HomeMy WebLinkAboutNovember_15_2011_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
NOVEMBER 15, 2011
The Iredell County Board of Commissioners met on Tuesday, November 15, 2011, at
7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting Room), 200
South Center Street, Statesville, NC.
Board Members Present
Chairman Steve Johnson
Vice Chairman Marvin Norman
Frank Mitchell
Ken Robertson
Absent: Renee Griffith (recuperating from surgery)
Staff present: County Manager Ron Smith, County Attorney Bill Pope, ICATS Director
Ben Garrison, Planning/Development/Transportation Director Joey Raczkowski, Finance
Director Susan Blumenstein, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Johnson
INVOCATION by Chairman Johnson
PLEDGE OF ALLEGIANCE
ADJUSTMENTS OF THE AGENDA
approve the agenda as presented.
VOTING: Ayes — 4; Nays — 0.
MOTION by Commissioner Norman to
Presentation from Representatives of the North Carolina Department of
Transportation (NCDOT) in Regards to the Proposed Iredell County 2011-2012 Secondary
Road Construction Program: NCDOT District Engineer Patrick Norman along with
Assistant District Engineer Steve Bridges attended the meeting to present the 2011-12 Secondary
Road Construction Program. Mr. Norman said the total Iredell County allocation from the state
would be $1,925,987.65. He then summarized the program as follows:
North Qarollna Uapartrnant of Transpor[ation
Sacontlary Roatla Cona[runTion Program
o-aaau cnnnty
FY 2011-20"12 County AlloOation
Highway Fund (G.S. 136-44.6) $ i 099.838.32
Trust Fund (G.S. 136-182) $ 826 149.33
Total $ 1.925.987.65
1_ PaVing Unpaved Roads Programmed Paving Goal: 11.40 Miles
A. Rural Paving Priority
Priority Length
NY T..4e.G $R No. (Miles) Road Name and Oescriotion Est. Cost
or ort -goo v e�a� wn rtvaaa .no�i.,�w.v
From SR -9598 to Alexander County Lma
Total Miles 1.40_ Subtotal $ 1.300 000 OO
Rural Paving. AI[amatas
Prl o rity Length
Number SR No. (Mil-.) Roatl Nama antl t)ascnotlon E.t Cost
11h. till, e-ent that any r adsist Pr rity Lt.t have to he placed ... the °`Hold Lis P' due to
a ilahle Right or Way or Euviroamcutal Rev[cw. o - it edaitio.. al Funding hl, .ales
ailablc. rands will he applied to till, roads listed lu ftrloelly order ell the It". -al Vseing
Altaefu tes list.
B. Sub"h,ja on Paving Priority
No Remaining Routes on t"o Sub"Msion Paving Priority List
C. Various S of Stpbil1=sitjQp Sacondsry Malntancg.Un awed Routes: G.S. 136-182
Subtotal $ 101.149.33
If. General Secondary Road Improvements (Funded By G.S. 136-44.5b)
A. Paved Road Improvements
SR No. Project Description Est. Cost
SR 2474 Full Depth Reclamation and Resurfacing from $150,000
(Keaton Road) SR 2305 (Barry Oak Road) to Dead End
SR 2752 Full Depth Reclamation and Resurfacing from $150,000.
Mnodfieid Drivel t SR 1338 (Wallace Snrinos Road) to Dead End
Subtotal $ 300.000.00
C. Various Spot Stabilization Secondary Maintenance Paved Routes: (G.S. 136-44.5b)
III. Trust Fund Safety Improvements (GS 136-182)
No Projects
IV. Funds reserved for surveying, right of way acquisition,
acquisition, road additions, contingencies, overdrafts,
and paving entrances to certified fire departments,
rescue squads, etc. (G.S. 136.44.5c)
Subtotal $ 150.000.00
Subtotal $ 74.838.32
GRAND TOTAL $ 1 925 987.65
Chairman Johnson expressed appreciation for repair work that had occurred near a
railroad overpass east of 21 on Highway 70.
Commissioner Robertson asked about paving less traveled rural roads when there were
roadways needing repairs with a higher traffic count.
Norman said every year there was an allocation from the state legislature that was
designated specifically for unpaved routes. He said a monetary allotment had to be spent for
this type of roadwork, and about 60 miles of unpaved roads remained. Norman said the
allocation was about one half of what it had been in previous years due to a higher emphasis
going to bridge replacement and stabilization projects across the state and nation.
Commissioner Mitchell asked about the priority list for the paving priorities.
Norman said the top ten were frozen (F). He said the roads were rated every four years,
and 2013 would be the next rating year.
Commissioner Mitchell said a citizen had telephoned about Barkley Road being in poor
condition. He asked if the city or state would make the repairs.
Norman said Barkley Road would fall under the state's jurisdiction. He said there was a
resurfacing allocation provided each year, and East Broad Street was currently being repaired.
Norman said his office would review the situation on Barkley Road.
Commissioner Mitchell said the rural roads looked much better than a few years ago,
especially the mowing and litter cleanup.
OTION by Commissioner Mitchell to accept the secondary roads program as
presented.
VOTING: Ayes — 4; Nays — 0.
Presentation by Iredell Soil & Water Conservation District Board of Supervisors
Chairman Jimmy Gray in Regards to the Updated Soil Survey: Soil & Water Board of
Supervisors Chairman Jimmy Gray said ten years ago the board of commissioners authorized a
new soil survey to replace one that was 50 years old. He said the survey included maps and
citizens could locate properties to determine a property's assets and limitations. Gray said 500
paper copies, plus some CDs were created, and they would be distributed to the commissioners,
the local libraries, and to any other agency that could use them.
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survey.
Chairman Johnson thanked Mr. Gray for the work done on behalf of completing the soil
ADMINISTRATIVE MATTERS
Request for Changes to the Twin Oaks Golf Course Lease: Finance Director Susan
Blumenstein said that in 2008, Miller Management Associates helped to locate candidates to
operate the golf course situated on county -owned land. She said using a request for proposals
method, Twin Oaks Golf was chosen to operate the golfing business. Blumenstein said the lease
arrangement had worked well, and the county had saved money by not having to maintain the
127 -acre tract. She said Patty Keath was the President of the Golf Club, and as the lessee,
monthly rental payments, as well as the annual three percent of gross annual revenue receipts,
had been made in a timely manner. Blumenstein said Keath now desired to make improvements
at the club to increase revenues which could in the long tern benefit the business as well as the
county. Blumenstein said that after a discussion with Ms. Keath, an arrangement was worked
out to provide additional golf club cash flow along with removing the 90 -day termination clause.
She mentioned that it would be difficult to borrow money or seek investors with the 90 -day
clause. Blumenstein then briefed the board on proposed lease changes as follows:
Tenn: The existing lease is for the period December 31, 2008 through December 31, 2017.
Recommend termination of the existing lease on November 30, 2011 and to execute a new
lease beginning December I, 2011 continuing until November 30, 2020.
Rent: The existing lease requires monthly rental payments of $2,000 plus 3% of the gross annual
revenue due within twenty days after the final accounting for the prior year but not later than
March 31".
Recommend monthly rental payments of $2,000, with a one-time waiver for the months
December, 2011 and January — May, 2072, plus 3% of the gross annual revenue due within
twenty days after the final accounting for the prior calendar year but not later than March
31". In addition, monthly rental payments will be increased 4% December 1, 2012 with
additional 4% increase each subsequent year through December 1, 2019.
Termination: The existing lease may be terminated by either party without cause upon 90 -days notice.
Recommend termination by either party without cause with one-year notice by Twin Oaks Golf
Course LLC and four year's notice by Iredell County.
Commissioner Robertson said the arrangement would be revenue neutral to the county
over a period of time.
Blumenstein said this was correct.
Chairman Johnson said a citizen had telephoned about the lease arrangement, and it was
discovered there was a potential for additional capital investments. He said Ms. Keath was
apprised of the phone call, and it was learned there had been some preliminary discussions
regarding the matter.
OTION by Chairman Johnson to postpone any action for 90 days to allow Ms. Keath
to (1) meet with the investors to discuss their expectations (2) to determine what it would take to
feel comfortable in proceeding forward and (3) the chairman of the board of commissioners
would not discuss the lease terms with anyone else until Ms. Keath and the investors had
formulated a proposal.
VOTING: Ayes — 4; Nays — 0.
Chairman Johnson later requested to add another stipulation as follows:
(4) The county will waive the rent for 90 days while the lease negotiations are occurring.
The added stipulation was agreeable with the other commissioners.
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Request for Approval of Budget Amendment #20 to Recognize and Appropriate
Juvenile Crime Prevention Level II Funds: Finance Director Susan Blumenstein said Barium
Springs Home for Children had been awarded $100,000 for a Sexual Abuse Intervention
Services Program from the Department of Juvenile Justice and Delinquency Prevention's Level
II Dispositional Alternatives Grant. She said the home's application for Level 11 funding was
endorsed by the local Juvenile Crime Prevention Council on September 13`x, 2011 and by the
Iredell County Board of Commissioners at a meeting on September 20, 2011. Blumenstein said
the children's home would be responsible for completing all financial and performance reports.
MOTION by Vice Chairman Norman to approve Budget Amendment #20.
VOTING: Ayes — 4; Nays — 0.
Request for Approval of Budget Amendment #21 to Appropriate Fund Balance
Reserved for Schools that was Carried Over from FY 2010-2011 and to Increase Iredell-
Statesville Schools' Capital Outlay Appropriation: Finance Director Susan Blumenstein said
the Iredell-Statesville Schools did not request all of the system's FY 2011 Capital Outlay
appropriation, and $1,400 had been included in Fund Balance — Reserved for Schools at
June 30, 2011. She said the school system was now requesting the funds for on-going projects.
MOTION by Commissioner Robertson to approve Budget Amendment #21.
VOTING: Ayes — 4; Nays — 0.
To record a grant received from DJJDP for JCPC Level II award to Barium Springs Home for
Children Sexual Abuse Prevention Services program.
BA#20
BA#21
11/15/2011
11/15/2011
Account#
Current Chane
Amended
394486 434125
JCPC - Level II Funds
Chane
(100,000)
(100,000)
395486 563500
BSHC - Level II Funds
(1,400)
100,000
100,000
Request for Approval of Budget Amendment #21 to Appropriate Fund Balance
Reserved for Schools that was Carried Over from FY 2010-2011 and to Increase Iredell-
Statesville Schools' Capital Outlay Appropriation: Finance Director Susan Blumenstein said
the Iredell-Statesville Schools did not request all of the system's FY 2011 Capital Outlay
appropriation, and $1,400 had been included in Fund Balance — Reserved for Schools at
June 30, 2011. She said the school system was now requesting the funds for on-going projects.
MOTION by Commissioner Robertson to approve Budget Amendment #21.
VOTING: Ayes — 4; Nays — 0.
Request for Approval of Budget Amendment #21A for the Acceptance of an
Americans Recovery & Reinvestment Act (ARRA) Grant Award for $101,132 to Allow the
Transportation Director to Allocate 75% of Work Time to the ARRA Camera Project:
ICATS/Transportation Director Ben Garrison said Iredell County had previously been selected
by the NCDOT to be one of two test sites in North Carolina to use vehicle video/audio
surveillance equipment. Garrison said the NCDOT had asked him to assist in the placement of
similar devices onboard 1500+ transit vehicles in North Carolina. He said the work would
involve coordinating installations with the vendor and the NCDOT, as well as providing onsite
visits to transit facilities during the implementation and training. Garrison said there would
actually be two positions with this one covering the central and western portions of North
Carolina. He said the project was approved by the N.C. Board of Transportation earlier this
month, and the target date to start the project was December 1, 2011 with a projected completion
date of February 28, 2013. He said that in order to meet ARRA requirements, the position
would have to be advertised with the NC Employment Security Commission, and 75% of the
director's time would be allocated to the camera project with the remaining 25% being allotted to
the local transit system. Garrison said that during the local transit time portion, the personnel in
the Planning Department would be trained on how to handle the program's administrative
functions.
4
To appropriate Fund Balance Reserved for Schools carried over from FY 2011 and increase
Iredell-Statesville Schools Capital Outlay Appropriation
BA#21
11/15/2011
Account #
Current
Chane
Amended
104880 4993.00
Appropriate Fund Balance - Res for Schools
-
(1,400)
(1,400)
105700 5600.02
Iredell-Statesville- CapitalOutla
2,141,739
1,400
2,143,139
Request for Approval of Budget Amendment #21A for the Acceptance of an
Americans Recovery & Reinvestment Act (ARRA) Grant Award for $101,132 to Allow the
Transportation Director to Allocate 75% of Work Time to the ARRA Camera Project:
ICATS/Transportation Director Ben Garrison said Iredell County had previously been selected
by the NCDOT to be one of two test sites in North Carolina to use vehicle video/audio
surveillance equipment. Garrison said the NCDOT had asked him to assist in the placement of
similar devices onboard 1500+ transit vehicles in North Carolina. He said the work would
involve coordinating installations with the vendor and the NCDOT, as well as providing onsite
visits to transit facilities during the implementation and training. Garrison said there would
actually be two positions with this one covering the central and western portions of North
Carolina. He said the project was approved by the N.C. Board of Transportation earlier this
month, and the target date to start the project was December 1, 2011 with a projected completion
date of February 28, 2013. He said that in order to meet ARRA requirements, the position
would have to be advertised with the NC Employment Security Commission, and 75% of the
director's time would be allocated to the camera project with the remaining 25% being allotted to
the local transit system. Garrison said that during the local transit time portion, the personnel in
the Planning Department would be trained on how to handle the program's administrative
functions.
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OTION by Commissioner Mitchell to approve Budget Amendment #21 A.
VOTING: Ayes — 4; Nays — 0.
Request for Approval of the November 1, 2011 Minutes: MOTION by Vice
Chairman Norman to approve the minutes as presented.
VOTING: Ayes — 4; Nays — 0.
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
Criminal Justice Partnership Program Committee (8 announcements)
Home & Community Care Block Grant Committee (2 announcements)
Purchase of Development Rights Committee (3 announcements)
Recreation Advisory Board (4 announcements)
Zoning Board of Adjustment (3 announcements)
Board of Health (3 announcements)
APPOINTMENTS TO BOARDS AND COMMISSIONS
Facilities Task Force for Schools (3 community appointments): Commissioner
Mitchell nominated Scott Clontz to represent the eastern sector of the county.
Commissioner Robertson nominated Connie Evans to represent the southern quadrant.
OTION by Chairman Johnson to close the nominations and to appoint Clontz and
Evans by acclamation.
VOTING: Ayes — 4; Nays — 0.
Personnel Advisory Committee (1 appointment): Commissioner Robertson
nominated Tammy Boland
OTION by Chairman Johnson to close the nominations and to appoint Boland by
acclamation.
VOTING: Ayes — 4; Nays — 0.
Crossroads Behavioral Healthcare Board of Directors (I appointment):
Commissioner Mitchell nominated Dinah Daniels.
MOTIO by Chairman Johnson to close the nominations and to appoint Daniels by
acclamation.
VOTING: Ayes — 4; Nays — 0.
k,
To appropriate ARRA funding from NCDOT for the period December 1, 2011 through
February 28, 2013 to provide salary and travel for the statewide camera project.
BA#21A
11/15/2011
Account#
Current Chane Amended
374620431537 ARRA
NCDOT ARRA Funding
(101,132)
(101,132)
375620 510002 ARRA
Salaries
129,001
65,181
194,182
375620 512501 ARRA
Fica
9,664
4,986
14,650
375620 512502 ARRA
Employees Group Health
17,516
11,593
29,109
375620 512503 ARRA
State Retirement
15,431
7,972
23,403
375620 535500 ARRA
Telephone
6,155
400
6,555
375620536200 ARRA
Travel
600
11,000
11,600
Request for Approval of the November 1, 2011 Minutes: MOTION by Vice
Chairman Norman to approve the minutes as presented.
VOTING: Ayes — 4; Nays — 0.
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
Criminal Justice Partnership Program Committee (8 announcements)
Home & Community Care Block Grant Committee (2 announcements)
Purchase of Development Rights Committee (3 announcements)
Recreation Advisory Board (4 announcements)
Zoning Board of Adjustment (3 announcements)
Board of Health (3 announcements)
APPOINTMENTS TO BOARDS AND COMMISSIONS
Facilities Task Force for Schools (3 community appointments): Commissioner
Mitchell nominated Scott Clontz to represent the eastern sector of the county.
Commissioner Robertson nominated Connie Evans to represent the southern quadrant.
OTION by Chairman Johnson to close the nominations and to appoint Clontz and
Evans by acclamation.
VOTING: Ayes — 4; Nays — 0.
Personnel Advisory Committee (1 appointment): Commissioner Robertson
nominated Tammy Boland
OTION by Chairman Johnson to close the nominations and to appoint Boland by
acclamation.
VOTING: Ayes — 4; Nays — 0.
Crossroads Behavioral Healthcare Board of Directors (I appointment):
Commissioner Mitchell nominated Dinah Daniels.
MOTIO by Chairman Johnson to close the nominations and to appoint Daniels by
acclamation.
VOTING: Ayes — 4; Nays — 0.
k,
Adult Care Home Community Advisory Committee (1 appointment): Due to no
nominations being submitted, Chairman Johnson made a motion to postpone this appointment.
VOTING: Ayes — 4; Nays — 0.
Nursing Home Advisory Committee (2 appointments): Chairman Johnson nominated
Brenda Speece for a reappointment.
No other nominations were submitted, and Chairman Johnson made a motion to (1)
appoint Speece by acclamation and (2) postpone the remaining appointment.
VOTING: Ayes — 4; Nays — 0.
PUBLIC COMMENT PERIOD: The public was offered an opportunity to speak, but no
one accepted.
UNFINISHED BUSINESS
Expression of Thanks from Chair Johnson: Mr. Johnson thanked everyone for the
expressions of sympathy after the death of his mother. He said the phone calls, visits and cards
were appreciated.
NEW BUSINESS
Proposed FY 2012-13 Budget Calendar: Commissioner Robertson submitted his work
calendar and requested the staff to use it in coordinating the future planning and budget work
sessions.
Pertaining to past winter planning sessions, County Manager Ron Smith said these had
normally occurred in February or March. He said for next year, it was being proposed to have a
preliminary work session (proposed date of January 13) where the board would meet with county
department heads. Smith said this would provide the board members with some insight into
what might be discussed at the retreat, plus the staff could be advised on what should or should
not be scheduled for the actual planning session (proposed date of March 2 & 3).
Courtroom Space: Commissioner Mitchell requested that when the winter planning
session occurred, that courtroom space be evaluated or discussed. He requested for the clerk of
court's office to provide four items for each day that court was in session. These were: starting
time, number of cases scheduled on the docket, number of cases heard and closed on the day, and
the adjournment time. Commissioner Mitchell requested a calendar for each of the courtrooms
for a period from January 1 through November 1. (The information should include the Mooresville
facility, and if work is occurring during the evenings or on Saturdays this needs to be included.)
Invitation from NC DOT Board Chairman Bob Collier Regarding a Presentation on the
Red Line Project: The board members were agreeable to a joint meeting on Monday,
November 21, 2011 at 7:00 P.M.
Commissioner Robertson said newspaper articles had indicated this was a $500 million
project, and it was proposed that Charlotte and the state would provide one half of the cost. He
said other involved parties would have to provide the remaining costs. Robertson said, "If this
meeting is predicated on us coming up with $250 million, we don't need to meet. If that's what
it's going to boil down to, that we're going to come up with $250 million, I don't see us
meeting."
Chairman Johnson expressed the same apprehension, but mentioned that due to Judge
Collier's invitation, he was agreeable to meeting with the transportation officials.
ADJOURNMENT: There being no further business to conduct, Chairman Johnson
adjourned the meeting at 7:50 P.M. (NEXT MEETING: Monday, November 21, 2011 at 7 P.M,
for a joint meeting with the North Carolina Department of Transportation).
VOTING: Ayes — 4; Nays — 0.
Approval:
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Clerk to the Board
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