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HomeMy WebLinkAboutDecember 15 2015 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS PRE -AGENDA MINUTES December 15, 2015 The Iredell County Board of Commissioners met in pre -agenda session on Tuesday, December 15, 2015, at 5:30 PM, in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III Vice Chairman Marvin Norman Tommy Bowles Steve Johnson Ken Robertson Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County Manager Beth Jones, Finance Director Susan G. Robertson, Attorney Lisa Valdez, Public Safety Director David Saleeby, Assistant to the Manager Ben Stikeleather, and Clerk to the Board Retha Gaither. CALL TO ORDER: Chairman James Mallory called the meeting to order. ADJUSTMENTS TO THE AGENDA: County Manager Ron Smith said there were no adjustments from staff. Commissioner Ken Robertson asked to add the CRTPO vote under New Business. PUBLIC HEARINGS (None) ADMINISTRATIVE MATTERS Request from the Public Library to Approve BA #18 for Evergreen International Conference: Library Director Steve Messick stated this budget amendment is for one staff member to attend a conference in Raleigh in April of 2016. The Library will be moving to NC Cardinal, which is a state wide network of libraries. The company that supplies Cardinal is called Evergreen and will be hosting the conference. The grant will cover all costs for the conference. This item was placed on the consent agenda. BA #18 To appropriate a grant in the Library for the 2016 Evergreen Intemationat Conference. 12/15/2015 Account# Current Budget Chane Amended Budget 104650 456120 652 LSTA Grant (750) (750) 105652 536000 652 Training and Development 6,950 750 7,700 Request from the Sheriff's Department to Approve BA #19 to Use Federal Equity Sharing Funds to Upgrade the Firearm Simulator: Sheriff Darren Campbell asked the Board to approve budget amendment #19 for the use of federal equity sharing funds to upgrade a simulator that is used for training. The simulator is located at Ebenezer and the upgrade is a 6x8 December 15, 2015 foot screen which can be programed with scenarios so that raining can be done in-house with several levels of complexity. Two officers will travel to Colorado for Master Certification on the upgrade. This item was placed on the consent agenda. BA#19 To appropriate Federal Equity Sharing Funds to upgrade the Sheriffs department's 12/15/2015 firearm simulator. Amended Budget 104880 499404 Appro. Fund Balance - FES Account # (90,000) Current Budget Chane Amended Budget 104880 499404 Appro. Fund Balance - FES 105510 605000 15510 Buildings - FES (12,000) (12,000) 105510 610000 15510 Depreciable Assets - FES 12,000 12,000 Request from the Sheriffs Department to Approve BA #20 to Use Federal Equity Sharing Funds to Purchase an Educational Trailer: Sheriff Darren Campbell said this request will also use federal equity sharing funds to purchase an educational mobile unit. The unit will be self-contained with generators, air condition, two access points, handicap accessible, storage and sleep quarters. It will be used to teach gang awareness, dangers of drug/chemical abuse, anti - bullying, surviving shootings situations, literature and resource materials for children. It is a free standing unit with a shelter constructed at Ebenezer. Commissioner Robertson asked if this would be part of the DARE Program. Campbell said no. This is totally something for the Sheriff s Department. There is no other unit like this but will be used to travel to fairs, churches, Bible School, and public schools. It will include laboratory items like microscopes and finger printing along with education on the identification of drugs. This item was placed on the consent agenda. BA#20 To appropriate Federal Equity Sharing Funds to purchase an educational trailer 12/15/2015 and carport covering in the Sheriffs department. Account # Current Budget Chane Amended Budget 104880 499404 Appro. Fund Balance - FES (12,000) (90,000) (102,000) 105510 650000 15510 Vehicles/Trailers - FES - 70,000 70,000 105510 605000 15510 Buildings - FES 20,000 20,000 Request from the Finance Department to Adopt the Mooresville High School Capital Project Fund Ordinance: Finance Director Susan Robertson said the GO Bonds issued for Mooresville High School will be closed on December 22. The capital project ordinance needs to be adopted by the Board so that all funds and payments will funnel through the County. There may be few expenses paid by Mooresville that can be reimbursed once invoices and supporting documentation is provided. The General Obligations Bonds in the amount of $36,825,000 were issued with the premium being $3,374,026 in addition public school building capital fund, lottery proceeds and the Town the Mooresville will be contributing $2.5 million to bring the total project up to $45.2 million. That also includes $1 million that is in contingency which will require an approval by the Board before it is spent. The GO Bonds and the premium will be split among professional services for the architect, actual construction/renovations, early site package, testing/permitting and other services, furniture and technology. The financing costs were $199,000 December 15, 2015 2 with $44,000 for the underwriters' fee and the remaining for printing, legal, local government commission fee, and the financial advisor. The Town of Mooresville is specifically for construction and renovations, the lottery proceeds are split between the architect and the contingency and if not needed it will not be drawn. This item was placed on the consent agenda. Iredell County, North Carolina Capital Project Ordinance Mooresville High School Be it Ordained by the Board of County Commissioners of Iredell County, North Carolina: Original Section 1. Funds for this Capital Project Fund will be provided from the following sources: Ordinance General Obligation Bonds $ 36,825,000 Premium on Bonds 3,374,026 Interest on Financing Proceeds - Public School Building Capital Fund 344,000 Lottery Proceeds 2,161,170 Town of Mooresville 2,500,000 Furniture / Technology $ 45,204,196 Section 2. The following costs for school projects shall be paid by this fund: Professional Fees - Architect $ 2,471,698 Financing Closing Costs 199,026 Early Site Package 484,678 Construction 39,238,900 Testing/Permits/Other 342,656 Contingency 1,000,000 Furniture / Technology 1,467,238 $ 45,204,196 Section 3. This Capital Project Fund shall continue until the projects are complete. Section 4. Transfers between line items shall only be made upon formal action by the Mooresville Graded School District Board of Education and such action shall be reported to the Iredell County Board of Commissioners at its next regularly scheduled meeting. Section 5. Payments from this Capital Project Fund shall be authorized by the County Manager or his designee. This Capital Project Ordinance is effective upon adoption this the day of December, 2015. Request from Tax Administration to Approve Refunds and Releases: County Manager Ron Smith all items were in order. December 15, 2015 3 This item was placed on the consent agenda. Releases for the month of November 2015 Monthly Total $ 238,889.04 Breakdown of Releases: County $ 123,276.53 Solid Waste Fees $ 78.00 Mooresville Solid Waste Fees $ 30.00 Davidson Solid Waste Fees $ - E. Alex. Co. Fire #1 S Shepherd's Fire #2 $ 230.43 Mt. Mourne Fire #3 S All County Fire #4 $ 1,435.98 B&F Fire 45 $ 1,134.76 Statesville City $ 31,662.64 Statesville Downtown $ - Mooresville City S 71,928.58 Mooresville Downtown $ 110.22 Mooresville School $ 9,001.90 Love Valley S - Harmony $ - Troutman S - Davidson $ - Refunds for the month of November 2015 Monthly Total $ 16,294.63 Breakdown of Refunds: County $ 8,524.95 Solid Waste Fees $ - Mooresville Solid Waste Fees $ - Davidson Solid Waste Fees S - E. Alex. Co. Fire #1 $ - Shepherd's Fire #2 $ 41.30 Mt. Mourne Fire #3 $ All County Fire #4 $ 53.57 B&F Fire 45 $ 569.38 Statesville City $ 1,789.16 Statesville Downtown $ 78.08 Mooresville City $ 1,348.44 Mooresville Downtown $ - Mooresville School $ 109.15 Love Valley $ - Harmony S 25.30 Troutman $ 3,755.30 Davidson S - December 15, 2015 4 NC Vehicle Tax System Refunds November 2015 Breakdown of NCVTS Refunds: County $ (798.94) E. Alex. Co. Fire #1 $ Shepherd's Fire 42 $ (13.85) Mt. Mourne Fire #3 $ - All County Fire #4 $ 14.60 B&F Fire 45 $ (74.74) Statesville City $ Statesville Downtown $ - Mooresville City $ (266.04) Mooresville Downtown $ - Mooresville School $ (29.94) Love Valley $ - Harmony $ - Troutman $ - Davidson $ - Monthly Total $ (1,168.91) Request for approval of the December 1, 2015 minutes: There were no changes or corrections. This item was placed on the consent agenda. Unfinished Business: County Manager Ron Smith asked if the Board wanted to continue with the formal presentation of the Inmate Reduction Report or would they consider receiving the information informally and not on the agenda. The Board agreed to receive a curiosity copy. Chairman Mallory requested the information be forwarded to the Judicial Improvement Committee. This committee met recently and the primary discussion was how to improve all the processes in the Clerk of Court's office with digitizing and computer programs to manage cases and all aspects of the Clerk's Office to make things more efficient. Commissioner Robertson gave a brief summary concerning an issue with CRTPO and the toll lanes on 1-77. He will talk in depth in open session to educate the public on the issues. Chairman Mallory recessed into Closed Session at 6:20 PM. IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES December 15, 2015 The Iredell County Board of Commissioners met in regular session on Tuesday, December 15, 2015, at 7:00 PM, in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III December 15, 2015 Vice Chairman Marvin Norman Tommy Bowles Steve Johnson Ken Robertson Staff present: County Manager Ron Smith, County Attorney Bill Pope, Deputy County Manager Beth Jones, Finance Director Susan G. Robertson, Attorney Lisa Valdez, Assistant to the Manager Ben Stikeleather, Public Safety Director David Saleeby, and Clerk to the Board Retha Gaither. CALL TO ORDER by Chairman Mallory. INVOCATION: Chairman James Mallory asked everyone to bow their heads for a moment of silence. PLEDGE OF ALLEGIANCE led by Chairman Mallory. ADJUSTMENTS TO THE AGENDA: County Manager Ron Smith there were no adjustments from staff. PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Recognition of Retiree David Martin, Director of ECOM/EM: Chairman Mallory asked David Martin and his wife to join him in front of the dais. He expressed his appreciation to Martin for his many years of service. Commissioner Steve Johnson expressed his personal appreciation for the many tasks that he and David Martin had worked on together over many years. He stated that Martin had been a "faithful watchman" and it has been a pleasure to work with someone with such integrity, honesty, and sincerity. Johnson presented Martin with an engraved plaque. Martin expressed his appreciation and honor for the opportunity to work with this Board and this organization. Recognition of John Williams, Director of Vehicle Services: Chairman James Mallory asked John Williams and Dennis Stewart to join him in front of the dais. John Williams has been with the County for over 21 years. On behalf of the Board, Mallory expressed appreciation for the dedication of the Vehicle Service Department. This small group is responsible for the management of all of the County's motor fleet which includes the equipment at Solid Waste. Co-worker Dennis Stewart stated it had been a pleasure to work with Williams at Vehicle Services for the last 25 years. He stated Williams never had a cross word and was the best boss ever. Williams thanked everyone for the kind words and that it had been an honor to work for Iredell County. Chairman Mallory presented Williams with an engraved plaque. Recognition of Dennis Stewart from Vehicle Services: Chairman Mallory expressed appreciation to Dennis Stewart for 25 years of dedicated service to Iredell County. December 15, 2015 6 Director John Williams stated he and Stewart had a great working relationship with Stewart and appreciated all his hard work. Chairman Mallory presented Stewart with an engraved plague. Recognition of Reitha Morrison from the Public Library: Chairman Mallory asked Reitha Morrison and Library Director Steve Messick to join him in front of the dais. He expressed his appreciation to Morrison for her 30 years of dedicated service to Iredell County. Messick stated Morrison has served in many capacities of the Library over the years with the most recent being with children and young families. On behalf of all the lives she has touched, Messick thanked Morrison for her dedication. Morrison thanked everyone and stated it had been a privilege to work with children and adults at the library. Chairman Mallory presented Morrison with an engraved plaque. APPOINTMENTS BEFORE THE BOARD (None) PUBLIC HEARINGS (NONE) ADMINISTRATIVE MATTERS County Manager Ron Smith summarized the consent agenda as follows: • Request from the Public Library to approve budget amendment #18 for Evergreen International Conference. • Request from the Sheriff's Department to approve budget amendment # 19 to use Federal Equity Sharing Funds to upgrade the Firearm Simulator. • Request from the Sheriff's Department to approve budget amendment #20 to use Federal Equity Sharing Funds to purchase an educational trailer. • Request from the Finance Department to adopt the Mooresville High School Capital Project Fund Ordinance. • Request from Tax Administration to approve refunds and releases for November, 2015. • Request for approval of the December 1, 2015, minutes. OTION by Vice Chairman Marvin Norman to approve the consent agenda. VOTING: Ayes — 5; Nays — 0 ANNOUNCEMENT OF VACANCIES OCCURING ON BOARDS & COMMISSIONS (None) APPOINTMENTS TO BOARD AND COMMISSIONS Recreation Advisory Committee (2 Appointments) December 15, 2015 MOTION by Vice Chairman Marvin Norman to approve Rob Jackson and Daryl Tilley. VOTING: Ayes — 5; Nays — 0 Zoning Board of Adjustment (2 Appointments) MOTION by Commissioner Ken Robertson to nominated Tim Johnson and Bill Brater. VOTING: Ayes — 5; Nays — 0 Transportation Advisory Board (5 Appointments) MOTIO by Commissioner Steve Johnson to appoint Susan Wade Gray, Teresa Myers, Rosa Foster, David Crosby, and Fred Fischer by acclamation. VOTING: Ayes — 5; Nays — 0 UNFINISHED BUSINESS Deputy County Beth Jones gave the following update on the Inmate Reduction Report: Annual Jail I Cost From To New # of $47,865 Population Population Goal Inmates Days (45) 294 284 Date Date 273 Processed Reduced 9/1/2015 9/30/2015 18 20 431 (530,170) 10/1/2015 10/31/2015 18 12 449 (531,430) 11/1/2015 11/30/2015 18 13 462 (532,340) ADA IAnnual Cost New # of $78,000 Goal Inmates Days Processed* Reduced 23 23 32 778 ($54,4(10) 23 26 486 (534,020) Beginning Ending Jail Jail Difference Population Population 339 294 (45) 294 284 (10) 284 273 (II) Chairman Mallory stated the reason for monitoring the inmate status was to assist in evaluating the needs of the future jail expansion. The Board has taken action toward the construction of a jail expansion. Therefore, this monthly report at the meeting will no long be necessary, but tracking will continue and will report to the Judicial Committee. Mallory thanked everyone who has worked toward the reduction of inmates and for supplying this information. December 15, 2015 8 PUBLIC COMMENT PERIOD (None) COUNTY MANAGER'S REPORT County Manager Ron Smith gave a brief update on the progress of the jail expansion. Lisa Valdez and Ben Stikeleather attended Statesville's Planning Board meeting to begin the process. He met recently with Mosely Architects to work on the proposed contracts. Smith said staff is in the process of choosing a technology consultant for the Public Safety Building. RFQs have been requested. Smith said the proposed dates for the Winter Retreat are February 12-13, 2016. NEW BUSINESS Commissioner Ken Robertson asked to share information from the CRTPO. (Insert Robertson's narrative.) CLOSED SESSIONS Chairman Mallory recessed the meeting into Closed Session at 7:58 PM. The Board returned to open session at 8:43 PM. As a result of the Closed Session: MOTION by Commissioner Ken Robertson to enter into an agreement with Mitchell Community College and the City of Statesville to front $31,000 toward the demolition of the Old Davis Hospital. VOTING: Ayes — 4; Nays — I (Commissioner Steve Johnson voted no.) ADJOURNMENT MOTION by Vice Chairman Marvin Norman to adjourn at 8:48 PM. (The next meeting will be Tuesday, January 5, 2016, 7:00 PM, in the Commissioners' Meeting Room, Pre -Agenda Discussion at 5:30 PM in the South Wing Conference Room, Government Center, 200 South Center Street, Statesville, NC) VOTING: Ayes — 5; Nays — 0 Date Approved Retha C. Gaither, Clerk December 15, 2015