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Home My WebLink AboutNovember_8_2013_Fall_Planning_SessionIREDELL COUNTY BOARD OF COMMISSIONERS FALL PLANNING SESSION FRIDAY, NOVEMBER 8, 2013 The Iredell County Board of Commissioners held a Fall Planning Session on Friday, November 8, 2013, beginning at 8:30 AM, at Little Joe's Enrichment Center, 107 Grannis Lane, Barium Springs, NC. Board Members Present Chairman Steve Johnson Vice Chairman Marvin Norman David Boone Renee Griffith Ken Robertson Staff present: County Manager Ron Smith, Beth Dirks, the recently appointed Iredell County Deputy Manager, Finance Director Susan Robertson, Emergency Services Coordinator David Saleeby, Assistant Finance Director Deb Alford, Executive Assistant Retha Gaither and Clerk to the Board Jean Moore. (Note: Ms. Dirks will officially begin work with Iredell County in early December.) Others Attending Throu !out the Dav Were: Planning Director Matthew Todd, Health Director Jane Murray, Development Services Director Lynn Niblock, Environmental Health Supervisor David Hinson, EMS Director David Cloer, Communications and Emergency Management Director David Martin, Fire Marshal Garland Cloer, and from the Sheriff's Office were Captain Bert Connelly, Chief Deputy Rick Dowdle, Captain Mike Phillips, and Crime Lab Director Misty Ieard. In addition, Reporter John Hamlin with the Statesville Record & Landmark attended along with County Attorney Bill Pope and Attorney Lisa Valdez. CALL TO ORDER by Chairman Johnson OPENING REMARKS FROM COUNTY MANAGER SMITH: Mr. Smith said the finance director would start the meeting with a basic financial update. Blumenstein distributed the following spreadsheet about the county's revenues and expenditures as of October 31, 2013. Iredell County General Fund October 31, 2013 with Sales Taxes to be Received 1111512013 (August Sales) Updated 1117/2013 Revenue FY11 10131110 FY12 10131111 FY13 10131112 FY14 10131113 FY13.14 Inc Dec FY14 Revised Budget % of FY14 Budget Ad Valorem Taxes 24,479,146 25,842,456 23,371,777 30,416,065 30.14% 102,576,530 29.65% Other Taxes & Licenses 182,594 202,745 196,318 210,203 7.07% 721,000 29.15% Sales Taxes 1 4,049,235 4,641,458 4,297,148 4,578,480 6.55% 26,213,000 17.47% Bldg & Land Dev (2) Register of Deeds 224,938 257,953 295,483 348,494 17.94% 800,000 43.56% Inspections 589,056 640,315 894,684 997,329 11.47% 2,645,525 37.70% Planning 61,299 77,786 84,647 86,738 2.47% 164,815 52.63% Health -On-site Wastewater 87,838 88,511 135,547 203,830 50.38% 377,230 54.03% EMS 1,063,086 1,233,741 1,352,172 1,235,917 -8.60% 4,155,250 29.74% Health Dept -all other 1,022,088 1,303,834 1,099,930 1,090,615 -0.85% 4,228,197 25.79% 1 Social Services 3,957,765 3,898,864 4,334,402 3,142,041 -27.51% 15,692,245 20.02% Sherifrs Department 557,400 606,640 565,823 433,377 -23.41% 955,717 45.35% Crime Lab 4,659 18,177 22,846 33,731 47.65% 145,271 23.22% Jail 162,703 102,899 170,852 62,294 -63.54% 363,750 17.13% Debt Refunding 3) 32% Central Permitting (1) - 18,545,000 100.00% 18,545,000 100.00% All Other Revenue 1,406,450 1,797,970 1,356,840 1,223,801 -9.81% 10,980,861 11.14% 1,656,010 37,848,257 1 40,713,349 1 38,178,469 1 62,607,915 1 63.99% 1 188,564,391 1 33.20% (1) Includes Sales Taxes for July and August Sales. (2) Building & Land Development revenues up a total 16% 3 Debt issued to refund prior debt issues. Expenditures FYI 10131110 FY12 10131111 FYI 10/31112 FY14 10/31113 FYI 3-14 Inc Dec FY14 Revised Budget % of FY14 Budget General Governmental 3,812,913 3,684,328 4,381,633 4,795,542 9.45% 18,808,090 25% Public Safety 9,668,797 9,515,403 9,966,233 10,545,949 5.82% 32,752,172 32% Bldg & Land Development Register of Deeds (65%) 194,798 133,532 126,716 141,055 11.32% 443,872 32% Central Permitting (1) - 97,698 95,760 -1.98% 284,630 34% Building Standards 669,786 675,523 564,029 552,394 -2.06% 1,656,010 33% Planning 309,098 219,957 242,836 234,397 -3.48% 749,225 31% On-site Wastewater 240,072 231,012 193,542 241,006 24.52% 746,033 32% Building Standards Center 25,792 17,932 22,182 18,162 -18.12% 70,828 26% Cooperative Extension 125,944 90,209 97,244 122,568 26.04% 468,383 26% Human Services 10,938,620 10,189,701 10,332,194 9,687,270 -6.24% 34,195,822 28% Education 17,775,047 18,541,260 18,402,577 20,998,490 14.11% 72,588,687 29% Debt Service 2 503,954 489,040 499,554 19,091,864 3721.78% 19,601,241 97% Cultural & Recreational 1,893,809 1,827,483 1,818,429 1,705,346 -6.22% 4,851,581 35% Other Financing Uses 477,417 0.00% 1,347,817 35% 46,158,630 45,615,380 46,744,867 68,707,220 46.98% 188,564,391 36.44% (1) Costs for Central Permitting reported in individual Bid & Land Development departments in previous years. (2) $18,545,042 pay off 2003 COPs & Rescue Squad Financing (refunding) Blumenstein reviewed the spreadsheets and some of her comments are as follows: *Cable franchise tax is down by 7% (The county does not receive revenue from satellite and dish service.) *EMS revenues are down due to lateness of Medicaid payments. •Social Services payments are down and part of this is due to the State not paying for programs in a timely manner. •Concealed weapons revenue is down in the sheriff's office. •Crime lab revenues are up by 47.65%. • Salary costs have increased due to reclassifications and performance reviews. • Expenditures in Cooperative Extension have increased due to the recent hiring of a new staff person. 2 Blumenstein expressed no concerns about either the revenues or expenditures. She said ten more sales tax payments would be received in this fiscal year. DEVELOPMENT SERVICES UPDATE Development Services Director Lynn Niblock and Planning Director Matthew Todd reviewed construction projects that were underway or planned for the future. The following includes some of the projects mentioned by Niblock and Todd. Future Projects: Third Creek Wastewater Treatment Facility Expansion Bartlett Milling (new clean tower for flour production) Statesville Industrial Park Spec Bldg. Amalfi's Pizza Sutter's Mill Apartments (224 units) Colonial Crossing Condos/Townhomes (330 units) Residential Projects: Courtyards at Brawley Point— single family, age targeted Cove at Morrison Plantation — single family and townhomes Farms (Phase 6) — single family Grove at Morrison Plantation — multi -building apartments Jenaper Associates (unnamed project) — mixed use, large townhomes Johnson Village — single family/patio homes, age targeted Plantation Pointe Apartments — multi -building apartments Crescent Resources (unnamed project) — single family homes Trillium Subdivision — single family homes Venues Apartments — multi -building apartments Langtree Tract B — multi -building apartments Commercial Projects: Sam's Club — retail & detached gas station Langtree Tract B — retail on first floor Fire Station 5 —town fire station NGK — expansion to existing manufacturing company Medical Office Condos — medical/office space Fletcher - single story retail HealthSmart Pharmacy — building renovation, additional driveway access Randy Marion Cadillac — new dealership bldg. Urgent Care — urgent care facility Brushy Mtn Outfitters — camping/outdoor equipment retail Valero Station Redevelopment— proposed restaurant with drive thru/retail Beam Self Storage — self storage units Auto House — used car sales Christian Brothers Automotive— automotive repair facility Ongoing & Future Projects: Doubletree Hotel (Pharos Hospitality) Carillon Assisted Living Center Pine Lake Preparatory Expansion Jri Shocks (expansion) Randy Marion Cadillac Showroom expansion Piedmont Health Care Carolina Oncology IOMAX USA Pactiv Iredell Health Systems Medical Facility Moe's Southwest Grill Par 3 Driving Range — Hwy. 150 Fairway Independent Mortgage of the Carolinas Niagara Bottling Alloy Steel International (Acroplate) Sharp -Gallaher Racing NGK Ceramics USA Mr. Todd said it was estimated the county's population had increased by 2,212 people from July 2012 through September 2013, and this statistic could be broken down as follows: Increase in Population Mooresville South-Iredell 1,730 North Iredell 152 Statesville 221 Troutman 109 2,212 Commissioner Robertson said in the past it had been widely accepted that for every 100 new homes it was generally estimated there would be an increase of 23 new students. He said, however, the average was around 28 students for southern Iredell. Robertson asked the staff to review this method in regards to estimating school needs. He requested Niblock and Todd to not rely on past analysis methods in determining the relationship between units being built and school- age children. Todd mentioned that many individuals with school-age children were buying condos and townhouses. In regards to construction, Niblock said construction data for 2013 revealed that more new and larger homes were being built. He said this indicated the economy was improving. Niblock said the county, to date, had nearly equaled the number (1,481) of single-family permits that were issued in 2012. He said as of October 2013, a total of 1,434 permits had been issued. Central Permitting: County Manager Smith said the central permitting division had four permit technicians and one manager who assisted them when necessary. He said a recent survey revealed the staff spent 42% of their time on the phone; 47% processing permits; 6% doing general administrative work; and 5% preparing daily deposits. Smith said the department was reviewing a telephone system where the calls would roll over to any open lines. He said that if all lines were busy, the caller could leave a voice message. Commissioner Griffith asked if a person needed to be added to answer the phone. Smith said he didn't think so. Commissioner Robertson mentioned his preference would be to hire a person rather than putting the public through a phone -tree hassle where they waited for lengthy periods of time or were transferred from number to number. Smith said the department staffing was closely monitored and major issues could occur if the employees starting getting behind in their work. He said before the recession there were seven technicians, but now, only four worked the permits, plus the manager. Commissioner Robertson asked the training time for a central permitting technician. Smith said three months. Commissioner Griffith said a new person should be added to the department ifjustification existed. Smith said the department's revenues would cover the position. He said if the board was in consensus, a budget amendment would be placed on a future meeting agenda. Environmental Health: Health Director Jane Murray said an issue in this department continued to be staffing. She said one environmental health specialist (EHS) was recently hired; however, another person based in Statesville resigned effective October 10, 2013. Murray said currently there was an inspection wait time of three weeks in Mooresville and two weeks for Statesville. 4 She said the administrative code mandated re -inspections for Type III (B), IV, and V on- site systems, but these had not been occurring. Murray said it was estimated there were 5,200 of these in the ground. She said complicating this issue was the fact that some of the systems might not be located on the property owner's land. Commissioner Robertson asked if this pertained to package plants. Environmental Health Supervisor David Hinson said no. He said they were on-site septic systems that involved pumps. Hinson said the drain field could be on the site or off site. Commissioner Boone said these were Type III (B), Type IV and Type V systems. Hinson said the III (B) was a simple pump system with a review frequency of once every five years. He said about 4,000 existed in Iredell, but there had never been enough staff to provide the inspections. Hinson said the code (15A NCAC 18A.1961) stipulated the inspection frequencies for the other types. He said the vast majority of the systems were for single-family dwellings. Hinson said that one of the difficulties in starting up a re -inspection program would be to locate all of the components. He said some systems might require a surveyor to relocate the easement pins, plus someone would have to determine who actually owned the system. Hinson said that if the re -inspection program were ever implemented, it would take at least two full-time employees to provide the work. Commissioner Griffith asked if the department had a re -inspection fee. Hinson said no. Murray said many counties incorporated the re -inspection fee into the initial permit charge. Commissioner Boone said the re -inspection issue was not new. He asked if the county had to provide the work and if there was any urgency. Hinson said Mr. Boone was correct, but due to the mandate, he felt the board of ;sioners needed to know about the law. Commissioner Boone asked how many counties were re -inspecting the systems. Murray said Wilkes (no charge), Yadkin would soon start the program, Forsyth (no charge), Guilford (the tax office is forcing the payment), Cabarrus (no charge), Mecklenburg (no charge), Catawba (charging for only Type IV @ $150 and Type V @ $175; no III Bs), Lincoln (no charge), Rowan (no active program), Alexander (no charge) and Davie (no charge). Commissioner Boone said there were two issues (1) the cost and (2) the homeowners might be unhappy with the re -inspections, especially if repairs were needed. Commissioner Robertson said a decade from now people would want to locate where there was access to labor and clean water. He said one approach would be to allow the staff to adequately provide the wastewater inspections for new construction, but when sub -peak demand occurred, the sanitarians could do the other inspections. Robertson said the county could "staff up" and when the available man hours exceeded the permitting demand the other highest needs, or priority items, could be worked on. He said that if the State ever asked if the county had a plan, a reply could be given about the intent to comply with the law. Chairman Johnson mentioned concerns about staffing additional people. He mentioned the fiduciary responsibility in ensuring the income matched the "out -go." Johnson said, "If you can get up to full-time, and you get a slow spell in the winter with the wait -time being under two weeks, maybe you can start looking at some of the remote sites and knocking them out first." He requested for the staff to determine the charges in Guilford County. Hinson said Iredell probably had more of the systems due to the lake. He said collecting the fee would be a huge challenge. County Manager Smith said the cost could be factored in on the "front-end." He said the systems were expensive. Hinson said the matter had been brought up primarily for discussion. Murray said another concern was that Iredell provided excellent training due to there being so many different soil types. She said many environmental trainees received their training here and then left for better pay in surrounding counties. Murray mentioned the possibility of having the trainees sign an agreement indicating they would work for a certain number of years; otherwise, they would have to reimburse the county for the training costs. The board offered no objections to this type of agreement. ECONOMIC DEVELOPMENT Economic Developers Mike Smith (Statesville Regional Development) and Robby Carney (Mooresville -South Iredell Economic Development Commission) said their organizations had the following goals. 1. To market Iredell County to companies across the country and around the world. 2. To recruit targeted industries for Iredell County. 3. To assist existing industries in Iredell County with issues relating to growth and development. The two economic developers stated the following • In the last five years, the two offices have brought in $1.58 billion in capital investment. A total of 3,493 new primary jobs have been created. • The agencies have achieved Site Selection magazine's #1 Micropolitan designation four times. • Project lead times are decreasing. • 75% of the companies are looking for an existing building. • 25% of the companies are looking to build a facility, but they are requiring developed property with a 12-18 month turnaround. • None of the companies are looking for "green fields." The developers indicated the county could promote industrial development by protecting and developing potential sites and by having the proper land use planning, along with zoning tax relief, and purchasing, or having options on properties. Commissioner Boone said a new concept had been discussed about giving tax relief to people who had their property rezoned industrial. He asked how this could be accomplished without giving a direct subsidy to property owners. Economic Developer Mike Smith said Attorney Pope had been requested to assist in this effort. He said the General Assembly was also trying to help as these same types of questions were occurring across the State. Smith said one of the challenges dealt with the fact that so many of the sites were currently zoned residential agricultural, and many companies did not want the uncertainty of this type of zoning. Attorney Pope said the legislature passed a law in the last session that attempted to provide some type of relief to property owners. He said, unfortunately, the bill was not drawn in a manner to accomplish its original intent. Pope said one situation would be a farming site with residential agricultural zoning and a farm use value designation. He said this property would not be affected as it could easily be rezoned. Pope said many of the sites would be like this. He said other sites probably wouldn't benefit due to the way the legislation was written. He said the statute read, "The property has to be zoned for farm use purposes in order to qualify." 6 Boone asked if Mr. Pope was saying that if someone had present -use valuation now, and the property was rezoned from RA to M- 1, or whatever, the farm use designation would be lost. Pope said no, and it would be the opposite. He said, "If the property is zoned RA now, and you rezone it to M-1, and it doesn't qualify for farm use, it won't qualify for economic development use." He said the statute was not drawn correctly. Chairman Johnson asked if anyone was working on the problem. Economic Developer Smith said yes. He said the General Assembly Short Session didn't start until next May, but the economic developers were working on the matter. Chairman Johnson suggested for the economic developers to work with Senator Andrew Brock, who was on the Senate Finance Committee. Commissioner Robertson said that when property was rezoned the board stipulated it was consistent with the Land Use Plan. He asked as an interim step if the board, at the property owner's request, could amend the land use plan for parcels that might be used for industrial purposes. Robertson said this would be a signal to prospective buyers that the site could easily become industrial. Attorney Pope said yes. He said if a property owner was receiving farm use value and the zoning was changed to M- 1, his or her taxes would not be raised. Pope said the property owner's taxes would not be increased as it would still be farm use. Commissioner Boone mentioned that future boards of commissioners might have concerns about having to cope with angry neighbors who were upset about a different zoning type. Carney said one of the first questions from an industrial prospect was about the zoning. He said if the site did not have the proper zoning, or if there were too many hurdles to accomplish it, the industrial prospect "scratched you from the list." Economic Developer Smith asked if there could be a structuring where once the rezoned property was sold as industrial, at that point, the land owner was reimbursed. Attorney Pope said he didn't think so. He said, "This is what 1 think we should do. Look at the Land Use Plan. Make all of the changes that need to be done as soon as possible. Rezone all of the properties that need to be rezoned, and can be rezoned, without affecting the people's value as soon as possible. Then get legislation modified so we can rezone the other parcels." Commissioner Griffith said the legislation needed to be focused on. Attorney Pope said land costs were driven by the zoning. He said a property owner could be asked if they wanted $5,500 an acre or $35,000 an acre. Chairman Johnson said that with the existing inventory, there were a number of sites under farm use. He said, "That's pretty much a non -issue, you could go ahead and rezone them, and that's not going to negatively impact their taxes. I think as a parallel course you need to be working on legislation that will help defer or abate those taxes until a later date. Then you will have to look at individual sites to see the cost of extending infrastructure to individual sites." Attorney Pope said, "There's more than one component in getting a product ready. The first is the zoning and the second, being infrastructure, is more difficult. I think at some point the board needs to determine how to accomplish this. This will involve some cooperation from the city." Chairman Johnson said meetings had occurred with the city. He said there were areas in the county that aligned with what had been discussed. Johnson said one area was Cornelius Road. Chairman Johnson mentioned that the two economic development offices were different. He cautioned that they shouldn't expect the same type of assistance. Johnson said the developers should tell their communities that the board of commissioners was attempting to work with them with an individual approach. Johnson said the marketing strategy for Statesville would be different from the one in Mooresville. Carney asked for flexibility in understanding the needs of both groups. Chairman Johnson asked County Manager Smith to invite the local legislative delegation to the Winter Planning Session in February to discuss the economic development legislation. EMPLOYEE INCENTIVES Commissioner Boone said an employee incentive program was suggested earlier this year, but not much work had occurred on it. Boone said the size and growth of government had always been a concern to him. He said there was no financial incentive for employees to save the county money, and a constructive method had been researched. He then reviewed the following information about the matter. EMPLOYEE INCENTIVES Incentives for Employees who Suggest Ways to Save Money. Savings would have to be real and quantifiable. Cannot be an accounting gimmick, deferral of normal maintenance or replacement of equipment or supplies, etc. If a revenue producing program is cut, the revenue loss would have to be factored in. Suggestions could involve a technical reduction in the level of service, e.g., eliminating activity that has very few users, reduction of office hours during times when few members of the public use the office, etc. The reward would have to be large enough to provide a real incentive. Some suggest a bonus of 10 percent of the amount saved up to a $10,000 bonus, then a bonus of one percent of the savings above that level, with no upper limit. These numbers are not set in stone, but a starting point for a discussion. Literature on the subject indicates that one problem with incentive programs is the lack of cooperation of department heads or other supervisory personnel. Management may believe that it is a reflection on their performance that they had not thought of an efficiency measure identified by an employee. Employees may be reluctant to submit suggestions due to concern of a negative reaction from their superior. A remedy for this problem is to allow department heads and perhaps other management personnel to receive a percentage bonus if an employee submits a cost-saving idea. The County Manager or his designee and/or a committee would administer the program and verify the savings. Management and BOC have to be committed to the plan for it to succeed. Incentives for Employees Who Suggest Other Improvements: Employees may have suggestions that provide benefits for the county, but do not involve a quantifiable savings. An example may be a measure that enhances safety. Several jurisdictions provide relatively small monetary bonuses for such suggestions, such as $250 or $500, and put limit on the number of such awards peryear. MANAGEMENT INCENTIVES Incentives for the County Manager and department heads could potentially save the county far more money than incentives for other employees. To implement the program, the BOC would have to establish a benchmark level of spending. This benchmark could be last year's spending level, the percentage increase in last year's budget, or some amount in between. If the manager or department head recommends a budget less than the benchmark, and it is ultimately adopted by the BOC, then the manager or department head receives a percentage of the savings. Due to the larger amounts of money involved, the percentage savings would be less than that of lower -level employees. As in the case of other employee incentives, accounting gimmicks and deferral of maintenance or equipment replacement would not count. Major capital outlays approved by the BOC should probably not be counted. Reductions due to decreases in commodity costs should not count. A reduction in the number of employees would count. As in the case of other employees a technical reduction in the level ofservice could count. Criteria would have to be established to accountfor increases and decreases in grants and other outside sources of revenue. All incentive payments would have to be approved by the BOC. Mr. Boone said it was realized the suggestions needed more work, but the program would help the employees as well as the taxpayers. Commissioner Griffith mentioned that if no one used the program, nothing would be lost. Boone said the only loss would be in the staff time working on the program. Chairtnan Johnson said there would be some benefit to the program. Johnson said the county manager, finance director, as well as the deputy county manager, could use Mr. Boone's suggestions as an outline to develop a program. He mentioned that Mr. Boone could work with the staff, and a proposal could be submitted at the Winter Planning Session. In regards to another matter, Commissioner Boone mentioned transparency, and that some counties had more information on-line. He mentioned that Wake County had more detailed budget information on-line. Finance Director Robertson mentioned that Wake County had been contacted, and it was discovered that some of the data had been "cleaned up" before it went on-line. She said that accounting techs were not placing the material on-line rather Wake County had two full-time people who "cleaned up" the data. County Manager Smith said he and Finance Director Robertson had discussed the matter, and "a happy medium type approach" might be used in placing data on the county's website. LUNCH BREAK During the lunch break, John Koppelmeyer, the President/CEO of Barium Springs Home for Children, provided a brief overview of his organization. FIRE & RESCUE UPDATES Emergency Services Coordinator David Saleeby, Fire Marshal Garland Cloer, along with EMS Director David Cwer, and David Martin, the Communications and Emergency Management Director discussed their departments during this segment. County Manager Smith said Saleeby had been working the past few months on a hybrid funding plan in the event that the Lake Norman VFD pulled out of the county wide fire district. 9 Saleeby provided an update on rescue services from Shepherds to the end of the county. He said discussions had occurred with these groups, and later a group met with the Mooresville Rescue Squad. Saleeby said even later, a group consisting of the four volunteer fire departments, Mooresville Fire, Mooresville Rescue, and EMS started to regularly meet. He reminded everyone that in 2011 the county granted the Town of Mooresville a rescue district. Saleeby said recently, the county granted Shepherds and Lake Norman their rescue districts after criteria had been met. He said that out of the five areas (Shepherds, Mooresville, Lake Norman, Mt. Mourne and South Iredell), Mooresville Fire, Shepherds Fire, and Lake Norman were operating as they had always done and this included rescue. He said Mooresville Rescue was not operating in these areas rather it was only serving Mt. Mourne and South Iredell. Saleeby said, however, Mooresville Rescue was backing up EMS with an ambulance (backup for 911 calls, fire standby, and football games standby). He said rescue had three components, and these were (1) actual rescue activities (2) ambulance services and (3) public events (boat shows, balloon rallies, football games, etc.) Saleeby said Mt. Mourne VFD and South Iredell VFD were ready with their own rescue districts. He said Mt. Mourne was close to being a medium rescue agency. Commissioner Robertson said he recollected the VFDs had to be medium rescue in order to form their own districts. Saleeby said this idea was considered but never actually approved. He said medium rescue involved many components, and most of the calls, at least 99%, were for light rescue. Saleeby said the difference between light and medium rescue was the amount of equipment (bigger air bags, heavier straps, etc.) required to be certified. He said eight certified personnel were needed, and most departments had more. Saleeby said some areas of the county might not need medium or heavy rescue. County Manager Smith said it had been found that Iredell County had many pieces of rescue equipment. Saleeby said invitations had been extended to the Mooresville Rescue Squad members to join other departments. He said Mooresville Rescue, however, had declined the invitations. Squad. Commissioner Boone asked how many people were active in the Mooresville Rescue Saiceby said 40, however, the number of active members might be in the single digits. Commissioner Griffith asked if the county had authority to direct that a merger occur. Saleeby said the fire departments were contracted services, but the rescue squads were not. He said the rescue squads received funding and nothing else. Griffith said if the Mooresville district disintegrated, and the funding stopped, the squad would have to make a decision. assets. Commissioner Robertson asked who would receive Mooresville Rescue's equipment or Saleeby said the squad could remain without a district. EMS Director David Cloer said he believed the squad would be more cooperative once direction from the county was given. Chairman Johnson asked if anyone had heard that Mooresville Rescue had made a statement that none of its equipment would be donated to the fire departments. No one had a response. Johnson said he would be willing to let Mooresville Rescue know that if the agency was willing to focus on ambulance service in the southern end of the county, then this would be permitted; however, that would be its operational limit. He said if the squad was unwilling, the funding could be stopped now. 10 Commissioner Griffith asked how the calls would be dispatched if the funding stopped. Communications Director David Martin mentioned the liability if a call wasn't dispatched. Griffith said the county should be covered due to having a contract with a VFD that could provide rescue services. She asked why the dispatch would go to an agency without a contract. Commissioner Robertson said the county would not be obligated in regards to rescue, but there were questions on ambulance back up. EMS Director David Cloer was asked what would happen if Mooresville Rescue did not supply ambulance back up. Cloer said that since January 1, 2013, Mooresville Rescue had responded 719 times to ambulance calls with many of these also being handled by EMS. He said this was 96 calls, or only 9.14% of the calls per month. He said EMS could absorb the 9.14% each month without any problems. Cloer said that if the Mooresville ambulances got tied up, Troutman EMS helped along with the other EMS bases in the southern end. He said no hardships were envisioned if Mooresville Rescue discontinued services. Commissioner Griffith asked if the county could not ask Mooresville Rescue to meet about the problem, especially since the squad was being paid each month. Chairman Johnson said it was worth something to the community to have ambulance coverage at some of the events, but concern existed about funding the organization and not knowing where the equipment might eventually end up. He said the county could stop funding Mooresville Rescue, and put the money where it was needed. Commissioner Robertson said the county should never be in this type of position, or one where funding was provided to an entity and this same agency decided where its equipment would go. He mentioned the possibility of placing an amendment in the VFD contracts indicating that if the services were not performed, the hard assets reverted to the county. County Attorney Pope said this could be done, or the board of commissioners might adopt a resolution indicating that if an agency went out of business, the county controlled the assets. Commissioner Robertson said he would be in favor of this type of resolution. Commissioner Boone asked, hypothetically, what would be the harm in dispatching Mooresville Rescue if the funding ceased. EMS Director Cloer said Mooresville Rescue would still fall under the EMS umbrella, and the squad would be monitored. Saleeby shared the following spreadsheet that shows funding and service delivery. He said a proposed funding formula was also included based on area and population. Saleeby said the data could be changed easily in Excel. He said that in February or March "real numbers" would be presented based on the board's direction. He said contracts would be drafted at that time. There was consensus by the board that the spreadsheet could be used as model. County Manager Smith said the $618,000 listed in the spreadsheet for FY 14 funding was not formula based. He said that when the recession hit, the funding amount was lowered. Saleeby said that in regards to future capital, the county's name could be on the vehicle titles. County Manager Smith asked, since the board was in agreement with the formula, if the staff could return with a number for the total. Chairman Johnson voiced objections. He said the departments would expect the funding if a certain number were used. 11 Commissioner Boone suggested that $618,000.00, as used in the model spreadsheet, be used Saleeby said $618,000 would be used in the template and the staff would stay below Shepherds in the discussions. (Staying below Shepherds VFD means that the work or discussion being done in regards to the Mooresville Rescue Squad will not continue northward past the Shepherds VFD.) Mr. Saleeby mentioned that some counties had rescue coordinators and these people insured that training was done and standards were met. Saleeby said these responsibilities could be added to an existing employee's job responsibilities. The referenced spreadsheet is as follows: iID.l7! ':. 545.355 Som '., 50,000 '... 9.ro0 $0.000 ,., 50.000 ,. 50.000 $63.07 '., $7,052 te[rtNm D.Wrtmmt NIM I&$ TF&R M7&R $ pF&R VNF&RMWFD SNFO Mn Nrrwt IMM RM SII $$$M4 Pool/R ''... $1096 $290 $706 437 I $636.9 5619,019 I $42314 Nrnnt Nbntbn.7r 14 1111 Win OnN '.. $1621 $262.2 $771 $20A $29.3 $21.3 $170 $1&1 _ _ $39.2 puna In Cumm RS FUMm6 $0.417 MM Commttmelrt C.InM F.mW. 157.00 I 29.00 71.00 59500 � ..__....... _ , lN. Cu rrent iormub% i&39% d&16% 11.93% �_L.._ _ ( I y — _-- A W 15&60 253.30 749 22.21 1 1116 22.74 '. HAD 17.21 , 97.20 3S.9 2622% 4241% i2A7% 3.75% 511% PopuWb. K ', 30.9 ' 60.2 196 99 30.4 13.0 19 13 16&1 ILO %Anwl 0.056 OAA 0.119 IM 0.079 OAO OMO 0.067 7nmpm w ImmUte/W4t0.t/mI, I/N '., 1/69/A 1/00 VW ',. I/W/A W i/14 W —_ itw '. 3pdtl Atuwrt—. Sn Clutl fx detltl Y ''... Y Y Y N N N N Y Avke Uwi Ut6t(MedlomfNnW F N N». R—f M M 6 1• N MA PnrMet ',, Fin 14.a R R f/R F/A F/R $/R F/R 7/R • Cv.Ret n $616.)00 RS Adty0.tmem A Wto. SenO WUM iID.l7! ':. 545.355 Som '., 50,000 '... 9.ro0 $0.000 ,., 50.000 ,. 50.000 $63.07 '., $7,052 AbnR M,nmo% 15% 1111 '.. I 1. '_-- tool $209457 912106 1 7,064 569AA $72156 1 S3"T 437 I 513.625 I 5619,019 I $42314 Nrnnt Nbntbn.7r 14 1111 5309600 5231777 $70600 1111. S0A00_ Sam $0000 S0WD $11.000 $61610 puna In Cumm RS FUMm6 $0.417 MM Commttmelrt '..,. $55.000 '', $55.000 Plq dFY1SMWd6n ,etpoolto b CPI Pt Werd'r $674.029 FIRE DEPARTMENTS: Saleeby said that at the 2013 Winter Planning Session, the Lake Norman VFD was discussed. He said since that time, a contract was executed where this department agreed to remain in the county wide service district. Saleeby said even though Lake Norman had agreed to remain in the district, a hybrid funding formula, as follows, was developed to show what would happen if all the departments had their own taxing districts. 12 Hybrid Funding Formula for County Wide Fire District Departments Tax Rate Sxlstin Tax Rate fl14pflglnd Requiredfor Revenue@IOC General Fund Building or District I{ent Total Revenue Cap Debt per 94dj4G Fy20140udget Maximmn Rate SupplemSo Supplement Truck South required for district Curren[ Change In (t) Iredell Captiel Debt Tax Rate Tax Rate Central 19,84 $318,000 16.12 197,240 120,760 310,000 10.00173.w Cool Springs 41,203 $401,000 9.73 401,000 401,000 9.73 County tine 4,876 $74,850 15.35 48,760 26,090 74,850 10.00 Ebenezer 53,432 $433,000 8.10 433,000 433,000 P 5130,000 2.433 8.00 Harmony 41,333 $515,000 12.6 413,330 101,670 515,000 P $159,000 3.847 10.000 Wke Norman 325,444 $960,000 2.95 960,00 960,000 B $250,000 0.768 2.95 Cona Hickory 6,875 $63,460 9.23 63,460 63,460 9.233 Monticello 36,600 $306,000 8.36 30@,000 - 306,00 0.366 Shefietd Callahan 2,612 576,660 29.35 26,120 50,540 76,660 T $16,188 6.198 10.00 South Reded "` 28,917 $438,000 15.15 2SU70 148,030 430,000 8 $163,000 5.637 10.00 Trinity 29,662 $361,000 12.17 298,520 64,380 361,000 10A00 UnionGrove 17,511 $365,532 20.87 ]75,IIO 190,422 365,532 P 595,000 5.425 10.00 7 1 3.00 Wayside 42,491 $438,0001 10.31 424,910 1 13,090 438,000 8 $75,000 1.765 10.00 7 3.00 West based 56,037 $394,000 6.93 394,000 394,0011 6.93 7 407 Wilke, Iredell 3,732 $67,100 17.48 37,320 29,780 67,100 T $10,750 5.024 10.00 7 $5,211,602 745,562 $5,211,602 5906,938 711,249 $385,805 $4,251,602 $4,251,602 GF increase 1102 No take Norman -CWFT rate General Fund Tax Rate Required "erred on"1 2,047,330 0.3642 " South Iredell FY14 275,000 Adj. for New Debt 163,000 438,000 Saleeby said that by the State statute, the tax could not go over fifteen cents, but several departments would be over this if they had to maintain their own district or were stand alone. He said that if Lake Norman ever decided to leave the county wide service district the tax rate would be around eleven cents. Saleeby said the county wide fire district was created in 1987, but since that time 51% of the fire tax was being received from a small peninsula in the southern end. He said that in the spreadsheet, every department would have a non -voted tax district, but they would stand alone. Saleeby said the School of Government had advised against abolishing the county wide fire district, but the fire tax district board would be eliminated. Chairman Johnson said he didn't see any type of alternative to the hybrid system. Saleeby said the staff would work on the system and seek assistance from the tax office. He said information would be shared at the 2014 Winter Planning Session. RESCUE IN THE SOUTHERN END: Chairman Johnson gave the following direction to Mr. Saleeby: Johnson said, "I think we should re -approach Mooresville Rescue and ask them what role they desire in rescue services in south Iredell. If this is limited to ambulance service, then we are willing to accommodate that, and we'll find a way for their ambulance service to fit into David Cloer's operation. We will be as accommodating as we can. In exchange for that, we expect some answer as far as to the dispensation of the existing equipment that is in their possession right now. If they are unwilling to talk, and depending upon the report back from Mr. Saleeby, if there is no answer, it will be my recommendation that the funding cease immediately." All board members were in consensus with Mr. Johnson's statement. Fire Marshal Cloer mentioned that not all VFDs needed to be heavy rescue. He said one VFD in an area with heavy rescue was enough. Chairman Johnson said it was understood that there was a significant cost to go from medium to heavy rescue. Johnson said that he did not have any problems with a fire department going to medium, but there should be a limit to heavy rescue. He said there should be a clear definition of what was classified as light, medium, and heavy rescue, and then a cost could be determined for each type. Cy 71u1DoW.1 13 Joining the commissioners for this discussion were Sheriffs Chief Deputy Rick Dowdle, Captain Mike Phillips, and Crime Lab Director Misty Icard. Phillips said a five year business plan had been created, and it was hoped his office would not have to use as much in seized funds to fund the crime lab in the future. The business plan is as follows FICA Convalescent,Crime Lab 13,375 13,776 16,484 18,058 19,643 FY13 FY 14 FY15 FY16 FY17 FY18 FY19 Expenditures 23,531 23,717 25,891 27,166 26,450 28,524 44,2641 44,818 Salaries - 4 employees 58,203 65,305 72,701 75,069 )ther Insurance - 5% yr. increase Full Time (2) 136,634 136,494 140,589 $144,806 $149,151 $153,625 $158,234 Part -Time (2) 35,946 38,340 39,490 $40,675 $41,895 $43,152 $44,447 Additional Full Time (1) to be added in FY35 on 3282 344E Liability, Bond 1,500 1,500 Governor's Highway Safety Grant (100/50/25/0) 2067 30,000 45,000 60.000 60.000 FICA 13,202 13,375 13,776 16,484 18,058 19,643 20,095 Retirement & 401K Health, Life, Wellness(5%/yr increase) 16,081 14,981 16,543 14,900 17,039 15,645 21,187 20,532 23,531 23,717 25,891 27,166 26,450 28,524 44,2641 44,818 46,460 58,203 65,305 72,701 75,069 )ther Insurance - 5% yr. increase 8,582 8,839 ASCLD/Lab Annual Accreditation Fee 3,000 3,000 3,000 Workers Comp 1,800 1,800 1890 2481 2865 3282 344E Liability, Bond 1,500 1,500 1575 2067 2387 2735 287: 3,300 F 3,300 3,465 4,547 5,252 6,017 6,318 Ither Costs 716 738 760 Microscope Maintenance (3% annual increase) 450 450 464 Uniforms Vehicles (2) (FY17 and beyond from reserve) 4,800 4,800 7,200 7,200 7,200 7,200 7,200 -Y35 add additional vehicle w/ employee and 1 1 I 1 I 61,545 64,301 eplace 2 existing in FY35 and FY16) 66,973 69,942 60.000 30.000 IR.nnn taAnn aR Ann tai Employee Cost Supplies Departmental Supplies Contracted Services 3,5501 5,500 5,775 6,064 6,367 6,685 7,020 AFIS Maintenace Fee (3% annual increase) 8,009 8,009 8,249 8,497 8,752 9,014 9,285 FA Maintenance Fee (3% annual increase) 7,625 7,854 8,089 8,332 8,582 8,839 ASCLD/Lab Annual Accreditation Fee 3,000 3,000 3,000 3,000 3,000 3,000 FT -IR Maintenance (3% annual increase) 6,100 6,100 6,283 6,471 6,666 6,866 7,072 GC/MS Maintenance (3% annual increase) 17,000 17,000 35,020 36,071 37,153 38,267 39,415 Balance Maintenance (3% annual increase) 525 525 675 695 716 738 760 Microscope Maintenance (3% annual increase) 450 450 464 477 492 506 522 Weight Certifications 1,000 1,050 32,084 1 42,709 61,545 64,301 65,110 66,973 69,942 14 Laboratory Equipment 4,657 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Reference Books 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Training and Development 4,657 15,500 25,000 25,750 21,000 21,630 22,279 3% annual increase >99,000 for new GC/MS) Operating Costs 34,000 34,000 34,000 34,000 3uilding Maintenance and Repairs 8,871 5,000 5,000 All Utility Costs (5%increase) 10,555 10,555 11,083 11,637 12,219 12,830 13,472 Telephone $18 mo. x 7 (landlines) 1,512 1,512 1,512 1,512 1,512 1,512 1,512 Cell Phone 3,790 3,790 5,690 5,690 5,690 5,690 5,690 Fax Machine $18 are. 215 215 215 215 215 215 215 Copy Machine $16 me 192 192 192 192 192 192 192 Lexmark Printer $15 me 280 180 180 ISO 180 180 Fuel Costs (5% annual increase) 6,290 6,493 10,226 10,738 11,275 11,838 12,430 Vehicle- Routine Maintenance 1,500 1,500 2,200 2,200 2,200 2,200 2,200 Vehicle Tires 250 250 375 375 375 375 375 Vehicle Insurance ($400 x 2 until FY15, then x3) - $50,000 5%annual !no 800 800 1.260 1.323 1.3A9 1 aSq i cao 3epreciable Assets Major Equipment (from reserve) (FY15 + additional >99,000 for new GC/MS) 133,000 34,000 34,000 34,000 34,000 3uilding Maintenance and Repairs 8,871 5,000 5,000 5,000 5,000 5,000 5,000 (otal Expenditures 327,710 347,948 587,583 512,915 ,528,074 562,324 577,523 tevenues )RUGS - 1300 cases @ $600 statutory rate x 20- !5% collection rate $101,178 $156,000 $163,800 $171,600 $179,400 $187,200 $195,000 (Est. 1-2 year lag time) d.COHOL- 1000 cases @ $600 x 50% until FY15, hen 2000 cases w/ new employee $48,000 $600,000 $606,000 $612,060 $618,181 $624,362 (Est 90 day lag time) ,DMI N ISTRAT'IVE FEES for Current Customers $30,000 $30,000 $30,000 $30,000 $30,000 ,DMINISTRATIVE FEES for Prospective Customers $50,000 $50,000 $50,000 $50,000 $50,000 PMENT GRANTS I $45,000 $45,000 $45,000 $45,000 $45,000 $45,000 Commissioner Griffith asked when the lab was created. Dowdle said 2009. Griffith asked how the representatives could present a budget with a projected 1,250% increase in revenues for one year. Dowdle said the crime lab personnel "had been backed into a corner to come up with a projection." He said it was unknown as to how much money would be paid by the judicial system. Griffith said the maximum revenue had been projected for every single alcohol case. Captain Phillips said the projection showed $600 at 50%. He said it was being estimated that the lab would collect 50% on the $600.00, or on each case. Commissioner Robertson asked how much it cost to perform an alcohol test. Icard said it was difficult to determine a cost. She said expenditures could be divided by how many cases were performed in a year's time. Icard said the costs were primarily in the bottles and gases. Robertson said the operational costs did not amount to much. He said the expenses were in capital and labor. 15 Phillips said the Highway Patrol had asked the crime lab to perform its tests. Commissioner Boone asked how many North Carolina counties or agencies had their own crime labs. Icard said the Wilmington Police Department, New Hanover County, CCBI in Charlotte, and Pitt County. She said Durham County was in the process. Boone said hard, concrete proof was needed to show the lab expedited court cases. He mentioned that from on-line statistics, Iredell seemed to have more backlogged court cases than many other counties. Icard said at the present time, only the State tested blood samples. Boone asked if hospitals sent their samples to the State Crime Lab. Icard said the suspect was transported to the hospital for the blood to be drawn and the officer mailed the sample to the State. She said it took two years to receive the results from the State. Icard said many DWI cases were dropped due to this situation. Boone asked about drug testing. Icard said the lab could test for any controlled substance. She said the lab also performed latent print testing. Boone said only a few crimes were solved by fingerprints. Commissioner Boone asked why it took three or four employees to conduct the tests. Icard said each employee had to be certified, and she was certified in forensic drug chemistry. Icard said a different person, not the individual that initially conducted the test, had to review each case. Boone asked why the lab had an assigned vehicle. Icard said the employees were sworn deputies, and they responded to clandestine laboratories. Boone shared concerns about the lab conducting tests for out -of -county agencies, especially due to the uncertainty of being paid. He mentioned a problem of not collecting upfront and suggested that perhaps invoicing with a 30 -day billing could occur. Boone asked if any reimbursement came from the federal cases. Icard said, "Not that I'm aware of." Boone asked why the county was doing work for the federal government. Icard said there were only a few cases, and these were usually related to Iredell County. Boone expressed concerns about the federal and out -of -county agency tests. Commissioner Robertson asked if the State charged for the tests. Dowdle said the State's payment would be through restitution. Robertson said it was understood the only reason the tests were not being sent to the State lab was due to the long wait time for the results. Dowdle said there could be a two or three year wait time for a case. Robertson asked if the other counties could be charged an upfront fee. 16 Phillips said there was an administrative fee that would be charged. He said the statute indicated the fee awarded by the court upon conviction could be paid to the crime lab that did the analysis. Phillips said every county would eventually be told about the administrative fee. Boone said it was understood the lab had three employees. Icard said yes, but not all three could do blood chemistry tests. She said two could perform these tests and the third individual did the latent prints and crime scenes. Commissioner Griffith said the crime lab got off to the wrong start when it was first presented to the board as being self-supporting. She said the department had two full-time employees and seven telephone lines. Phillips said the Governor's Crime Commission had offered the department a grant to hire someone to perform drug tests. He said board approval had not been requested, but the position was added into the budget to show the funds were available. Griffith asked how long the person's salary would be paid by the State. Phillips said three years, and the county would have to agree to keep the person on staff for one more year. Chairman Johnson asked how many counties had made a commitment to use the crime lab. Icard said each analyst could perform 1,000 cases a year. Johnson asked how many law enforcement agencies would use the lab. Icard said there were no commitments in writing. Commissioner Boone said he would like to have hard evidence that showed the cases were being expedited more rapidly in Iredell County. Chairman Johnson said the business plan indicated a net loss of $98,948. Commissioner Boone again mentioned his concern about the work for out -of -county agencies, and if this occurred, an upfront charge should be paid. He also mentioned a concern about the vehicle supplied to the lab. Commissioner Robertson suggested that between now and the Winter Planning Session that the crime lab personnel have some numbers on how many alcohol tests had been conducted. Chairman Johnson said, "You are going to live or die by your own numbers. If that number is not $98,948 as the net loss by the end of this year, I hate to say it like this, but we don't have anything else to talk about." dollars. Griffith said she felt the deficit, since the crime lab's inception, would be close to a million Dowdle said it would be a terrible discredit to the citizens to abolish the crime lab. Chairman Johnson said, "You're going to have to prove to me that your business plan is sound by coming back and having no more than a net loss of $98,948.00, and if not, we are done." CAPITAL PROJECT UPDATES Iredell County Jail: Joining the board to discuss a new jail were Dan Mace and Todd Davis from Moseley Architects, along with Captain Bert Connelly, and Chief Deputy Rick Dowdle. Mr. Davis reviewed a detention needs assessment and then presented the following three options in regards to a new detention center. 17 Option A is as follows: MOSELEYAI2CHITECTS A PROFESSIONAL CORPORATION Client: Iredell County, NC Date: November 5, 2013 Project Name: Iredell County Jail Expansion OPTION A Computed By: DRM Description: 384 new Jail beds (8 -48 bed housing units) Checked By: DRM Project# New Jail "core" space for approx. 1000 Sheet Number: 1 of 1 Item No. Description Area Unit Unit Cost Total Cost Construction Costs 1 New Jail Construction - "Conditioned walkable square feet' 86,780 SF $215.00 $18,657,700.00 2 New Jail Construction - Vehicle Sall port & Recreation Yardi 5,130 SF $175.00 $897,750.00 3 Site Development N/A SF lump sum est. $1,000,000.00 4 Construction / Design Contingency N/A SF 5.00% $1,027,772.50 5 Cost Escalation Contingency - 12 months 5.00% $1,079,161.13 Subtotal $22,662,383.63 Estimated Construction Cost 91,910 SF $246.57 $22,662,383.63 Project Costs 1 Fixtures. Furnishings & Equipment FF&E of finished space) N/A N/A 5.00% $1,133,119.18 2 Site and Construction Testing N/A N/A 0.50%1 $113,311.92 3 Misc. Fees N/A N/A 8.00% $1,812,990.69 4 Document printing cost estimate N/A N/A lump sum est. $25,000.00 5 Operations and Transition Services N/A N/A 0.50% $113,311.92 Subtotal $3,197,733.71 TOTAL ESTIMATED PROJECT BUDGET $25,860,117.33 6 Full time construction on-site management (optional) lump sum est. $350,000.00 Note: Housing units comprised of cells sized for double occupancy: 2) - "mezzanine" style floors on top of first floor "core" spaces Option B is as follows: 18 MQSELEYARCHITECTS A PROFESSIONAL CORPORATION Client: Iredell County, NC Date: November 5, 2013 Project Name: Iredell County Jail Expansion OPTION B Computed By: DRM Description: 384 new Jail beds (8 - 48 bed housing units) Checked By: DRM Project# Core space for 1000 -with EOC1911 center Sheet Number. 1 of 1 Item No. Description Area Unit Unit Cost Total Cost Construction Costs 1 New Jail Construction - "Conditioned walkable square feet" 86,780 SF $215.00 $18,657,700.00 2 New Jail Construction - Vehicle Sall ort & Recreation Yyarcdh 5,130 SF $175.00 $897,750.00 3 New Construction - ECC and E911 Facility connected 11,000 SF $200.00 $2,200,000.00 4 Site Development N/A SF lump sum est. $1,000,000.00 5 Construction / Design Contingency N/A SF 5.00% $1,137,772.50 6 Cost Escalation Contingency - 12 months 5.00% $1,194,661.13 Subtotal $25,087,883.63 Estimated Construction Cost 102,910 SF $243.78 $26,087,883.63 Project Costs 1 Fixtures. Furnishings & Equipment FF&E of finished space) N/A N/A 1 5.00% $1,254,394.18 2 Site and Construction Testing NIA N/A 0.50% $125,439.42 3 Misc. Fees NIA N/A 8.00% $2,007,030.69 4 Document printing cost estimate N/A N/A lump sum est. $30,000.00 5 Operations and Transition Services NIA NIA 0.50% $125,439.42 Subtotal $3,642,303.71 TOTAL ESTIMATED PROJECT BUDGET $28,630,187.33 6 Full time construction on-site management (optional) lump sum est. $350,000.00 Note: Housingunits comprised of cells sized for double occupancy: (2) - "mezzanine" s Is floors Ion top of first floor "core" spaces Option C is as follows: 19 M®SELEYARCHITECTS A PROFESSIONAL CORPORATION Client: Iredell County, NC Date: September 28, 2012 Project Name: Iredell County Jail Expansion OPTION C Computed By: DRM Description: 576 new Jail beds -12 - 48 bed housing units Checked By: DRM Project# New Jail "core" space for approx. 1000 Sheet Number. 1 of 1 Item No. Description Area Unit Unit Cost Total Cost Construction Costs 1 New Jail Construction - "Conditioned walkable square feet" 122,758 SF $215.00 $26,392,970.00 2 New Jail Construction - Vehicle Sall ort & Recreation Yard 6,610 SF $175.00 $1,156,750.00 3 Existing 1979s is I building demolished N/A N/A lump sum est. $250,000.00 4 Site Development N/A SF lump sum est. $1,500,000.00 5 Construction / Design Contingency N/A SF 5.00% $1,464,986.00 6 Cost Escalation Contingency - 12 months 5.00% $1,538,235.30 Subtotal $32,302,941.30 Estimated Construction Cost 129,368 SF $249.70 $32,302,941.30 Project Costs 1 Fixtures. Furnishings & Equipment FF&E of finished space) N/A N/A 5.00%1 $1,615,147.07 2 ISRET and Construction Testing N/A I N/A 0.50%1 $161,514.71 3 Misc. Fees N/A N/A 8.00% $2,584,235.30 4 Document printing cost estimate N/A N/A lump sum est. $30,000.00 5 Operations and Transition Services N/A N/A 0.50% $161,514.71 Subtotal $4,562,411.78 TOTAL ESTIMATED PROJECT BUDGET $36,855,353.08 6 Full time construction on-site management (optional) lump sum est. $350,000.00 Note: Housing units comprised of cells sized for double occupancy: 2) - "mezzanine" style floors on top of first floor "core" spaces Commissioner Robertson asked if the jail would be a "bare bones" facility. Mace said the State and Federal codes would be met, but the facility would not be fancy. He said there would be enough space downtown for all three options. Communications Director David Martin asked if there would be a place to locate the tower. Davis and Mace said the tower placement was not researched. Dowdle suggested placing the tower on top of the new jail. County Manager Smith said there were height limitations for downtown Statesville. He mentioned there might be a problem with relocating the tower. Dowdle asked if a different type of antennae could be used -- one that didn't need a tower. Martin said the tower was microwaving to all the other sites. He said a path analysis would have to occur. ADJOURNMENT: The meeting adjourned at 4:56 PM. Approved: Clerk to the Board 20