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Home My WebLink AboutMarch_6_2012_Regular_MinutesIREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES MARCH 6, 2012 The Iredell County Board of Commissioners met on Tuesday, March 6, 2012, at 7:00 P.M., in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman Steve Johnson Vice Chairman Marvin Norman Renee Griffith Frank Mitchell Ken Robertson Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County Manager Tracy Jackson, Health Director Donna Campbell, Transportation Director Ben Garrison, Library Director Steve Messick, Solid Waste Director David Lambert, and Clerk to the Board Jean Moore. CALL TO ORDER by Chairman Johnson INVOCATION by Commissioner Mitchell PLEDGE OF ALLEGIANCE ADJUSTMENTS OF THE AGENDA: MOTION by Vice Chairman Norman to approve the agenda with the following adjustment: Addition: Closed Session Pursuant to G.S. 143-318.11 (a) (3) — Attorney Client VOTING: Ayes — 5; Nays — 0. PRESENTATION OF SPECIAL RECOGNITIONS & AND AWARDS Presentation of an Appreciation Plaque to Iredell County Library Retiree Libby Stewart: Chairman Johnson thanked Mrs. Stewart for her 20 years of county service. Johnson was especially complimentary about Stewart's assistance during the construction of the new library facility. Accompanying Libby to the meeting was her daughter, Susan, as well as Library Director Steve Messick. Request from the Transportation Department for Approval of Budget Amendment #36 to Accept Camera System Equipment Valued at $69,937 Purchased Through a Statewide North Carolina Department of Transportation (NCDOT) Grant: Transportation Director Ben Garrison said through a statewide American's Recovery & Reinvestment Act project, the NCDOT would purchase vehicle video/audio surveillance equipment for installation on rural transit vehicles. He said that due to being a project pilot site, Iredell County would be the first to receive the equipment, and approval of a budget amendment was needed to recognize the assets valued at $69,937. Garrison said the following equipment was included: 4 camera systems on 26 vehicles; 2 camera systems on 2 vehicles (minivans), wireless download equipment/software, installation, and training. Mr. Garrison said there would be no on-going support fees or maintenance costs associated with the project. OTION by Commissioner Mitchell to approve Budget Amendment #36. VOTING: Ayes — 5; Nays — 0. Request from the Library for Approval to Apply for E -Rate Discounts from the Federal Communications Commission: Library Director Steve Messick said the county was eligible for a 70% discount, or a $20,708 savings on telecommunication services. Messick provided the following itemized chart to summarize the discounts. Service To recognize the receipt of a camera system in the Transportation fund from NCDOT. BA#36 Telephone Service for Main Library $10,929 $7,650 3/6/2012 Telephone Service for Harmony $1,488 $1,042 Account# Current Chane Amended 374624431537 ARRA-Transportation Funds (101,132) (69,937) (171,069) 375624 610000 Depreciable Assets DSL Line for Troutman 8,295 8,295 375624620000 Non -Depreciable Assets $380 61,642 61,642 Request from the Library for Approval to Apply for E -Rate Discounts from the Federal Communications Commission: Library Director Steve Messick said the county was eligible for a 70% discount, or a $20,708 savings on telecommunication services. Messick provided the following itemized chart to summarize the discounts. Service Annual E -Rate Cost Funding County Funding Telephone Service for Main Library $10,929 $7,650 $3,279 Telephone Service for Harmony $1,488 $1,042 $446 Telephone Service for Troutman $1,115 $780 $334 Internet Access $13,152 $9,206 $3,946 DSL Line for Harmon $648 $454 $194 DSL Line for Troutman $983 $688 $295 DSL Line for Statesville $1,268 $888 $380 TOTAL $29,583 $20,708 $8,874 MOTIO by Commissioner Mitchell to approve the e -rate discounts. VOTING: Ayes — 5; Nays — 0. Request from the Health Department for Approval of Budget Amendment #37 to Add One Full Time Social Worker H Position: Health Director Donna Campbell requested permission to add one full time position for the pregnancy care management program, formerly known as the maternity care coordination program. She said that due to state restructuring in 2011, additional funds were available, and there was an expectation that sufficient staff would be accessible. Commissioner Robertson clarified that grant funds from the state would pay for the position. Campbell said Medicaid funds would be used. Robertson asked if the position funds would be for a one-time period, or were they on-going. Campbell said the funds were anticipated to be on-going; however, should the funding cease, there had always been an understanding with the board of commissioners that these types of positions would be terminated. Commissioner Griffith asked if a current employee, already working as a social worker, might be transferred to the health department, for example, someone working at social services. Campbell said it wasn't known if social services had excess social workers; however, if this were the case, an internal transfer could be reviewed. She said typically, the position would be announced or opened, and they (social workers) could apply. OTION by Commissioner Mitchell to approve budget amendment #37. VOTING: Ayes — 5; Nays — 0. 2 Cty BA# 37 Purpose: To allocate CC4C Medicaid Revenues and Expenditures ICHD 12 - BA# 0223B EXISTING BUDGET CHANGE EXISTING 10493503 442511 5012 AMENDED REVENUELINE(S) DESCRIPTION BUDGET CHANGE BUDGET 10491101 444005 5107 Targeted Case Mgmt (MCC) (145,000) (13,885) (158,885) L0491151 440006 592B Grant EXISTING (25,000) AMENDED EXPENSELINE(S) DESCRIPTION BUDGET CHANGE BUDGET 10911011 510002 5107 Salaries & Wages -Regular 122,815 10,605 133,420 10911011 512501 5107 FICA 9,390 810 10,200 10911011 512502 5107 Group Insurance 16,885 1,165 18,050 10911011 512503 5107 Retirement 14,917 1,305 16,222 Request from the Health Department for Approval of Budget Amendment #38 to Allocate $25,000 in Additional Title X Bonus Funds: Health Director Donna Campbell requested permission to use $25,000 in Title X bonus funds for eight tubal ligation sterilizations. Campbell said the one-time funding would provide sterilizations for low-income women who had volunteered for the procedure. MOTIO by Commissioner Robertson to approve budget amendment #38. VOTING: Ayes — 5; Nays — 0. Cty BA# 38 Purpose: To allocate Women's Preventive Health grant revenue and expenditures ICHD BA# 12-0307 EXISTING BUDGET CHANGE EXISTING 10493503 442511 5012 AMENDED REVENUELINE(S) DESCRIPTION BUDGET CHANGE BUDGET EXISTING BUDGET Women's Preventive Health AMENDED BUDGET 10935030 548000 5012 Community Awareness L0491151 440006 592B Grant - (25,000) (25,000) EXISTING AMENDED EXPENSE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET 100591 520004 41101 Professional Services 85,430 25,000 110,430 Request from the Health Department for Approval of Budget Amendment #39 to Allocate North Carolina Comprehensive Cancer Program Funding of $2,750: Health Director Donna Campbell requested permission to sponsor a one time prostate cancer health summit in June of 2012. She said the event would bring awareness to the community about prostate cancer prevention, screening, and treatment options. MOTIO by Vice Chairman Norman to approve budget amendment #39. VOTING: Ayes — 5; Nays — 0. To allocate NC Comprehensive Cancer Cty BA# 39 Purpose: Program funding REVENUELINE(S) DESCRIPTION EXISTING BUDGET CHANGE AMENDED BUDGET 10493503 442511 5012 NC Comp Cancer Program - (2,750) (2,750) EXPENSELINE(S) DESCRIPTION EXISTING BUDGET CHANGE AMENDED BUDGET 10935030 548000 5012 Community Awareness 2,750 2,750 3 Request from the Health Department for Approval of New Current Procedural Terminology (CPT) Codes: Health Director Donna Campbell requested the addition of CPT code 76817, transvaginal U/S, with an associated fee of $252. She said the department had a transvaginal ultrasound device that could be used to obtain improved images, and this would be especially helpful in early pregnancies. Campbell said that in order to accurately invoice for the procedure, the code and fee were needed. $252. OTION by Commissioner Griffith to approve CPT Code 76817 with an associated fee of VOTING: Ayes — 5; Nays — 0. Request from the Solid Waste Department for Approval to Apply for a 2012 Community Waste Reduction and Recycling Grant of $26,666.66 with a Local Match of $5,333.34: Solid Waste Director David Lambert requested permission to apply for a community waste reduction grant for a shingle recycling program. He said the grant proceeds would be used for start-up costs associated with a building, a retaining wall, paving for the unloading area, and the purchase of two roll -off containers. Lambert said the value of the new program would be in the space savings achieved in the landfill, and if approved, Iredell would be the second county in the state having a shingle recycling program. He said a local paving company (Maymead) had agreed to partner in the program. Commissioner Mitchell asked how the program would function. Lambert said two containers would be available to hold the shingles. He said citizens with small vehicles would be allowed to dispose of their shingles by hand, and the landfill staff would assist individuals with larger loads. Commissioner Mitchell asked if the shingles would be melted down by Maymead and added to asphalt. Lambert said yes. Commissioner Mitchell asked if citizens would have to pay to dispose of the shingles. Lambert said the current tipping fee was $37 a ton, but it was felt the county could do this at $20 a ton. Commissioner Robertson asked about roofing nails and were these separated out. Lambert said the nails would go through a grinding process and not be a problem. He said the felt paper, packaging and pieces of wood; however, would have to be eliminated. Commissioner Griffith asked if Maymead would charge a fee to partner with the county. Lambert said no. Griffith asked if there were other companies interested if Maymead backed out. Lambert said one other company initially had interest but not now. He said that if the program had to be eliminated, the staff had no concerns about repercussions from the state, as long as all of the purchased materials continued to be used for recycling efforts. Commissioner Mitchell asked about green glass recycling. Lambert said there was no market. OTIO by Vice Chairman Norman to allow the solid waste department to apply for the waste reduction and recycling grant. VOTING: Ayes — 5; Nays — 0. 4 Request for Approval of the February 21, 2012 Minutes: MOTION by Vice Chairman Norman to approve the minutes as presented. VOTING: Ayes — 5; Nays — 0. ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS Adult Care Home Community Advisory Committee (I announcement) Partners Behavioral Health Management Board (4 announcements) APPOINTMENTS TO BOARDS AND COMMISSIONS Animal Grievance Committee (1 appointment): Commissioner Robertson nominated Grant Miller. OTION by Chairman Johnson to close the nominations and appoint Miller by acclamation. VOTING: Ayes — 5; Nays — 0. Nursing Home Advisory Committee (1 appointment): Commissioner Mitchell nominated Eric Carrillo. OTION by Chairman Johnson to close the nominations and appoint Carrillo by acclamation. VOTING: Ayes — 5; Nays — 0. Historic Properties Commission (3 appointments): Vice Chairman Norman nominated Robert Woody, Keith Holland, and Raymond Turner. OTIO by Chairman Johnson to close the nominations and appoint Woody, Holland and Turner by acclamation. VOTING: Ayes — 5; Nays — 0. Board of Equalization & Review (1 alternate appt.): Chairman Johnson nominated Karen Carty for the alternate's position. MOTION by Chairman Johnson to close the nominations and appoint Carty by acclamation. VOTING: Ayes — 5; Nays — 0. COUNTY MANAGER'S REPORT Winter Planning Session: County Manager Smith noted that due to the board having a conflict with the starting time for the Saturday segment of the Winter Planning Session, the meeting would begin at 9:30 A.M. Severe Weather Awareness Week: Mr. Smith advised that March 4-10, 2012, was designated as Severe Weather Awareness Week. CLOSED SESSION: At 7:35 P.M., Chairman Johnson made a motion to enter into closed session pursuant to G.S. 143-318.11(a) (3) — Attorney Client. VOTING: Ayes — 5; Nays — 0. (RETURN TO OPEN SESSION AT 7:50 P.M.) ADJOURNMENT: MOTION by Commissioner Griffith at 7:50 P.M., to adjourn the meeting. (NEXT MEETING: Winter Planning Session on March 9 & 10, 2012, at the Agricultural Resource Center, 444 Bristol Drive, Statesville, NC.) VOTING: Ayes — 5; Nays — 0. Approval: k, Clerk to the Board