HomeMy WebLinkAboutApril 17 2012 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
APRIL 17, 2012
The Iredell County Board of Commissioners met on Tuesday, April 17, 2012, at 7:00 P.M.,
in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center
Street, Statesville, NC.
Board Members Present
Chairman Steve Johnson
Vice Chairman Marvin Norman
Renee Griffith
Frank Mitchell
Ken Robertson
Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County
Manager Tracy Jackson, Finance Director Susan Blumenstein, Chief Deputy Rick Dowdle, Social
Services Director Yvette Smith, Health Director Donna Campbell, Solid Waste Director David
Lambert, and Clerk to the Board Jean Moore.
CALL TO ORDER by Chairman Johnson
INVOCATION by Attorney Pope
PLEDGE OF ALLEGIANCE
ADJUSTMENTS OF THE AGENDA: MOTION by Vice Chairman Norman to approve
the agenda as presented.
VOTING: Ayes — 5; Nays — 0.
APPOINTMENTS BEFORE THE BOARD
Presentation from McGill Associates, P.A., in Regards to the Solid Waste Financial
Study: Solid Waste Director David Lambert reported that a couple of years ago, the county entered
into an agreement with McGill Associates for a solid waste revenue analysis. He introduced Jeff
Bishop, an engineer with the company, who provided the following information.
Bishop said there had been a 35%n decline in waste disposal from FY 2005 to FY 2010.
Current Fee Structure
Material
Rate
Animals
$110.00
Asbestos - Friable
110.00
Asbestos — Non Friable
35.00
Brush < 8 inch diameter
No charge
Brush >8 inch diameter
35.00
Commercial
35.00
Demolition
35.00
Household Availability Fee
52.00
HH Fee with exemption
26.00
Pallets
35.00
Pickup loads at T/S ('/2)
5.00
Pickup loads at T/S (Full)
10.00
Solid Waste Tax
2.00 (all land -filled materials from all sites)
Special Handling
35.00 (per load)
Tires
80.00
Transportation Fee
10.00 (commercial/demolition waste at Mooresville)
Bishop said there had been a 35%n decline in waste disposal from FY 2005 to FY 2010.
Waste Tonnage
Chargeable vs. Non -Chargeable Waste Chart
MUNICIPAL SOLID WASTE
CHARGEABLE
Non -Chargeable
Total Waste
WASTE
ON -CHARGEABLE WASTE STREAM
Projected
STREAM
Waste
Statesville
CONVENIENCE CENTERS
Chargeable
Landfill and
Statesville
F
Union Grove
tons
Private
TOTAL
ooresville
&
Harmony
Central
West Hauler
MSW
Transfer
Mooresville
Convenience
Convenience
Convenience Collection
1HANDLED
Station (1)
Trans Sta
-12.48%
Services
1PERFY
Fiscal
(2)
Center (3)
Center (3)
Center (3) (4)
Year (Tons)
(Tons)
(Tons)
(Tons)
(Tons) (Tons)
(Tons)
FY 08-09
2011
150,728.20
0.00%
(July 2008 - 122,374.82
8,082.39
2,204.11
1,967.70
2,567.33 49,980.19
187,176.54
June 2009)
88,886
61,843
2013
FY 09-10
0.00%
88,886
61,843
2014_
(July 2009 - 0,012.11
7,816.28
2,076.98
1,965.29
2,645.63 48,119.85
152,636.14
June 2010)
153 757.84
1.00%
90,672
63,086
FY 10-11
155,295.42
1.00%
91,57
(July 2010
2017
156,848.37
1.00%
88 ,885.62919.77
919.77
1,937.94
1,955.52
2,682.10 8,347.25
150,728.20
-June
93,420
64,997
2019
2011)
1.00%
94,354
65,647
2020
Impacts to Revenue
• In FY 2008 Chargeable 65.4%
Non- Chargeable 34.6%
• In FY 2010 Chargeable 59.0%
Non -Chargeable 41.0%o
Primary reduction in commercial and construction/demolition waste
Change resulted in reduction of the annual tip fee of $1,067,000
Waste Projections
NC State Demographics project 1.5% increase in population for Iredell County
Fiscal Year
Chargeable Waste
Non -Chargeable
Total Waste
Growth
Projected
Projected
Waste
Handled
Projection
Chargeable
Non-
Chargeable
tons
tons
tons
%
tons
tons
2007
213,863.00
2008
122 374.82
64,801.72
187 176.54
-12.48%
2009
90,012.11
62,624.03
152 636.14
-18.45%
2010
88 885.62
61,842.58
150 728.20
-1.25%
2011
150,728.20
0.00%
88,866
61,843
2012
-
150 728.20
0.00%
88,886
61,843
2013
150,728.20
0.00%
88,886
61,843
2014_
152,235.48
1.00%
89,774
62,461
2015
153 757.84
1.00%
90,672
63,086
2016
155,295.42
1.00%
91,57
63,71
2017
156,848.37
1.00%
92,49
64,35
2016
158 416.85
1.00%
93,420
64,997
2019
160 001.02
1.00%
94,354
65,647
2020
161,601.03
1.00%
95,297
66,304
2021
164,025.05
1.50%
96,727
67,298
2022
166,465.42
1.50%
96,178
68308
2023-1-168,982.70
1.50%
99,650
69,332
2024
171,517.44
1.50%
101,145
70372
2025
174,090.21
1.50%
102,662
71,428
2026
176 701.56
1.50%
104 202
72,49
Capital Improvements
• Iredell County Municipal Solid Waste Landfill (>$100,000)
— Phase 5 construction (FY 2011 & 2012)
— Phase 3 and 4 Closure (FY 2014 & 2015)
— Phase 6 Construction (FY 2017 & 2018)
— Phase 7 Construction (FY 2023 & 2024)
— Landfill Access Road Relocation (FY 2016)
— Scale Replacement (FY 2023)
• Mooresville Transfer Station
— White Goods Collection/Management Facility (FY 2011)
— New Office (FY 2013)
— Resurface Tipping Floor (FY 2012)
— Replace Scale Deck (FY 2015)
Convenience Centers
— Replace Harmony/Union Grove Station (FY 2014)
— New Troutman Area Center (FY 2022)
Equipment
• Development of scheduled equipment replacement program
• Concentrate on essential equipment for all operational programs
— Iredell County Municipal Solid Waste Landfill
— Mooresville Transfer Station
— Convenience Centers
Financial Model
• Utilized audit data from FY 2006 through FY 2011
• Projected population increase at 1.5% per year
• Utilized projected waste disposal rates
Revenue
• Mooresville Station reimbursement has been eliminated
• Recycling revenue is variable
• State disposal tax increased I% annually
• Lower interest from cash reserves
• Grants have decreased
• Methane gas proceeds expected to increase with new contract
Expenditures
• Implementation of Capital Improvements Plan and Equipment Purchase
• Development of Phase 5, 6 and 7
• One new employee in FY 2014 (Gas System)
• Contributions to Closure Reserve Fund
Summary
• Reduction in revenues
• Approximately $25 million of required improvements by FY 2026
• Approximately $9.4 million of needed equipment by FY 2026
• Without increase in revenues, new debt service will be required
• Recommended fee adjustments
FISCAL
TIPPING
PERCENT AVAILABILITY
PERCENT
YEAR
FEE
INCREASEFEE
INCREASE
2015
$36
3% $53
2%
2019
$37
3% $54
2%
2022
$38
3% $55
2%
2024
$39
3% $56
2%
2026
$40
3% $57
2%
Commissioner Griffith asked if the county had a waste site in Troutman.
Bishop said no, but a site in that area had been identified as a possible need in the future.
Chairman Johnson asked if the decreased estimate for the rate of tonnage increase predicted for
the future was reflected in the capital projects timeframe.
Bishop said yes, and the dates couldn't be pushed out that much.
Johnson said there was always a hesitancy to open up a convenience center because it added to
the operations costs without generating more revenue.
Bishop said this was correct.
Chairman Johnson said the Troutman community, however, would like to have a center.
Continuing, Mr. Johnson said that when reviewing the rate increase projection it was noted there was a
one percent increase in tonnage for several years. He asked how this had been determined.
Bishop said the estimates were conservative. He said the financial plan was nothing set in
"stone" but a conservative approach had been taken. Bishop said a goal was to produce a model that
was self sustaining with no additional debt being incurred.
Johnson said that in past economic downturns, similar to the current situation, a recovery
usually occurred faster than others. He asked if the timeframe would need to be accelerated if the
tonnage increased thereby producing more revenue than projected.
Bishop said yes. He said, however, that if a schedule could be developed where an increase
occurred, and projects had to begin earlier, then there would be a revenue stream to support it.
Mr. Bishop said the solid waste plan was a "dynamic tool" that would need updating every year.
Commissioner Griffith asked if Phase 3 and 4 would have to occur due to the state guidelines,
or had these phases reached capacity. She asked if more usage could occur if the state guidelines were
changed.
Bishop said the process would begin, construction wise, in 2014 (closure). He said this would
be a result of reaching landfill capacity in Phase 3 and 4, plus there would be compliance with the state
permits.
Commissioner Mitchell asked how the fee rates compared to other counties in this area.
Bishop said they were comparable.
Commissioner Mitchell said the public had concerns about the costs due to the economic
downturn. He asked where the county might make cuts.
Bishop said this had been reviewed, but the county was operating in an efficient manner. He
said many items had to occur on a daily basis, no matter the amount of tonnage coming into the
landfill, for example, erosion control, waste coverage, and recycling. Bishop said something might be
eliminated, but the revenue analysis had used the concept of maintaining all services/programs.
Commissioner Mitchell asked if recycling would be one of the referenced programs.
Bishop said recycling, leaf and limb, brush/stumps, tires, or any other similar -type program.
Mitchell said that on recyclables the county had bottomed out, and money was actually being
lost in some areas.
Bishop said recycling was a "tough" area. He said sometimes money could be made, but it
wasn't always a win-win situation. Mr. Bishop said recycling eliminated some waste going into the
landfill so there was some credit not being shown on paper.
Commissioner Robertson said the report indicated that most of the variable tonnage was due to
construction and demolition, and it could be expected the housing market probably would not improve
until there was a better job market.
Presentation from Ms. Iris Westmoreland in Regards to the Need for a County
Ordinance Pertaining to Un -mowed Lawns: (A telephone message was received from
Mrs. Westmoreland on April 16, 2012, advising that she would not be able to attend the board
meeting.)
ADMINISTRATIVE MATTERS
Request from the Social Services Department for Approval of Budget Amendment #45 to
Recognize Additional Adult Care Money: Social Services Director Yvette Smith said an additional
allocation of $39,016 had been received for the Adult Day Care Program for services at Life Span and
the Elder Center.
4
Commissioner Mitchell asked if the money was pass-through funding from the state.
Ms. Smith said yes, but 12.5% was from the county.
Chairman Johnson asked County Manager Smith if the county funded the 12.5%.
Smith said yes.
Commissioner Griffith asked if the funds had already been budgeted.
Social Services Director Smith said yes.
OTION by Vice Chairman Norman to approve Budget Amendment #45.
VOTING: Ayes — 5; Nays — 0.
Request from the Sheriff's Office for Approval of Budget Amendment #46 to Appropriate
$33,922 in Seized Funds for Vehicle Leases: Chief Deputy Rick Dowdle said the sheriff's department
was requesting to move seized funds of $33,922 to the vehicle line item to lease vehicles for special
operations.
OTION by Commissioner Mitchell to approve Budget Amendment #46.
VOTING: Ayes — 5; Nays — 0.
To recognize additional Adult Day Care money in the DSS department.
BA#45
4/17/2012
Account #
Current Chane Amended
104630 450010
Adult Day Care
(95,350)
(39,016)
(134,366)
105630 554602
Day Care - Adult
107,270
39,016
146,286
Request from the Sheriff's Office for Approval of Budget Amendment #46 to Appropriate
$33,922 in Seized Funds for Vehicle Leases: Chief Deputy Rick Dowdle said the sheriff's department
was requesting to move seized funds of $33,922 to the vehicle line item to lease vehicles for special
operations.
OTION by Commissioner Mitchell to approve Budget Amendment #46.
VOTING: Ayes — 5; Nays — 0.
Request from the Sheriff's Office for Permission to Declare Canine Rico Surplus Along
with Approval for the Purchasing Agent to Sell the Animal by Private Negotiated Sale to the
Handler: Chief Deputy Rick Dowdle requested permission to surplus a K-9 unit named Rico, due to
the animal's age and health. He said the animal had primarily been assigned to Officer David Prevette
who planned to retire at the end of this month. Dowdle said another request was to allow the purchasing
agent to sell the animal to Prevette.
Commissioner Mitchell asked about the dog's health.
Dowdle said the law enforcement animals "accumulated a lot of wear and tear" due to being in
the vehicles much of the time. (The animal, a Belgian Malinois, is I 1 -years old.)
MOTIO by Commissioner Griffith to approve the request to declare Canine Unit Rico surplus
and to adopt a resolution allowing the purchasing agent to sell the animal by private negotiated sale to
the handler.
VOTING: Ayes — 5; Nays — 0.
5
To appropriate funds in the Sheriffs department for vehicle leases.
BA#46
4/17/2012
Account #
Current Chane Amended
104510 482000
Federal Equity Sharing
(25,000)
(33,922)
(58,922)
105510 534504
Rental Payments - Vehicles
33,922
33,922
Request from the Sheriff's Office for Permission to Declare Canine Rico Surplus Along
with Approval for the Purchasing Agent to Sell the Animal by Private Negotiated Sale to the
Handler: Chief Deputy Rick Dowdle requested permission to surplus a K-9 unit named Rico, due to
the animal's age and health. He said the animal had primarily been assigned to Officer David Prevette
who planned to retire at the end of this month. Dowdle said another request was to allow the purchasing
agent to sell the animal to Prevette.
Commissioner Mitchell asked about the dog's health.
Dowdle said the law enforcement animals "accumulated a lot of wear and tear" due to being in
the vehicles much of the time. (The animal, a Belgian Malinois, is I 1 -years old.)
MOTIO by Commissioner Griffith to approve the request to declare Canine Unit Rico surplus
and to adopt a resolution allowing the purchasing agent to sell the animal by private negotiated sale to
the handler.
VOTING: Ayes — 5; Nays — 0.
5
Resolution Authorizing the Private Sale of
Certain Surplus Personal Property
WHEREAS, the County of Iredell has possession of the following item of personal property which is surplus to
its needs and desires to dispose of the same.
NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners of Iredell County, that the County
Purchasing Agent, Dean A. Lail, pursuant to the provisions of NCGS I60A-267 is hereby authorized to dispose of the
personal property as listed for cash or good check by private sale, and the said Purchasing Agent is further authorized
and directed to execute the necessaryfunctions associated with this sale.
One (I) Canine Unit (Rico)
Request from the Health Department for Approval of Two Current Procedural
Terminology (CPT) Codes & Associated Fees: Health Director Donna Campbell requested that CPT
Code 99408, substance abuse screening questionnaire age 11 — 20 with an associated fee of $35.00; and
CPT code 99406, tobacco cessation counseling with an associated fee of $15.00 be added to the current
fee schedule. She said the department was required to offer the services and the codes would allow for
reimbursement. Campbell said the board of health approved the codes on April 12, 2012.
OTION by Commissioner Mitchell to approve CPT Code 99408 with a fee of $35 and CPT
Code 99406 with a fee of $15.
VOTING: Ayes — 5; Nays — 0.
Request from the Juvenile Crime Prevention Council for Approval of the FY 13 Funding
Plan: Juvenile Crime Prevention Council Chairman Jim Mixson said a meeting was held last month to
consider proposals from agencies offering services to juveniles in Iredell County who were at risk of
delinquency or who had been adjudicated undisciplined or delinquent. He said the anticipated FY 13
state funding was $286,796.00, but only $281,630 had been allocated. Mixson said two percent of the
funding was being held in reserve in the event the state reduced the grant funds. He said the juvenile
crime prevention area consultant did not foresee a reduction this year, but the council wanted to be
cautious.
OTION by Commissioner Robertson to approve the FY 13 funding program as presented by
the Juvenile Crime Prevention Council.
VOTING: Ayes — 5; Nays — 0.
NC Department of Public Safety - Division of Juvenile Justice County Funding Allocation
Available Funds: $ 286.7% Local Matai: $ 99,727 Rate: 30%
$ 2431,630
M Program Provider
W"P Funding
LOCAL FUNDING
1-1 c.. Local In -Kind
Memh
O'LHER OTHER
State/ Funds
lwferal
Total
Appropriate Pleeemmt optmos, mv.
$41,040
54,000
$21,000
$66,040
a Oarium"P"., Home Fur Child—
$IW,341
$30,102
$130,443
J Do.1 An Co—H., s—l—
$10,5011
$311511
$13,650
u Pled—a.edmfia. Center, 1—
$49,000
$21.9W
$90,900
Project Chelleuge
$65,249
$1957.5
$84,824
6 JCPC Admaultrali—
5155W
$15,5W
ua.nmaW Fuad'
$5,166
$5,166
$0
$O
$O
_
$0
_
$O
$O
$O
$O
$o
$0
$0
TOTALS:
$286,796
$56,002
$43,725
$0 $0
$386,523
Request from the Tax Department for Approval of the March 2012 Refunds and Releases:
County Manager Ron Smith said the tax department had submitted the March refunds and releases for
approval.
OTION by Commissioner Robertson to approve the March 2012 refunds and releases as
presented.
VOTING: Ayes — 5; Nays — 0.
51
Releases for the Month of March 2012
Refunds for the Month of March 2012
Breakdown of Refunds:
County
Breakdown of Releases: $25,817.37
County
$
14,749.81
Solid Waste Fees
$
80.00
E. Alex. Co. Fire #1
$
14.81
Shepherd's Fire #2
$
109.94
Mt. Mourne Fire #3
$
70.47
All County Fire #4
$
594.65
B&F Fire #5
$
79.56
Statesville City
$
1,507.83
Statesville Downtown
$
2.77
Mooresville Town
$
6,944.14
Mooresville Downtown
$
-
Mooresville School
$
1,459.09
Love Valley
$
-
Harmony
$
4.41
Troutman
$
199.89
Davidson
$
-
Refunds for the Month of March 2012
Breakdown of Refunds:
County
$
2,648.95
Solid Waste Fees
$
27.43
E. Alex. Co. Fire #1
$
-
Shepherd's Fire #2
$
Mt. Mourne Fire #3
$
-
All County Fire #4
$
15.06
B&F Fire #5
$
22.50
Statesville City
$
-
Statesville Downtown
$
-
Mooresville Town
$
3,013.62
Mooresville Downtown
$
-
Mooresville School
$
49.13
Love Valley
$
-
Harmony
$
-
Troutman
$
-
Davidson
$
-
$5,776.69
Request for Approval of the April 3, 2012 Minutes: MOTION by Vice Chairman Norman to
approve the minutes as presented.
VOTING: Ayes — 5; Nays — 0.
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
Fairgrounds Committee (one announcement)
Local Emergency Planning Committee (confirmation of all members)
Fairgrounds Committee: Due to a meeting occurring on Wednesday, April 18, 2012, in regards
to the fairgrounds, Chairman Johnson made a motion to suspend the rules of procedure to allow an
appointment to the committee.
VOTING: Ayes — 5; Nays — 0.
Chairman Johnson nominated Cooperative Extension Director Nancy Keith for the
Fairgrounds Committee, and offered a motion to close the nominations and to appoint her with
acclamation.
VOTING: Ayes — 5; Nays- 0.
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APPOINTMENTS TO BOARDS AND COMMISSIONS
Troutman Board of Adjustment — ETJ (one appointment): Commissioner Mitchell
nominated Helen Byers to fill the unexpired term of Mike Todd as recommended by the Town of
Troutman.
OTION by Chairman Johnson to close the nominations and to appoint Byers by
acclamation.
VOTING: Ayes — 5; Nays — 0.
UNFINISHED BUSINESS
Stop Child Abuse Now (SCAN): Commissioner Mitchell noted that at a recent meeting a
proclamation was adopted designating April as Child Abuse Prevention Month. He said that 55
Iredell County children had been placed in foster care during the first quarter of this year, and
Amy Eisele, the SCAN Executive Director, recently reported that many of the children's parents
suffered from substance abuse. Mr. Mitchell said Iredell County had a problem that needed to be
addressed, and Mrs. Eisele was a valuable asset.
Presentation from the North Carolina Department of Transportation (NCDOT) in the
Near Future: Chairman Johnson mentioned that in the next few weeks, Mike Holder, with the
NCDOT, would provide an update regarding I-77 corridor improvements.
PUBLIC COMMENT PERIOD
Pursuant to N.C.G.S. § 153A-52.1, Chairman Johnson opened the floor for public comments,
and the following people spoke.
Katie Patterson (advocate for school funding): Ms. Patterson, a local teacher, thanked the
board for past support of the schools. She said that even with budgetary cuts "wonderful things"
were occurring in education. Patterson said the educators were "good custodians" of the money
provided to the schools.
Stephanie Wood (advocate for school funding): Ms. Wood, a teacher at North Iredell
High School, mentioned that she had read the board's winter planning session minutes. She said that
as a parent, it was good to see some of the questions the commissioners had for the school system
administrators, especially in regards to safety. Wood said gifted students needed teachers but not as
much as the "inclusion" students. She said, "As someone who doesn't like tax increases, I
appreciate all that you do on behalf of the taxpayers, but as a teacher, I'm doing everything I can for
every student in my classroom. 1 refuse to give my students less because there are more of them in a
classroom." She asked the board to review the amount of money being spent on the students and to
take a look at the important items such as safety, and the student assistance program. Wood said the
teachers could not work with the parents, but they could work with the students.
Commissioner Mitchell noted that around this time of the year, rumors started circulating
about school budget cuts. He advised the meeting's attendees that the commissioners had not held
any FY 2012-13 budget review sessions. Mr. Mitchell said it was unknown how much funding
would be provided by the federal and state governments, but the county commissioners would do
their best for the local educational units.
Natalie Lancaster (advocate for school funding): Ms. Lancaster, a mother and school
volunteer, said school classes had expanded with many students having special needs. She said
many students needed extra assistance, plus there were technology needs. Lancaster thanked the
board members for their work on behalf of the schools.
Glenda Benge (advocate for school funding): Ms. Benge, a second grade teacher's
assistant, spoke on behalf of all the school children. She described the numerous methods used to
assist children in gaining educational concepts. Benge said the Iredell-Statesville Schools had a
mission to "rigorously challenge all students," but in today's society, it was expensive to buy the
necessary educational materials. Benge asked the commissioners to fund the schools for the benefit
of the children.
8
COUNTY MANAGER'S REPORT: County Manager Smith said the staff planned to
present the proposed FY 12-13 budget on May 15, 2012. He said that at the next meeting, the
budget review session dates would be confirmed.
ADJOURNMENT: OTIO by Commissioner Griffith to adjourn the meeting. (NEXT
MEETING: Tuesday, May 1, 2012, at 7 P.M., in the Iredell County Government Center, 200 South
Center Street, Statesville, NC.)
VOTING: Ayes — 5; Nays — 0.
Approval:
7
Clerk to the Board