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Home My WebLink AboutApril 15 2014 Regular MinutesApril 15, 2014 IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES April 15, 2014 The Iredell County Board of Commissioners met on Tuesday, April 15, 2014, at 7:00 PM, in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman Steve Johnson Vice Chairman Marvin Norman Renee Griffith Ken Robertson Absent: David Boone Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County Manager Beth Dirks, Emergency Coordinator David Saleeby, Human Resources Director Sandra Gregory, Finance Director Susan Robertson and Clerk to the Board Retha Gaither. CALL TO ORDER by Chairman Steve Johnson. INVOCATION by Chairman Steve Johnson with a moment of silence for Commissioner David Boone who was in the hospital. PLEDGE OF ALLEGIANCE led by Chairman Steve Johnson. ADJUSTMENTS OF THE AGENDA: County Manager Ron Smith had the following adjustments to the agenda: Delete: Item A, Memo #1 under Appointment Before the Board. Add: Item H, Memo #7A under Administrative Matters which is a transfer between the Parks Project Ordinance and the Scotts Rosenwald Park Fund. Chairman Johnson asked for an adjustment to suspend the rules under Announcements of Vacancies on Boards and Commissions. He asked to proceed with the appointment for the Charlotte Regional Carolinas Partnership and Town Of Troutman Board of Adjustment due to upcoming meetings. Chairman Johnson asked to add under Appointments to Board and Commissions to appoint the Chairman and Vice -Chairman to the Board of Equalization and Review. MOTION by Chairman Johnson to adopt the agenda as amended. VOTING: Ayes — 4; Nays — 0 April 15, 2014 APPOINTMENTS BEFORE THE BOARD (None) PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS (None) PUBLIC HEARINGS (None) ADMINISTRATIVE MATTERS Request from Human Resources to Recognize Employees Who Have Successfully Completed the Employee Training Academy: County Manager Ron Smith reported this item as one of the more positive aspects to his job. He said staff has been working for over three months on a program for county employees who were nominated by their department director. These employees were viewed as "up and comers" of the organization. Some currently hold supervisory roles, some are assistant directors and some are department directors. These employees were viewed as future leaders. Smith said this has been a great experience and he hopes this program will continue. The cost of $8,000.00, to train 16 staff members to be better employees by understanding Iredell County government, has been the best training money spent. Chairman Johnson presented each of the following employees with a Certificate of Completion: Colin Barnes (Information Systems), Terence Boller (Solid Waste), Bradley Brawley (ECOM), Jeffrey Chuby (Building Standards), Fran Elliott (Tax), Brady Freeman (Environmental Health), Brad Gates (Animal Services), Leslie Hatfield (Health), Ronnie Lee (Facility Services), Walt McGervey (Building Standards), Juli Moore (Library), Blair Richey (EMS -Specialty Services), David Souther (Fire Marshal), Caroline Taylor (Health), Matthew Todd (Planning), and Karen Williams (Human Resources). Request from JCPC Chairman for Approval of FY15 Juvenile Crime Prevention Council Funding Plan: Clerk of Court Jim Mixson asked the Board to approve next year's funding plan for the Juvenile Crime Prevention Council in Iredell County. This funding helps to pay for various services for Iredell County youth that are at risk. Services range from out-patient substance abuse treatment, mediation, group home placement, and temporary care facilities. The total amount anticipated from the state is $286,795.00 which requires a 30% match from the County. Commissioner Renee Griffith asked if the amount is more or the same as last year. Mixson replied it is the same. Chairman Johnson asked if there was a difference in allocation to different agencies. Mixson said all allocations are a little greater this year. One program, Fifth Street Ministries, did not wish to participate this year. 2 April 15, 2014 OTION by Commissioner Griffith to approve. VOTING: Ayes — 4; Nays — 0. Request from Finance to Approve Two ISS Lottery Applications and Budget Amendment #32 for $344,676.00: Finance Director Susan Robertson stated that Dr. Kenny Miller submitted two lottery applications for the Board's approval. One is for the Career and Technical School for the Fire Training Center and the second is to reimburse the payment for the purchase of 85 acres of land. The total of the two projects is $344,676.00. Commissioner Ken Robertson asked if lottery proceeds are holding steady. Susan Robertson said she did not know the collections for this year. However, appropriations for schools are preset amounts. OTION by Vice Chairman Marvin Norman to approve Budget Amendment #32. VOTING: Ayes — 4; Nays — 0. Budget Amendment Fiscal Year 2013-14 BA#32 4/15/2014 To recognize Lottery Proceeds and appropriate the funds to reimburse Iredell-Statesville Schools for projects completed CATS Fire Training Center ($141,746) and payment reimbursement for land purchase for future school site ($202,930) Account# Current Change Amended General Fund (696,320) 1,103,568 (344,676) 344,676 (1,040,996) 1,448,244 104700 4571.01 105700 560004 ISS - Lottery Proceeds ISS - Lottery Projects *** Request from Purchasing and Contracts Manager for Approval of a Three -Year Agreement with NC Department of Public Safety to Provide Space for Probations & Parole Offices: Purchasing and Contracts Manager Dean Lail stated the North Carolina Department of Management for the Probation and Parole Office has requested that a three-year lease with the County consolidate for the properties provided. The agencies have been in the space for a number of years. The state just wants to consolidate and secure the lease. April 15, 2014 Commissioner Ken Robertson asked if paying for the probation office was new or added in the last few years. Lail said the County was only paying rent for one additional office which is the Cooper Street Probations. The agencies mentioned have been housed for a number of years. OTION by Vice Chairman Marvin Norman to approve. VOTING: Ayes — 4; Nays — 0 Request from the Finance Director for Approval of Budget Amendment #33 to Record Additional FY14 JCPC Funds: Finance Director Susan Robertson said the Juvenile Crime Prevention Council met last week and authorized Barium Springs Home for Children and Piedmont Mediation to apply for discretionary funds that were unused from other counties. The total additional grants are $14,753.00. In addition there are some funds from Diakinos which the council approved for Barium Springs for this year. Robertson reported funds also need to be allocated from the sale of a van that was turned in from Project Challenge and funds need to be appropriated for the fund balance in the JCPC Special Revenue Fund to Barium Springs Home for Children. Robertson said there has been a greater need for foster or residential bed days. The County has been contributing to this fund since the closing of the County youth home. The County agreed to set aside a certain amount each year. However, in past years Barium Springs has not had to use the total allocation because of the low number of children. This year Barium Springs ran out of money because of the increase in children. These children are referred to them by Juvenile Court Counselors. MOTION by Vice Chairman Marvin Norman to approve Budget Amendment #33. VOTING: Ayes — 4; Nays — 0 4 April 15, 2014 Budget Amendment Fiscal Year 201314 Request from Tax Administration for Approval of March Refunds and Releases: MOTION by Commissioner Ken Robertson to approve. VOTING: Ayes — 4; Nays — 0 Releases for the month of March 2014 Breakdown of Releases: County $ To record additional JCPC grant expected during FY ($14,753) and proceeds from sale of BA#33 JCPC van and appropriate to Barium Springs Home for Children and Piedmont Mediation. 2,678.00 Appropriate JCPC Fund Balance to match grant to BSHC, and transfer JCPC funds from 4/15/2014 Dia kinos($2,513) to BSHC Davidson Solid Waste Fees Account# Current Change Amended JCPC Special Revenue Fund (266,130) (14,753) (280,883) 394486 4341.00 JCPC Pass-thru Grant 394486 4820.02 JCPC Van Sale 276.77 (1,911) (1,911) 394880 4995.00 JCPC - Appropriate Fund Bal - (7,425) (7,425) 395486 5636.15 JCPC - Diakinos 17,025 (2,512) 14,513 395486 5636.00 Barium Springs Home for Chldn 114,308 17,131 131,439 395486 5640.02 BSHC - Local Match 30,500 7,425 37,925 395486 5636.30 Piedmont Mediation 45,000 2,045 47,045 Request from Tax Administration for Approval of March Refunds and Releases: MOTION by Commissioner Ken Robertson to approve. VOTING: Ayes — 4; Nays — 0 Releases for the month of March 2014 Breakdown of Releases: County $ 12,044.93 Solid Waste Fees $ 2,678.00 Mrvl Solid Waste Fees $ - Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 $ 2.02 Shepherd's Fire #2 $ 46.67 Mt. Mourne Fire #3 $ 97.84 All County Fire #4 $ 276.77 B&F Fire #5 $ 47.34 Statesville City $ 4,958.85 Statesville Downtown $ - Mooresville Town $ 2,830.54 Mooresville Downtown $ - Mooresville School $ 1,075.93 5 Monthly $ 24,064.76 Total April 15, 2014 Love Valley $ Harmony $ Troutman $ 5.87 Davidson $ - Refunds for the month of March 2014 Breakdown of Refunds: County $ 3,797.30 Solid Waste Fees $ - Mrvl Solid Waste Fees $ - Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ 12.21 Mt. Mourne Fire #3 $ - AII County Fire #4 $ 33.55 B&F Fire #5 $ - Statesville City $ 2,750.51 Statesville Downtown $ - MooresvilleTown $ 155.54 Mooresville Downtown $ - Mooresville School $ 49.61 Love Valley $ - Harmony $ - Troutman $ - Davidson $ - Request for Approval of the April 1, 2014 Minutes: OTION by Commissioner Renee Griffith to approve. VOTING: Ayes — 4; Nays — 0. Monthly $ 6,798.72 Total Request from County Manager for Approval to Transfer $97,650 from Future Parks Projects Capital Project Ordinance to the Scotts Rosenwald Park Capital Project Fund: County Manager Ron Smith said this is a piece of property the Board has been negotiating for at Scotts Rosenwald Park. The property is being purchased, therefore, the request is to transfer money from Capital Project Ordinance and apply it to the Scotts Rosenwald Capital Project Fund. Smith anticipates that once the property is purchased and divided for the park's needs, the house will be resold with the proceeds being returned to the Capital Project Ordinance. MOTION by Commissioner Ken Robertson to approve. VOTING: Ayes — 4; Nays — 0. ANNOUNCEMENTS OF VACANCIES OCCURRING ON BOARD & COMMISSIONS 6 April 15, 2014 Chairman Steve Johnson reported he had received a letter stating the resignation of Mr. James Teddy Milisaps from the Mitchell Community College Board of Trustees. Chairman Johnson stated he would like to publicly thank Mr. Millsaps for his service on that board. This vacancy will be included as an announcement at the next meeting. Chairman Johnson continued and repeated that the rules have been suspended regarding the announcement and appointment to the Charlotte Regional Carolinas Partnership. He asked for nominations. Commissioner Ken Robertson nominated Charlton Allen. OTIO by Chairman Johnson to close the nominations and appoint Mr. Allen by acclamation. VOTING: Ayes — 4; Nays — 0. Chairman Johnson said there is one announcement for the Town of Troutman Board of Adjustment. He reminded the Board the rules have been suspended and asked for nominations. Vice Chairman Marvin Norman nominated Wayne Rogers. OTION by Chairman Johnson to close nominations and appoint Mr. Rogers by acclamation. VOTING: Ayes — 4; Nays — 0. APPOINTMENTS TO BOARDS AND COMMISSIONS Chairman Johnson stated the Board is obligated to appoint a Chairman and Vice Chairman of the Board of Equalization and Review. Chairman Johnson nominated Ken Pritchard for Chairman and Hal Jolly for Vice Chairman. MOTION by Chairman Johnson to close the nominations and appoint Mr. Pritchard as Chairman and Mr. Jolly as Vice Chairman. VOTING: Ayes — 4; Nays — 0 Chairman Johnson asked for nominations for the Historic Properties Commission. Commissioner Ken Robertson nominated Lewis Alexander. MOTION by Chairman Johnson to close the nominations and appoint Mr. Alexander by acclamation. I April 15, 2014 VOTING: Ayes — 4; Nays — 0 UNFINISHED BUSINESS (None) PUBLIC COMMENT (None) NEW BUSINESS (None) COUNTY MANAGER'S REPORT (NONE) CLOSED SESSION (None) ADJOURNMENT: MOTION by Chairman Steve Johnson to adjourn the meeting at 7:35 p.m. (NEXT MEETING: Tuesday, May 6, 2014 at 7:00 p.m. in the Iredell County Government Center, 200 South Center Street, Statesville, NC) VOTING: Ayes — 4; Nays — 0. Approval: Clerk to the Board