HomeMy WebLinkAboutMarch_4_2014_Regular_MinutesMarch 4, 2014
IREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
March 4, 2014
The Iredell County Board of Commissioners met on Tuesday, March 4, 2014, at 7:00 PM,
in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center
Street, Statesville, NC.
Board Members Present
Chairman Steve Johnson
Vice Chairman Marvin Norman
Renee Griffith
David Boone
Ken Robertson
Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County
Manager Beth Dirks, Finance Director Susan G. Robertson, Bill Griffith from the Health
Department, ICATS Director Ben Stikeleather, Deputy Rick Fades and Clerk to the Board Retha
Gaither.
CALL TO ORDER by Chairman Johnson
INVOCATION by Chairman Johnson
PLEDGE OF ALLEGIANCE
ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Johnson to approve the
agenda with the following adjustments:
Change: Item C, Memo #3, Budget Amendment #24 is stated in the agenda packet as $500 but
they only received $250.
Addition: Closed Session — G.S. 143-318.11 (a) (5) Property Acquisition
VOTING: Ayes — 5; Nays — 0.
PRESENTATION OF SPCIAL RECOGNITIONS & AWARDS
(None)
APPOINTMENTS BEFORE THE BOARD
(None)
PUBLIC HEARINGS
(None)
ADMINISTRATIVE MATTERS
Request from the Health Director for Budget Amendment #22 for $3,000 To Purchase
and Transition to Tyler Reporting Services Software: Bill Griffith said the first request is for
$3,000 for the purpose of transiting to the Tyler Reporting Software, which is the same system the
County is transiting to. The money will be taken from the Medicaid cost settlement.
MOTION by Commissioner Renee Griffith to approve.
VOTING: Ayes — 5; Nays — 0
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March 4, 2014
Budget Amendment
Fiscal Year 2013-14
To allocate Med Max funds towards purchase of Tyler Reports
BA#22
3/4/2014
Account #
104901514440064111 Family Planning Medicaid Max
10490351 444007 4111 Child Health Medicaid Max
104901264440034111 STD Medicaid Max
10901 120 610150 4111
Assets
Current
Chane
Amended
(1,465)
(1,465)
(2,930)
(720)
(720)
(1,440)
(815)
(815)
(1,630)
14,000
3,000
17,000
Request from the Health Director for Budget Amendment #23 to Recognize $6,790
for Tobacco -Free Living and Healthy Eating Activities Grant: Bill Griffith said this request is
to receive addition funds from the State Healthy Communities Grant of $6,790 which will be used
for Tobacco -Free Living and Healthy Eating activities which are in alignment with the Iredell
County Community Health Action Plan. They will use $3,890 for Tobacco -Free Living and $2,900
for Healthy Eating.
Commissioner David Boone said he understands a condition of the grant is the money must
be used only for these purposes.
Griffith said yes, it is to be used for tobacco -free living and healthy eating.
Boone asked he had an estimate of how much staff time would be involved in carry out
these programs.
Griffith said he did not know.
OTION by Vice Chairman Marvin Norman to approve.
VOTING: Ayes — 5; Nays — 0
Budget Amendment
Fiscal Year 2013-14
To allocate Healthy Communities grant revenues and expenditures
BA#23
3/4/2014
Account # Current Chane Amended
10493503 440011 Health Promotion (10,201) (6,790) (16,991)
10935031 548000 Community Awareness 5,290 5,290
10935031 577301 5524 Grant Purchase - Other Agency 1,500 1,500
Request from Health Director for Budget Amendment #24 to Recognize $250 for Kick
Butts Day from Campaign for Tobacco Free Kids: Bill Griffith said the budget amendment for
$250 will be used in a campaign for tobacco free kids. Last year there was external funding for
this but this year they will be able to receive $250. This will allow the purchase of 100 Boy and
Girl Scout advocacy patches for participation. The purpose is for education and to collect tobacco
butts from various locations, such as churches, parks, schools grounds and business parking lots.
Commissioner David Boone commented that government, non -profits groups and others
have preached about the dangers of tobacco for years. Everyone has heard the message repeatedly,
yet the statistics show 23% of high school students use tobacco products and most are under 18
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March 4, 2014
years of age. He asked just how effective all of these programs have been and how much effect
will this one more incremental program have.
MOTION by Vice Chairman Marvin Norman to approve Budget Amendment #24.
VOTING: Ayes — 5; Nays — 0.
Budget Amendment
Fiscal Year 2013-14
To allocate Tobacco Free Kids grant revenues and expenditures
BA#24
3/4/2014
Account #
10493503 442511 55053 Community Transformation Grant
10935031 548000 Community Awareness
Current Chane Amended
(500) (500)
500 500
Request from Health Director for Additional Codes to the Clinical Services Fee
Schedule: Bill Griffith said this item is a request for approval of additional codes for fees to the
clinical services fee schedule. In August a walk-in lab service began and doctors could refer
individuals to the lab for services that would be less expensive. These are additional services
doctors are requesting and can be done at the lab.
Commissioner Ken Robertson asked if these fees are based upon the Medicaid
reimbursement rates or on a cost analysis.
Griffith said they are based on the Health Department's cost. They do not bill Medicaid. It
is paid by cash or credit card.
Chairman Steve Johnson stated there has been some discussion with the Health Board and
there may be more codes in the future. Physicians are finding the lab to be competitive on price
and turn -around times.
test.
Commissioner Renee Griffith asked if there had been any progress on replenishing the TB
Griffith said he did not know.
MOTION by Commissioner Griffith to approve.
VOTING: Ayes — 5; Nays — 0
Request from ICATS Director to Approve the Locally Coordinated Plan (LCP):
ICATS Director Ben Stikeleather said the plan was constructed by the COG. He said a plan must
be ratified every four years in order to apply for FTA funding. The last plan was in 2008, but
time was extended because this plan has been in the works since 2012. There have been some
changes because of the Urban Rural Designation. The plan is good but there are some initiatives
that will have to be addressed due to the urban changes.
Commissioner Ken Robertson asked about the high number of disabled around the
Harmony area.
Stikeleather said it is because of Rosewood Nursing Home.
Commissioner David Boone stated it was his understanding the Board doesn't have to
implement or suggest anything they just have to approve something.
Stikeleather said that is correct.
Commissioner Boone asked why Iredell is in an area with Gaston, Lincoln and Cleveland
Counties.
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March 4, 2014
Stikeleather said the COG put this plan together because this is the area the COG covers.
The next time it be split between the RPO that we are members of in the north and the Charlotte
MPO that we are members of in the south. This plan was started before anyone joined the MPOs.
Boone stated that during the workshops suggestions were requested for ideas on ways to
finance this plan. He was pleased to find that 0% suggested a property tax increase.
Stikeleather said this is something they take very serious. His department works hard to
bring a revenue dependent budget.
MOTION by Commissioner Renee Griffith to approve.
VOTING: Ayes — 5; Nays — 0
Request from the Sheriffs Office to Approve Budget Amendment #25 for $44,000 of
Seized Funds to Purchase Patrol Aid Bags for Each Vehicle in the Sheriff's and Jail's Fleet:
Deputy Rick Eades said the first request is for 544,000 of seized funds to purchase patrol air bags
for each vehicle in the Sheriffs and Jail's fleet.
MOTION by Vice Chairman Marvin Norman to approve Budget Amendment 425.
VOTING: Ayes — 5; Nays — 0.
Budget Amendment
Fiscal Year 2013-14
To appropriate Federal Equity funds for patrol aid bags for vehicles in the
BA#25 Sheriffs department.
3/4/2014
Account # Current Chane Amended
General Fund
104880 499404 Fund Balance - Federal Equity Funds (56,000) (44,000) (100,000)
105510 535000 Departmental Supplies 257,347 44,000 301,347
Request from the Sheriffs Office to Approve Budget Amendment #26 for $18,159 of
Seized Funds to Purchase Surveillance Cameras for the Jail Tunnel: Deputy Rick Eades said
this request is to move seized funds, $18,159.00, to purchase surveillance cameras for the jail
tunnel and a DVR for those cameras.
Commissioner Ken Robertson asked if this is to record evidence if a staff member is
attacked.
Eades said it is for safety and security reasons plus the cameras will be placed in blind spots
throughout the jail. Having everything on video will save money in law suits. The main place is
the tunnel when transferring prisoners to the court system.
Commissioner David Boone asked if most prisoners were transferred through the tunnel.
Eades said all of them are transferred through the tunnel now. There was a time the tunnel
was not used but recent events have dictated the return of using it.
Commissioner Renee Griffith asked if a camera will be placed in the step area.
Eades said yes, the additional cameras will cover all the blind spots up to the courts.
OTION by Commissioner Griffith to approve.
VOTING: Ayes — 5; Nays — 0
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March 4, 2014
BA#26
3/4/2014
Account #
104880 499404
105520 610000
Budget Amendment
Fiscal Year 2013-14
To appropriate Federal Equity funds for cameras to be placed in the Jail tunnel.
General Fund
Fund Balance - Federal Equity Funds
Assets
Current Chane I Amended
(100,000) (18,159) (118,159)
11,500 18,159 29,659
Request from the Sheriffs Office to Approve Budget Amendment #27 for $11,600 of
Seized Funds to Appropriate for the Purchase of New Headsets for the Sheriffs Emergency
Response Team: Deputy Rick Eades said this request is for $11,600 of seized funds to be
transferred for new headsets for the Sheriffs Emergency Response Team (SWAT).
Commissioner Renee Griffith asked if they had headsets now.
Fades said yes but they are antiquated to the present radio equipment. The new headsets
will upfit to the 800 radio system. The headsets being used now will be moved to the jail extraction
team who have radios that will work.
OTION by Commissioner Ken Robertson to approve.
VOTING: Ayes — 5; Nays — 0
BA#27
3/4/2014
Account #
104880 499404
105510 535000
Budget Amendment
Fiscal Year 2013-14
To appropriate Federal Equity funds for new headsets for the Sheriffs Emergency
Response Team.
General Fund
Fund Balance - Federal Equity Funds
Current I Change I Amended
(118,159) (11,600) (129,759)
301,347 11,600 312,947
Request from the Sheriffs Office to Approve Budget Amendment #28 for $33,577 of
Seized Funds for the Purchase of One Color Copier: Deputy Rick Eades said the last item is a
request for $33,577 of seized funds for four copiers. The agenda memo was incorrect. The request
is actually for three black/white copiers and one color copier.
Commissioner Ken Robertson asked if these copiers are bought through the Purchasing
Department.
Finance Director Susan Robertson said they would come off state contract and Dean Lail
would handle the purchase.
Eades said they are state contract copiers. What they have now was purchased in 2006 and
was leased. The lease has run out and they are paying monthly. All of the black/white copiers need
servicing monthly because of the continuous use.
MOTION by Commissioner Robertson to approve.
VOTING: Ayes — 5; Nays — 0
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March 4, 2014
Budget Amendment
Fiscal Year 2013-14
To appropriate Federal Equity funds for the purchase of 4 copiers in the
BA#28 Sheriffs department.
3/4/2014
Account # Current Chane Amended
General Fund
104880 499404 Fund Balance - Federal Equity Funds (129,759) (33,577) (163,336)
105510 610000 Depreciable Assets 29,659 33,577 63,236
Request from Finance for Approval of Martin Starnes & Associates, CPAs, P.A.
Audit Contract for the Fiscal Year Ending June 2014: Finance Director Susan Robertson said
last year the Board approved a three year extension for Martin Starnes & Associates to perform
the County's annual independent audit. They typically begin in April of each year and they do
their interim work between now and the end of June. They return in September to complete the
field work before they render their opinion. This is the second year and the price of the audit is
$42,000 which is in agreement with their proposal last year. Robertson is also requesting the Board
to approve moving ahead and spend another $6,000 with Martin & Starnes for them to prepare the
financial statement part of the CAFR. The funds are in the Finance Department's budget and will
help the staff to be more productive.
MOTION by Vice Chairman Marvin Norman to approve.
VOTING: Ayes — 5; Nays — 0
Request for Approval of the February 18, 2014 Minutes: MOTION by Commissioner
Renee Griffith to approve the minutes as presented.
VOTING: Ayes — 5; Nays — 0.
ANNOUNCEMENTS OF VACANCIES OCCURRING ON BOARD & COMMISSIONS
Historic Properties Commission (3 Announcements)
Nursing Home Advisory Committee (1 Announcement)
APPOINTMENTS TO BOARDS AND COMMISSIONS
Animal Grievance Committee (1 Appointment).
Commissioner Ken Robertson nominated Mr. Grant Miller.
OTION by Chairman Johnson to close the nominations and reappoint Mr. Grant Miller
by acclamation.
VOTING: Ayes — 5; Nays — 0
UNFINISHED BUSINESS
(None)
NEW BUSINESS
(None)
1 ► :►: _t ._'1.
County Manager Ron Smith shared information on the space needs of ECOM which was
requested at the Winter Retreat. Smith said work has begun on the 22 action items taken away
from the retreat. He said various issues, from the retreat, will be addressed with the Board later.
There has been a meeting with the rescue squads and the contract negotiations are in the process.
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March 4, 2014
He has contacted Mooresville Rescue Squad and has amendment processes and procedures to face
any problems that may arrive.
Smith reported that two employees have recently been involved in severe accidents.
Development Services Director Lynn Niblock fell from a ladder and is in Baptist Hospital. Also,
Barry Whitesides from the Planning Department was hit by a vehicle while riding his bike. He was
hospitalized with serious injuries but he will be moved to a rehab facility.
CLOSED SESSION: MOTTO by Chairman Johnson at 7:50 PM, to enter into closed
session pursuant to G.S. 143-318.11 (a) (4) — Economic Development and G.S. 143-318.11 (a) (5)
Property Acquisition.
VOTING: Ayes — 5; Nays — 0.
(RETURN TO OPEN SESSION AT 8:15 PM)
Request from Statesville Regional Development: MOTION by Commissioner Ken
Robertson to call for a public hearing on March 18, 2014, at 7:00 p.m., regarding an economic
development incentive between $158,890.00 and $206,557.00 over a five-year period, for Project
Arugula based on a $10 million to $13 million investment in Iredell County.
VOTING: Ayes — 5; Nays — 0.
Request from Statesville Regional Development: MOTION by Commissioner Ken
Robertson to call for a public hearing on March 18, 2014, at 7:00 p.m., regarding an economic
development incentive of $105,867.00 over a five-year period, for Project DBT based on a $6
million investment in Iredell County.
VOTING: Ayes — 5; Nays — 0.
ADJOURNMENT: MOTIO by Chairman Johnson to adjourn the meeting at 8:20 p.m.
(NEXT MEETING: Tuesday, March 18, 2014 at 7:00 p.m. in the Iredell County Government
Center, 300 South Center Street, Statesville, NC.)
VOTING: Ayes — 5; Nays — 0.
Approval:
Clerk to the Board