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HomeMy WebLinkAboutDecember 17 2013 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES December 17, 2013 The Iredell County Board of Commissioners met on Tuesday, December 17, 2013, at 7:00 PM, in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman Steve Johnson Vice Chairman Marvin Norman David Boone Ken Robertson Absent: Renee Griffith Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County Manager Beth Dirks, Development Services Director Lynn Niblock, Finance Director Susan G. Robertson, Tax Collector Bill Furches, Tax Assessor Melia Miller, Judy Lowtharpe, Mike York, Wes Long, Fran Elliott, Clint VanHoy, Health Director Jane Murray, Emergency Services Coordinator David Saleeby and Clerk to the Board Retha Gaither. CALL TO ORDER by Chairman Johnson INVOCATION by Chairman Johnson PLEDGE OF ALLEGIANCE ADJUSTMENTS OF THE AGENDA: MOTTO by Vice Chairman Norman to approve the agenda with the following adjustment: Addition: Closed Session Pursuant to G.S. 143-318.1 1 (a) (5) Real Property Purchase VOTING: Ayes — 4; Nays — 0. APPOINTMENT BEFORE THE BOARD Request for Review of CSBG (Community Services Block Grant) Application for Refunding: Bryan Duncan from I -CARE, Inc. presented the annual anti -poverty plan which must be reviewed prior to submitting an application to the North Carolina Department of Health and Human Services Office of Economic Opportunity in regards to the Community Service Block Grant Program. With this program, which runs from July I to June 30, they were able to help 21 families rise above poverty level. The funding for next year is $265,522.00 which is a little greater because of a change in allotments. The present funding is $168,924.00. The difference is due to four counties that were unserved so the money was made available to other counties. However, that funding is anticipated to drop the following year. Duncan stated they served 79 families, in which 21 have moved above poverty, 19 gained employment, 3 gained better employment, 3 obtained employment with medical benefits, 16 completed education and training programs, 5 secured standard housing and 31 families were provided emergency assistance. The program proposed for next year mirrors the program of the past year. Projects are planned for three years and this will be the third year of this project. Commissioner Ken Robertson asked about the success rate for last year. Duncan said that would be the 21 families he mentioned. Vice Chairman Norman asked about goals for the coming year. Duncan stated they have a long range goal which is established every three years and essentially is broken down into thirds. The goal is to increase opportunities for families. Commissioner Boone asked about the total budget for I -CARE. Duncan said $2.4 million is the total. 1 Boone asked the number of employees at I -CARE, Inc. Duncan said there are 78 full-time employees who serve four counties. They have Head Start in Iredell and Catawba Counties. They also have a youth program in Lincoln and a weatherization program in Iredell and Lincoln Counties. Boone asked about the budget for weatherization. Duncan said it is approximately $505,000 this year but next year's amount is questionable due to budget cuts. Boone asked about other large programs. Duncan said Head Start is the largest budget program at $2.2 million. Chairman Johnson clarified this request was for review only and thanked Mr. Duncan for the presentation. Request from Kenny Miller, Assistant Superintendent of Iredell-Statesville Schools to Waive Any and All Inspections/Permitting Fees on Behalf of Iredell-Statesville School District: Dr. Kenny Miller addressed the Board and reported that Iredell-Statesville Schools are trying to internalize a lot of their processes while trying to meet compliances. This will require more permitting and zoning permits. The ISS Board of Education is asking for a waiver of permit and zoning fees for internal work only. This is not for all work being done for the school system. Any subcontractors will pay the initial fees. The reason for this request is that technically the money used comes from the county and he feels this will be more efficient in getting more projects completed. Chairman Johnson asked for an estimated annual amount. Miller stated they are projecting between $35,000 and $45,000. Commissioner Boone asked to clarify that this request does not include fees for contractors, even for future building. Miller said they would not ask for a waiver at that point which is stated in the resolution and part of the letter. Miller said they are just trying to maximize the present internal capabilities that they did not have before. Chairman Johnson stated his concern that code enforcement is set up as an enterprise fund and fees are money they actually earn. Johnson asked if ISS could pay the money and then be reimbursed. Commissioner Robertson stated this could be a budget amendment. Boone agreed and stated that code enforcement is not actually set up as an enterprise fund but is essentially operated that way. He suggests the school system pay the fees upfront then pass a budget amendment or include in next year's budget the amount of those fees according to the formula. The accounting would then be correct. Miller stated their budget is very tight and the money used to pay the fees upfront is money that could be used for additional improvements. He understands the money would be reimbursed but there would be a lag time which makes balancing their budget a little more difficult. Boone said ISS did receive an additional $800,000 in Capital Outlay this year. Miller said this is not annual recurring capital money, this is maintenance. Boone said another item to consider is if this is granted for ISS then the same courtesy would have to be extended to Mooresville Graded School District and Mitchell Community College. 2 Robertson asked if an agreement to refund the money incurred during the course of the year requires a vote or can the Board just state they agree to approve a budget amendment at the end of the year which would transfer money back to Iredell Statesville Schools, Mooresville Graded School District and Mitchell Community College. County Manager Ron Smith felt it would be safe to state the intent and then appropriate through the budget next year which will take care of the request. Chairman Johnson asked if this would create extra paper work. Smith said he had discussed this with Finance Director Susan Robertson who said it would work and be accountable fairly easy. Chairman Johnson said the resolution from ISS needs an action from the Board. OTIO by Commissioner Robertson that the Board of Commissioners agree to refund to Iredell-Statesville Schools, Mooresville Graded School District and Mitchell Community College any money that they directly pay for internal projects requiring building permits and inspection fees from our inspections department and that money be refunded at the end of the fiscal year. Chairman Johnson clarified that this would be for on-going maintenance and not for capital expenditures and new buildings, etc. Robertson reiterated it is for internal capacity. Miller agreed it would be for internal capacity. If ISS employees do not do the work then it would not be considered. VOTING: Ayes — 4; Nays — 0. Commissioner Boone had one more suggestion for Dr. Miller. He suggested that Dr. Miller appear before the City of Statesville to ask for a reduction/adjustment in electricity, water and sewer services for the schools served in the city. Miller said he would do that. He said the Town of Troutman already gives an adjusted rate. (Letter and resolution follow) l i-edell-Statesville Schools Facilities & Planning Division 350 Old Murdock Road, Troutman, N.C. 28166 Phone 704-873.3755, Fax: 704-873-5475 To: Iredell County Board of Commissioners From: Iredell Statesville Board of Education Re: Waiver of permit fees Honorable Board of Commissioners, Iredell Statesville Board of Education formally request the waiver of all fees and charges associated with the Zoning, Planning and Inspection of work to be performed by ISS Facility & Planning personnel (see attached resolution). Fees and charges incurred by outside contractors or sub contractors performing work would not be exempt. The waiver of such fees does not imply or remove any requirement by the Zoning, Planning and Inspection process. Iredell Statesville Board of Education appreciates the continued support of the Board of Commissioners during these difficult economic times. It is further requested that should the Board choose to support the request for waiver that it be implemented immediately upon passage. Sincerely, David Cash, Chairman �tU a*&," P-� Brady Johnson, Superintendent Secretary, B''oar!d nof Education 0 Resolution of Iredell-Statesville School Board of Education On Zoning / Planning and Inspection Fees November 4, 2013 Whereas, State statutes require Zoning / Planning and Inspection reviews for all work performed both public and private where specified; and, Whereas, Iredell-Statesville Schools being a public school system must comply with these requirements; and, Whereas, a County approved fee has been established by the Zoning / Planning and Inspection departments to underwrite some of the cost associated with the work; and, Whereas, Iredell-Statesville Schools and Zoning / Planning and Inspection Departments are primarily funded by the County Commission from the same existing tax revenue sources; and, Whereas, the County Commission has the authority to waive all or part of fees established and approved by the county; and, Whereas, Iredell Statesville Schools will have a significant increase in permits due to a renewed focus on compliance. This increase in permits will result in fees for work performed in the daily maintenance, renovation and modifications to facilities; and, Whereas, Iredell Statesville Schools and the County have seen a reduction in revenue from 2008 — 2009 levels while facility needs and requirements have increased, Now, Therefore, The Iredell Statesville Board of Education does hereby resolve on November 4, 2013 to request of the County Commission a waiver of all required permit fees including Zoning, Planning and Inspection fees for work performed by the Iredell Statesville Schools Facilities and Planning Division. Fees will still be required if work is contracted by an outside provider. Waiver of fees does not imply or remove any requirement of the Zoning, Planning and Inspection process. YEAS: % NAYS: O PASSED, APPROVED AND ADOPTED this 4" day of November, 2013 IREDELL — STATESV ILLE SCHOOLS BOARD OF EDUCATION /J (� /—� By % r�MA -i.,f� [Sav-t'3W. ,CCaas"/hh,, Chairman Brady Jollhson, Superintendent Secretary, Board of Education ADMINISTRATIVE MATTERS Request for a New Rescue District by Mount Mourne Volunteer Fire Department: Emergency Services Coordinator David Saleeby addressed the Board and stated two fire departments from the southern end of Iredell County are seeking to form their own rescue districts. Mount Mourne and South Iredell VFD follow three other fire departments from the southern area who have been granted the same request. The Town of Mooresville approached the Board on May 3, 2011, followed by Shepherds and Lake Norman in September of 2013, requesting their area be converted to a rescue district. These departments wanted to serve the area with rescue services and medical first responder services. All three were granted their request. Mount Mourne and South Iredell have completed all of the requirements to petition for their own rescue district. Saleeby introduced Chief Roger Hoover from Mount Mourne VFD and Chief Howard Overcash from South Iredell VFD. Chief Hoover addressed the Board to make a formal request from Mount Mourne to establish their own rescue district. Currently they are recognized by the NC Office of Rescue and EMS as a light rescue and medical rescue provider. Hoover stated in addition he is requesting that any funding Mooresville Rescue Squad receives from their district be provided to Mount Mourne VFD. A Mutual Aid Agreement, dispatch protocol and certifications were presented to the board in the agenda packets. Chairman Johnson stated, "To both gentlemen, Chief Hoover and Chief Overcash. I want to express the appreciation of the Board of Commissioners for the approach that both of you gentlemen and your respective fire departments have taken through this process. You are actually driving the fire truck down the road at 50 miles an hour and we are still trying to assemble it because you had an ongoing mission. As I have communicated to both of you, circumstances have thrust the decision upon us. We realize that we, at times, have inconvenienced you folks, but you have been very understanding and a pleasure to work with. It is something the County has never done before, these various service districts, that over time as the population of the County grows is a probably a process that will be replicated at least once more, at some point in the future. We apologize for any missteps we made. We assure they have been unintentional, but your understanding has been greatly appreciated. We look forward to working with you and establishing these rescue districts and your expanded responsibilities. We look forward to assisting you in any way we can. I wanted to publicly express our thanks for the job you have done." Chief Hoover thanked the Chairman for the kind words. OTION by Commissioner Robertson to approve this request. VOTING: Ayes — 4; Nays — 0 MUTUAL AID AGREEMENT FOR RESCUE SERVICES BETWEEN THE TOWN OF MOORESVILLE FIRE -RESCUE DEPARTMENT AND THE MOUNT MOURNE VOLUNTEER FIRE DEPARTMENT INCORPORATED THIS AGREEMENT, made and entered into this the _ 194L day of _ _ 20./,3_, by and between die Town of Mooresville, a Nardi Carolina municipal oration ("Town") and Mount Mourne Volunteer Fire Department, Inc., a North Carolina nonprofit corporation ("Mount Mourne'), WITNESSETH: WHEREAS, Article 83 of Chapter 58 of the North Carolina General Statutes authorizes mutual aid assistance between fire departments granting full authority to send, or to decline to send, firemen and apparatus beyond the territorial limits which it normally serves; and WHEREAS, the purpose of this agreement is to create through a mutual aid agreement and through the mutual cooperation of the parties to this agreement, a plan by which each party might render aid to die other parry in case of a fire or other emergency, beyond the existing capabilities of the other party; WHEREAS, it is deemed to be in the public interest for the parties to enter into an agreement for mutual aid and assistance for fire and emergency services and to increase fire and emergency defenses and to assure proper fire control, as well as providing reserves needed to assure the community of adequate protection in the event of an emergency; NOW, THEREFORE, in consideration of the mutual covenants contained Herein by and between the parties hereto, it is hereby agreed as follows: 1. When a party to this agreement becomes affected by or is under eminent threat of an emergency, disaster, or other serious threat to public health and safety, an authorized representative of that entity may invoke this agreement by communicating a request for assistance by and practical means to the other entity which is a parry to this agreement. However, nothing herein precludes a requesting party from invoking other mutual aid agreements either at a state or local level. Neither participation in nor request for assistance under this agreement shall preclude, supersede, or negate the activation or fulfillment of the terms of any other mutual aid or reciprocal aid, contract, or agreement. 2. Should it become necessary to activate the terms of this agreement due to fire or other emergency, the Chief of the Town's Fire Department and the Chief of Mount Mourne Volunteer Fire Department shall have the authority, upon notification that a fire or other emergency exists and that aid is needed, to order available apparatus, equipment and manpower into action to assist the requesting party as may be determined by the responding agency. 6 3. Each parry shall be responsible for the conduct and actions of its personnel. 4. Each parry shall assume all liability and responsibility for die death or injury for their personnel 5. The responding party shall assume no responsibility or liability for property damage or person injury at the scene of any fire or other emergency to which such agency has responded; said liability and responsibility shall rest solely with the requesting party unless such damage or destruction is caused by the negligence or intentional acts of such responding party. 6. The party responding to the request for mutual aid under the terms of this agreement shall assume all liability and responsibility for damage or injury to its own personnel, apparatus, or equipment. The responding parry shall also assume all liability and responsibility for any injury or damage caused by its own personnel or equipment while in route to or returning from a specific location. 7. The requesting party shall not be liable or responsible for the personal property of the members of the responding party which may be lost, stolen or damaged while performing their duties under this agreement. 8. Each parry to this agreement shall assume all cost of salaries, wages, bonuses or other compensation for its own personnel that respond under the terms of this agreement and shall also assume all costs involving the use of apparatus, equipment, tools used specifically in response to the request for aid, and shall not charge for such use to die party requesting assistance; however, any special extinguishing agents used by the responding party from its own supply shall be paid for by the party requesting the aid upon receipt of an itemized statement of costs for such extinguishing agents. 9. Upon receiving a request for assistance from the requesting parry, and upon a determination by the responding party that the request may be honored without impairing the capacity to provide fire protection within its own jurisdiction, the responding party may take such steps as necessary to furnish apparatus, manpower, and assistance to die requesting partyas he deems appropriate. Such response shall remain solely the decision of the chief of the fire department of the responding party. 10. The chief of the fire department in whose community the fire or emergency exists, and who places the request for assistance, shall in all instances be in command of the fire or emergency as to strategy, fire or emergency control tactics, and overall direction of the operations. All orders or directions regarding tie operations of the responding party shall be relayed to the chief firefighting officer in command of the responding parry. 11. Neither party to this agreement shall be bound to dispatch apparatus, equipment or personnel to the assistance of the other but every effort will be made to furnish such assistance if, in the 2 7 judgment of the chief of the fire department of either party, such dispatch is possible and will not impose upon his own respective community a serious impairment to the fire and emergency defenses and protection. IT IS UNDERSTOOD AND THEREFORE AGREED, THAT NOTHING IN THIS AGREEMENT IS INTENDED TO CREATE A DUTY OF CARE FOR EITHER PARTY TO THE OTHER AND THAT NEITHER PARTY HAS A LEGAL DUTY TO RESPOND TO A REQUEST FOR ASSISTANCE. 12. The party responding to the request for mutual aid under the terms of this agreement shall respond with trained firefighting and or emergency service personnel and equipment. The party responding shall respond only with Fire Department vehicles and no personally owned or operated vehicles shall respond to the scene unless specifically requested by the requesting department. All Fire Department communications will be switched to the requesting department's assigned dispatch and fire ground radio channels during response and while on the scene of the incident. 13. Either parry may, at any time, terminate this agreement, through its respective fire chief, upon the serving of a thirty -day written notice to the fire chief of the other parry. 14. When responding to a call and while working at a fire or other emergency outside the territorial limits which it normally serves, members and employees of the responding agency shall have all authority, rights, privileges and immunities including coverage under the Workers' Compensation Laws, as they have when responding to a call and while working at a fire or other emergency inside the territorial limits normally served. 15. A responding agency, in attending an emergency or answering a call outside the limits of the county, municipal corporation, fire protection district, or other area normally served, shall have all authority, rights, privileges, and immunities that it would have in attending an emergency or answering a call inside the territorial limits normally served. ib. The Mooresville Fire - Rescue Department will, if available, provide "Heavy Rescue" assistance when requested. f 3 8 IN WITNESS WHEREOF, the Town of Mooresville has caused this instrument to be signed in its corporate name by its Mayor, attested by its Town Clerk and affixed its corporate seal and Mount Mourne, Inc., has likewise caused this instrument to be signed in its corporate name, attested by its secretary and affixed its corporate seal, on the day and year as indicated. TOWN OF MOORESVILLE BY: (Corporate Seal) Miles Atkins, Mayor ggv �o„k Attest. Janet Pope, Town Clerk 1373 MOUNT MOURNE VOLUNTEER FIRE DEPARTMENT, INC. By: _j—��— _ (Corporate Seal) �/eex_ f, President Attest: 17:,rfr.,— —Secretary M 4 ,io"soMautwltii!':I'^f0t'iRucV(111.INII,I'" Ii F I k I, l: f L P N 141 M LNI .N"aoarr. P.O. Box 32 I : Mount Mourne, NC 28123 (704)892-1530 To: David Martin, Iredell County Communications Director From: Roger Hoover, Fire Chief Date: November 11, 2013 "Che following will include the new dispatch protocol for the Mount Mourne Volunteer Fire Department Rescue District. Predetermined run cards should be followed Mooresville Rescue Squad should not be dispatched as follows: Traffic Accidents: Mount Mourne Volunteer Fire Department will be the primary agency dispatched. Additional resources or upgrades will be at the discretion of the incident commander. Medical First Responder: Mount Moume Volunteer Fire Department will be the primary agency dispatched. • Back-up Ambulance for Iredell EMS: This will be done on a case-by-case basis. Mooresville Rescue Squad will be dispatched when there are no other Iredell EMS units available or additional transport capabilities are required by Iredell EMS. Structure Fire Stand-by: The incident commander will request any air van or ambulance stand by. Air 14 may be dispatched when there is a confirmed working fire. Iredell County EMS will be the primary agency dispatched when an ambulance stand by is requested. Extrications/Entrapments: Mount Mourne Volunteer Fire Department will be the primary agency dispatched. Additional resources or upgrades will be at the discretion of the incident commander. Specialty Rescue Situations (High Angle, Trench, Confined Space, Etc.): Mount Mourne Volunteer Fire Department will be the primary agency dispatched. Additional resources or upgrades will be at the discretion of the incident commander. • Water Rescues/Drownings: Mount Mourne Volunteer Fire Department will be the primary agency dispatched. Additional resources or upgrades will be at the discretion of the incident commander. ,RMAN _ q 10 a c IL B SOUTH .- IREDELL. 10 Chief Overcash from South Iredell VFD addressed the Board and stated South Iredell VFD is requesting their own rescue district in the South Iredell Fire Service Area. The have light rescue, medical responders and meet the state requirements. He asked that any funding that may follow would be greatly appreciated. OTION by Vice Chairman Norman to approve. r��� � nrnrvc�.i��►Fa�teaa MUTUAL AID AGREEMENT FOR RESCUE SERVICES BETWEEN THE TOWN OF MOORESVILLE FIRE -RESCUE DEPARTMENT AND THE SOUTH IREDELL VOLUNTEER FIRE DEPARTMENT THIS AGREEMENT, made and entered into this the.ed _¢�=_ day of 20-11_, by and between the Town of Mooresville, a North Carolina municipal corporation ('Town") and South Iredell Volunteer Fire Department, a North Carolina nonprofit corporation ("South Iredell"), WITNESSETH: WHEREAS, Article 83 of Chapter 58 of the North Carolina General Statutes authorizes mutual aid assistance between fire departments granting full authority to send, or to decline to send, firemen and apparatus beyond the territorial limits which it normallyserves; and WHEREAS, the purpose of this agreement is to create through a mutual aid agreement and through the mutual cooperation of the parties to this agreement, a plan by which each party might render aid to the other party in case of a fire or other emergency, beyond the existing capabilities of the other party; WHEREAS, it is deemed to be in the public interest for the parties to enter into an agreement for mutual aid and assistance for fire and emergency services and to increase fire and emergency defenses and to assure proper fire control, as well as providing reserves needed to assure the community of adequate protection in the event of an emergency; NOW, THEREFORE, in consideration of the mutual covenants contained herein by and between the parties hereto, it is hereby agreed as follows: 1. When a party to this agreement becomes affected by or is under eminent threat of an emergency, disaster, or other serious threat to public health and safety, an authorized representative of that entity may invoke this agreement by communicating a request for assistance by and practical means to the other entity which is a party to this agreement. However, nothing herein precludes a requesting party from invoking other mutual aid agreements either at a state or local level. Neither participation in nor request for assistance under this agreement shall preclude, supersede, or negate the activation or fulfillment of the terms of any other mutual aid or reciprocal aid, contract, or agreement. 2. Should it become necessary to activate the terms of this agreement due to fire or other emergency, the Chief of the Town's Fire Department and the Chief of South Iredell Volunteer Fire Department shall have the authority, upon notification that a fire or other emergency exists and that aid is needed, to order available apparatus, equipment and manpower into action to assist the requesting parry as may be determined by the responding agency. II I Each party shall be responsible for the conduct and actions of its personnel 4. Each party shall assume all liability and responsibility for the death or injury for their personnel 5. The responding party shall assume no responsibility or liability for property damage or person injury at the scene of any fire or other emergency to which such agency has responded; said liability and responsibility shall rest solely with the requesting party unless such damage or destruction is caused by the negligence or intentional acts of such responding party. 6. The parry responding to the request for mutual aid under the terms of this agreement shall assume all liability and responsibility for damage or injury to its own personnel, apparatus, or equipment. The responding party shall also assume all liability and responsibility for any injury or damage caused by its own personnel or equipment while in route to or returning from a specific location. 7. The requesting party shall not be liable or responsible for the personal property of the members of the responding party which may be lost, stolen or damaged while performing their duties under this agreement 8. Each parry to this agreement shall assume all cost of salaries, wages, bonuses or other compensation for its own personnel that respond under the terms of this agreement and shall also assume all costs involving the use of apparatus, equipment, tools used specifically in response to the request for aid, and shall not charge for such use to the party requesting assistance; however, any special extinguishing agents used by the responding party from its own supply shall be paid for by the party requesting the aid upon receipt of an itemized statement of costs for such extinguishing agents. 9. Upon receiving a request for assistance from the requesting party, and upon a determination by the responding party that the request may be honored without impairing the capacity to provide fire protection within its own jurisdiction, the responding party may take such steps as necessary to furnish apparatus, manpower, and assistance to the requesting parry as he deems appropriate. Such response shall remain solely the decision of the chief of the fire department of the responding party - 10. The chief of the fire department in whose community the fire or emergency exists, and who places the request for assistance, shall in all instances be in command of the fire or emergency as to strategy, fire or emergency control tactics, and overall direction of the operations. All orders or directions regarding the operations of the responding party shall be relayed to the chief firefighting officer in command of the responding party. 11. Neither party to this agreement shall be bound to dispatch appamms, equipment or personnel to the assistance of the other but every effort will be made to furnish such assistance if, in the 12 judgment of the chief of the fire department of either party, such dispatch is possible and will not impose upon his own respective community a serious impairment to the fire and emergency defenses and protection. IT IS UNDERSTOOD AND THEREFORE AGREED, THAT NOTHING IN THIS AGREEMENT IS INTENDED TO CREATE A DUTY OF CARE FOR EITHER PARTY TO THE OTHER AND THAT NEITHER PARTY HAS A LEGAL DUTY TO RESPOND TO A REQUEST FOR ASSISTANCE. 12. The party responding to the request for mutual aid under the terms of this agreement shall respond with trained firefighting and or emergency service personnel and equipment. The party responding shall respond only with Fire Department vehicles and no personally owned or operated vehicles shall respond to the scene unless specifically requested by the requesting department. All Fire Department communications will be switched to the requesting department's assigned dispatch and fire ground radio channels during response and while on the scene of the incident 13. Either party may, at any time, terminate this agreement, through its respective fire chief, upon the serving of a thirty -day written notice to the fire chief of the other party. 14. When responding to a all and while working at a fire or other emergency outside the territorial limits which it normally serves, members and employees of the responding agency shall have all authority, rights, privileges and immunities including coverage under the Workers' Compensation Laws, as they have when responding to a call and while working at a fire or other emergency inside the territorial limits normally served. 15. A responding agency, in attending an emergency or answering a call outside the limits of the county, municipal corporation, fire protection district, or other area normally served, shall have all authority, rights, privileges, and immunities that it would have in attending an emergency or answering a call inside the territorial limits normally served. 16. The Mooresville Fire - Rescue Department will, if available, provide "Heavy Rescue" assistance when requested. 13 IN WITNESS WHEREOF, the Town of Mooresville has caused this instrument to be signed in its corporate name by its Mayor, attested by its Town Clerk and affixed its corporate seal and Shepherd's Fire -Rescue, Inc., has likewise caused this instrument to be signed in its corporate name, attested by its secretary and affixed its corporate seal, on the day and year as indicated. TOWN OF MOORESVILLE BY: Mayor 13 W /� � ' i. 1873 Attest: S,�(Y, fL Q• O Ja er O. Pope, Town Clerk �3.A _ SOUTH IREDELL VOLUNTEER FIRE DEPARTMENT (Corporate Seal) By: (Corporate Seal) President 14 MEMORANDUM TO: DAVID MARTIN, ECOM DIRECTOR FROM: Howard L. Overcash Jr., CHIEF DATE: SUBJECT: South Iredell Fire — Rescue INC. Rescue Dispatch Protocol Motor Vehicle Accident Resoonsg: South Iredell will be the primary agency dispatched. Medical First Response: South Tredell with be the primary agency dispatched. Back-up Ambulance for EMS: This will be determined by the Iredell County Emergency Medical Servicc. • Stand -By for Structure Fires: ECOM will be notified by the Incident Commander for Air Van response within the South Iredell Fire — Rescue district. The Air van may be automatically dispatched if it is a known working fire. Heavy Vehicle and Machinery Extrication: South Iredell will be the primary agency dispatched. South Iredell with request mutual aid as needed. Other rescue event requiring specialized skills or equipment (i.e.. high anele rescue industrial rescue. etc.): South Iredell will be the primary agency dispatched; Incident Commander with request mutual aid as needed. Drowning and Water Rescue: South Iredell will be primary agency dispatched; South Iredell will request mutual aid as needed. P.O. Box 1751 Mooresville, NC 28115 704-6643043 15 Chairman Johnson expressed appreciation for the smooth transitions due to the diligence of David Saleeby, Emergency Services Coordinator. Request by Tax Administration for Approval of Contract with Pictometry: Tax Administrator Bill Furches stated in one year and 2 weeks the 2015 revaluation will become effective. This will be the seventh in-house revaluation by Iredell County personnel. Furches stated the County has had excellent revaluations. He said they signed a contract with Sanborn Map Company for oblique imagery in June of 2012 to be completed in April of 2013. At that time the tax assessor approved an extension to June 3. On November 26, 2013, after consulting with the County Manager and County Attorney, a letter of termination was sent to Sanborn Map Company. Furches said at the same time they were in discussions with Pictometry. Fortunately, Pictometry already had some images of Iredell County while under contract with Mecklenburg and Cabarrus Counties. Pictometry allowed Iredell County to use those images on a trial bases which resulted in $7,600,000 worth of unreported improvements to real property. Furches said they are requesting the Board to approve substituting the contract they previously had with Sanborn with Pictometry. The money is already budgeted and will save $13,500. Furches is further asking for a six year contract because of the price advantage with an opt -out after three years, if funds were not appropriated. The three year contract will be $108,000, paying $34,447 for FY14, $37,248 for FYI and FYI 6. Commissioner Boone asked if the $40,406 savings was the difference between the two contracts. Furches said no, it is the difference between a three year and six year contract with Pictometry. Chairman Johnson asked if there was an exit penalty. Furches said no. Johnson commented that the tax staff does a great job through the revaluation process and believes this product will enhance the process. OTIO by Vice Chairman Norman to approve. VOTING: Ayes — 4; Nays — 0. Request from Finance to Adopt a Resolution and Call for a Public Hearing for Installment Financing with Energy United: Finance Director Susan Robertson addressed the Board and stated in October 2012, the Board considered a request from Dr. Kenny Miller to apply for a USDA REDLG loan that would flow through Energy United to the County. The purchase of the grant is to provide updates and replace existing HVAC equipment. Originally the request was for West Iredell High School as well as North Iredell Middle, but when engineered cost estimates came in, they could only afford West Iredell High School. This is an interest free loan for ten years. The County will give a Deed of Trust in West Iredell High School until the loan is completely retired. The annual payment will come from the capital outlay formula funding for Iredell Statesville Schools. The next step is for the Board to adopt a resolution so the Finance Director can apply to the local government commission for approval of this financing. The resolution makes the following findings: the obligation under the installment financing agreement is secured by a Deed of Trust, the annual payments are sufficient to retire the debt in ten years, there will be no tax increase required, the Board is satisfied this is a better way of financing than issuing a GO Bond for this amount and it is not eligible for a revenue bond. The resolution also gives authority to the Finance Director to file the application, directs the Clerk to the Board to publish a legal notice and call for a public hearing on January 7. Commissioner Robertson asked for clarification, that the $1.3 million for HVAC is work that really needs to done. Miller said it definitely needs to done. 16 Susan Robertson added that the latest estimates are around $1.6 million and Iredell- Statesville School Board has adopted a resolution stating they will pay from its fund balance, or other resources, whatever is over and above the financing to complete the project. Commissioner Boone commented that interest free financing is hard to beat. However, Boone pointed out that even though the memo form states no downside, there is a downside. He said this is money being spent and is coming from the tax payers. Plus there will be other fees, such as legal fees. Boone stated, in the future, he would like to see the true downside reported on the memo forms. Susan Robertson said she would make sure to include those things next time. She will also ask the school system to provide an estimate of utility savings from this project. OTION by Vice Chairman Norman to adopt this resolution and call for a public hearing. VOTING: Ayes — 4; Nays — 0. The Board of Commissioners for the County of Iredell, North Carolina met in a regular meeting in the Commissioners' Meeting Room of the Iredell County Government Center located at 200 South Center Street in Statesville, North Carolina, the regular place of meeting, at 7:00 p.m. on December 17,2013. Present: Chairman Steve Johnson, Vice Chairman Marvin Norman, Commissioner David Boone, Commissioner Ken Robertson Absent: Commissioner Renee Griffith Also present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County Manager Beth Dirks, Finance Director Susan Robertson, and Clerk to the Board Retha C. Gaither Finance Director Susan Robertson introduced the following resolution the title of which was read and copies of which had been previously distributed to each Commissioner: RESOLUTION MAKING CERTAIN FINDINGS AND DETERMINATIONS REGARDING THE PROPOSED FINANCING OF CERTAIN IMPROVEMENTS TO WEST IREDELL HIGH SCHOOL AND REQUESTING THE LOCAL GOVERNMENT COMMISSION TO APPROVE THE FINANCING ARRANGEMENT BE IT RESOLVED by the Board of Commissioners (the `Board") for the County of Iredell, North Carolina (the "County") as follows: Section 1. The Board does hereby find and determine as follows: (a) There exists in the County a need to finance certain HVAC improvements at West Iredell High School (b) The Board proposes to finance the improvements pursuant to an Installment Financing Agreement with Energy United Electric Membership Corporation; 17 (c) The County's obligations under the Installment Financing Agreement will be secured by the delivery of a Deed of Trust granting a first lien of record on the site of West Iredell High School, together with all improvements and fixtures thereon. (d) The improvements are critical in order to replace outdated and inefficient HVAC equipment. (e) Entering into the Installment Financing Agreement is preferable to a general obligation bond and revenue bond issue in that (i) the Installment Financing Agreement is an interest free loan to the County; (ii) the nature of the financing does not allow for the issuance of revenue bonds to finance the refinancing of the Prior Indebtedness; (iii) the issuance costs are less than would be incurred with a bond issue; (iv) the circumstances existing require that funds be available to commence construction of the Project as soon as practicable and the time required for holding an election for the issuance of voted general obligation bonds pursuant to Article V, Section 4 of the North Carolina Constitution and the Local Government Bond Act will delay the commencement of the construction by several months; and (v) there can be no assurances that the issuance of general obligation bonds would be approved by the voters in order to complete the improvements in an expedient manner. (i) Based upon information provided to the Board, the cost of the proposed financing is reasonable and less than the costs associated with other alternative means of financing and is acceptable to the Board. (g) The County Attorney will render an opinion to the effect that the proposed undertaking as described above is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of the State of North Carolina. 9 18 (h) The debt management policies of the County have been carried out in strict compliance with law, and the County is not in default under any obligation for repayment of borrowed money. (i) The annual payments due under the contract are adequate to retire the debt in ten years and are not excessive for the proposed purpose. 0) No tax rate increase is necessary to pay the annual principal payment. Section 2. The Board hereby ratifies and approves the filing of an application with the Local Government Commission for approval of the Installment Financing Agreement and requests the Local Government Commission to approve the Installment Financing Agreement and the proposed financing in connection therewith. Section 3. County Attorney, William P. Pope is hereby appointed to serve as counsel to the County in connection with the transactions described herein. Section 4. In accordance with Section 160A -20(g) of the North Carolina General Statutes, the Board hereby fixes 7:00 p.m. on January 7, 2014 in the Commissioners' Meeting Room of the Iredell County Government Center located at 200 South Center Street in Statesville, North Carolina, as the hour, day and place for the public hearing on the proposed financing in principal amount not to exceed $1,300,000, and the Board hereby directs the Clerk to the Board to publish notice of such public hearing once in the Statesville Record & Landmark not later than the 10' day before said date. Section 5. This resolution shall take effect immediately upon its passage. 3 19 Upon motion of Vice Chairman Marvin Norman, the foregoing resolution entitled "RESOLUTION MAKING CERTAIN FINDINGS AND DETERMINATIONS REGARDING THE PROPOSED FINANCING OF CERTAIN IMPROVEMENTS TO WEST IREDELL HIGH SCHOOL AND REQUESTING THE LOCAL GOVERNMENT COMMISSION TO APPROVE THE FINANCING ARRANGEMENT" was passed by the following vote: Ayes: Chairman Steve Johnson, Vice Chairman Marvin Norman, Commissioner David Boone and Commissioner Ken Robertson Noes: None I, Retha C. Gaither, Clerk to the Board of Commissioners for the County of Iredell, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on December 17, 2013, as it relates in any way to the passage of the foregoing resolution regarding the financing of certain improvements to West Iredell High School and the calling of a public hearing thereon and that said proceedings are recorded in the minutes of said Board. I DO HEREBY FURTHER CERTIFY that proper notice of such regular meeting was given as required by North Carolina law. 2013. [SEAL] WITNESS my hand and the official seal of said County this IS day of December, 011-ral MY Clerk to the Board of Commissioners Request by Health Department for Budget Amendment #14 for $3,000 for Development of a Locking Feature in the Electronic Medical Records Lab Module: Health Director Jane Murray stated the budget amendment is requesting $3,000 to place a locking feature on the electronic medical records lab module. No locking feature is a huge liability if a lab test is performed and a misdiagnosis occurs. Also, Medicaid and Medicare licensure requires the locking device. Commissioner Boone commented that the software provider had been asked but refused to install the lock. Murray said it should have been included with the system initially but wasn't. Chairman Johnson said the staff and Board of Health were not pleased with having to make this request but found it necessary. 20 Boone stated this is a minor amount compared to expenses complying with HIPAA requirements. MOTION by Chairman Johnson to approve this request. VOTING: Ayes — 4; Nays — 0. Cty BA# 14 To allocate Med Max funds to have our Lab Module have an unlock/lo ICHD BA# 14-1210 feature in our EMR DESCRIPTION EXISTING BUDGET EXISTING AMENDED BUDGET AMENDED REVENUE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET 10490151 444006 4111 Family Planning Medicaid Max - (1,465) (1,465) 10490351 444007 4111 Child Health Medicaid Max - (720) (720) 10490126 444003 4111 STD Medicaid Max - (815) (815) EXPENSE LINE(S) DESCRIPTION BUDGET CHANGE BUDGET 10901120-537514-4111 Cont Serv-Software 92,875 3,000 95,875 Request by Health Department for Budget Amendment #15 to Receive and Expand Additional $3,995 Healthy Communities Grant: Health Director Jane Murray stated this budget amendment is to receive and expend an additional $3,995 from the Healthy Communities Grant. After a discussion with Parks and Recreation Director Robert Woody, they would like to purchase four professional weather-proof communication kiosks to house health related brochures. These brochures would encourage active living, tobacco free parks, and healthy eating habits to reduce chronic diseases in Iredell County. MOTION by Vice Chairman Norman to approve budget amendment #15 VOTING: Ayes — 4; Nays — 0. Cty BA# 15 To allocate Health Communities grant revenues and expenditures ICHD B 14-1211 REVENUE LINE(S) DESCRIPTION EXISTING BUDGET CHANGE AMENDED BUDGET 10493503-440011- Health Promotion (6,206) (3,995) (10,201) EXPENSE LINE(S) DESCRIPTION EXISFINU BUDGET CHANGE AMENDED BUDGET 10938860-548000- Community Awarenes 6,500 3,995 10,495 Request by the Health Department for Additions to Clinical Services Fee Schedule: Health Department Director Jane Murray stated the new lab service is going well but clients have 21 requested tests that were not on the initial schedule. Therefore, she is requesting approval of the fees for these additional tests. Murray said that since August, the lab has generated $8,100 in additional revenue, 755 tests have been completed and 86 clients served. OTION by Commissioner Boone to approve. VOTING: Ayes — 4; Nays — 0. Request by Tax Administration for Approval of November Refunds and Releases: MOTION by Commissioner Boone to approve. VOTING: Ayes — 4; Nays — 0. Releases for the month of November 2013 Breakdown of Releases: County Solid Waste Fees Mrvl Solid Waste Fees Davidson Solid Waste Fees E. Alex. Co. Fire #1 Shepherd's Fire #2 Mt Mourne Fire #3 All County Fire #4 B&F Fire #5 Statesville City Statesville Downtown Mooresville Town Mooresville Downtown Mooresville School Love Valley Harmony Troutman Davidson Refunds for the month of November 2013 Breakdown of Refunds: County Solid Waste Fees Mrvl Solid Waste Fees Davidson Solid Waste Fees E. Alex Co. Fire #1 Shepherd's Fire #2 Mt Mourne Fire #3 All County Fire #4 B&F Fire #5 Statesville City Statesville Downtown Mooresville Town Mooresville Downtown Mooresville School Love Valley Harmony Troutman Davidson 23,742.10 130.00 6.45 223.48 74.52 1,622.01 298.17 4,692.22 212.67 7,114.56 0.36 1,785.10 241.91 40.34 1,723.08 263.00 132.00 26.69 26.74 1,S15.72 407.44 Monthly $ 40,183.89 Total Monthly $ 4,094.67 Total Request for Approval of the December 3, 2013 Minutes: MOTION by Vice Chairman Norman to approve the minutes as presented. 22 VOTING: Ayes — 4; Nays — 0. APPOINTMENTS TO BOARDS AND COMMISSIONS Centralina Economic Development Commission: Chairman Johnson stated it had been recommended to appoint Beth Dirks, Deputy County Manager. Commissioner Robertson nominated Beth Dirks. MOTION by Chairman Johnson to close the nominations and to appoint Ms. Dirks by acclamation. VOTING: Ayes — 4; Nays — 0. Health Board: Chairman Johnson nominated Dr. Tiffany Bradford, as the Veterinarian appointment. OTION by Chairman Johnson to close the nominations and to appoint Dr. Bradford by acclamation. VOTING: Ayes — 4; Nays — 0. UNFINISHED BUSINESS (None) PUBLIC COMMENT (None) NEW BUSINESS (None) COUNTY MANAGER'S REPORT: County Manager Ron Smith stated that due to staff transitions the monthly departmental reports will be late. CLOSED SESSION: MOTION by Chairman Johnson at 7:50 PM, to enter into closed session pursuant to G.S. 143-318.11 (a) (5) — Property Acquisition. VOTING: Ayes — 4; Nays — 0. (RETURN TO OPEN SESSION AT 8:50 PM) Action taken from Closed Session: MOTION by Chairman Johnson to approve budget amendment #15A to appropriate fund balance restrictive for Mitchell Community College for the purchase of contiguous property on North Race Street in the amount of $136,500. VOTING: Ayes — 4; Nays — 0. 23 BA#15A 12/17/2013 To appropriate Fund Balance Restricted for MCC for the purchase of contiguous property on North Race Street. Account# Current Change Amended General Fund 685,159 r (136,500) 136,500 (136,500) 821,659 104880 499302 105700 560403 Appro Fund Balance - MCC Mitchell College - Capital Outlay ADJOURNMENT: MOTIO by Chairman Johnson to adjourn the meeting at 8:55 p.m. (NEXT MEETING: Tuesday, January 7, 2014 at 7:00 p.m. in the Iredell County Government Center, 300 South Center Street, Statesville, NC.) VOTING: Ayes — 4; Nays — 0. Approval: 24 Clerk to the Board