 143.318.11 (a) (4) Economic Development. VOTING: Ayes — 4; Nays — 0. 10 (Return to Open Session at 8:33 p.m.) Amendment to the 2005 Incentive Agreement for PGI Nonwovens: MOTIO by Commissioner Mitchell to agree to a PGI Nonwovens economic development incentive agreement amendment by allowing the company's investment amount to be lowered from $40 million to $32.7 million and to allow the county's administration department to work out an incentives payment plan that stayed within the present county budget and was agreeable to the company. VOTING: Ayes -4; Nays -0. NOTE: This change amends the agreed upon investment/incentive amount approved on March 15, 2005. (The original motion, unanimously approved, was worded as follows: to grant an economic incentive to PGI Nonwovens, of an amount up to $835,200 (over a six-year period), based on a $40 million investment.) ADJOURNMENT: MOTION by Commissioner Keadle at 8:35 p.m. to adjourn the meeting. (Next meeting: Tuesday, September 7, 2010, at 7:00 P.M., in the Iredell County Government Center, 200 South Center Street, Statesville, NC.) VOTING: Ayes — 4; Nays — 0. Approval: 11 Clerk to the Board