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HomeMy WebLinkAbout01-16-2018IREDELL COUNTY BOARD OF COMMISSIONERS PRE -AGENDA MINUTES January 16, 2018 The Iredell County Board of Commissioners met in pre -agenda session on Tuesday, January 16, 2018 at 5:00 PM, in the Iredell County Government Center (South Wing Conference Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III Vice Chairman Tommy Bowles Gene Houpe Jeff McNeely Marvin Norman Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez, Assistant County Manager Susan Robertson, Finance Director Deb Alford, Strategic Planner Ben Stikeleather, and Clerk to the Board Retha Gaither. CALL TO ORDER: Chairman James Mallory called the meeting to order. ADJUSTMENTS TO THE AGENDA: Interim County Manager Beth Jones made the following adjustments: Add: Closed Session — Attorney Client G.S. 143-318.11 (a) (3) Commissioner Houpe asked to add under New Business, a report from the Airport Commission. ADMINISTRATIVE MATTERS Request from the Finance Department for approval of BA #20 to appropriate $14,000 of fund balance to Stony Point VFD for the purchase of turn out gear: Stony Point VFD Chief Scott Abernathy said the request of $14,000 will help with the purchase of turn out gear because there have been no grant awards from OSFM in the last three years. The old gear is worn out plus there are new members. This item was placed on the consent agenda. BA#20 To appropriate S 14,000 of East Alexander Fire Tax fund balance to purchase turn out 1/16/2018 gear. Account # Current Budget Chane Amended Budget 224880 499500 Appropriated Fund Balance (14,000) (14,000) 225525 537600 Contracted Fire Services 107,250 14,000 121,250 Request from the Health Department for approval of BA #21 in the amount of $81,885 to replace the Eaglesoft Dental Management Software with the purchase of an Enterprise Practice & Clinical Management Software System from Dentrix: Health Director Jane Hinson said this request will use some of the Medicaid Cost Settlement funding to purchase the Dentrix Enterprise System. This software will be compatible with the clinical software. The current system, Eaglesoft, doesn't provide the necessary data in order to file Medicaid costs. If this system is not purchased there is the potential to lose $240,000 annually. January 16, 2018 This item was placed on the consent agenda. BA#21 To allocate Fund Balance -Reserved for Medicaid Max revenues and expenditures to 1/16/2018 purchase Dentrix Enterprise Practice & Clinical management Software Account# Current Budget I Chane I Amended Budget 10491801 444002 4111 Dental Health Medicaid Max (328,100) (81,885) (409,985) 10918010 610150 4111 Depreciable Assets - Technology - 72,949 72,949 10918010 537514 4111 Contracted Services - Software 2,100 8,936 11,036 Request from the Health Department for approval of an agreement with the North Carolina Health Information Exchange system to link health networks together to allow access to patients' health records across multiple providers: Health Director Jane Hinson said this request is for approval of the North Carolina Health Information Exchange participation agreement. This agreement has been reviewed by County Attorney Lisa Valdez and Contracts Manager Dean Lail. In 2015 the General Assembly approved legislation that created a state managed health information exchange system, which is required for billing Medicaid. The agreement must be signed by June I, 2018. The clinical software, CureMD, will link with the new system. Any provider that bills Medicaid will be able to extrapolate all the data from any clinical service provider which should make patient care seamless. One concern is that, at this point, there is no expense related but there is a clause that states, `with a 180 -day notice a fee could be charged.' Another concern is that adults 18 and over can opt -out which seems to be conflicting. One law says these services must be provided confidentially and then there is a statute that says the agreement must be signed to continue to obtain Medicaid dollars. Therefore, through CureMD, certain visits will be made confidential so that it doesn't flow from the local system to the state system. The agreement is a one year term with an automatic renewal. This item was placed on the consent agenda. Request from the Finance Department for approval of BA #22 to accept and appropriate additional JCPC Level II funds: Finance Director Deb Alford stated that JCPC has been notified there is an additional $33,000 for TASK funding. The additional grant will bring the funds up to $100,000 for this year. This item was placed on the consent agenda. BA#22 To recognize additional Level II JCPC Funds and appropriate for Barium Springs Home 1/16/2018 for Children TASK program. Account # Current Budget Chane Amended Budget 394486 434125 JCPC Level II Disposition Fund (67,000) (33,000) (100,000) 395486 563500 Level II TASK Program 67,000 33,000 100,000 Request from the Public Library for approval of Memorandums of Agreement for Student Access Accounts with American Renaissance School, Iredell Charter Academy, and Success Institute: Assistant Library Director Julie Moore asked to add three additional schools to the Access Accounts Initiative which began in January 2017. MOAs are with American Renaissance, Success Institute, and Iredell Charter Academy. If approved the accounts will go live January 31, 2018. The Youth Services Manager will be inviting Mooresville Graded School District, Pine Lake Prep, and Langtree Academy to start the initiative at the beginning of the next school year. Commissioner Houpe asked about county staff time and if there should be a charge for this service. January 16, 2018 2 Moore said staff time is minimal. The State Library actually uploads the data and reactivates the accounts each year. This is only open to public school students. This item was placed on the consent agenda. Request from the Public Library for approval of a Memorandum of Agreement with United Way to provide access to the Foundation Center Funding Information Network: Public Library Director Steve Messick said this MOA is with United Way to provide access to the Foundation Center Funding Information Network. United Way asked about partnering for an on- line searchable data base of grants/funding opportunities for governments, non -profits, and for individuals. It is an extremely extensive data base for searching. This resource is only available to the United Way at a reduced cost if they partner with a public library. This will be a three year agreement with United Way, who will pay the full access cost the first year. Then in years two and three the Public Library will pay 1/3 of the cost. The data base is approximately $3,000 per year. Commissioner Norman asked if it would be available to law enforcement and volunteer fire departments. Messick said it can be used by anyone. Commissioner McNeely suggested to review this program after three years to see how often it was used. Chairman Mallory asked about communication to other non -profits about using this tool. Messick said one requirement of the agreement is to provide workshops and public training sessions on how to use this information. It will be publicize through the Library along with other programs. Vice Chairman Bowles asked if there is a way to discover exactly where United Way funds are distributed. Ben Stikeieather said The Board of Directors of United Way vote on who/what receives funds. Stikeleather will research historical data for United Way recipients. This item was placed on the consent agenda. Request from the Solid Waste Department for approval to apply for a Community Waste Reduction Grant from NCDEQ to be used for establishing a permanent Household Hazardous Waste collection site: Solid Waste Director David Lambert said his department had conducted a customer service survey and one main request was to offer household hazardous waste collection more frequently. Currently it is only twice yearly and it is always extremely busy. The collection is for household pesticides, yard chemicals, paints, stains, florescent light tubes, etc. and this will not change. However, the request is to establish a permanent collection facility that could be opened once a month. The frequency of opening will be gauged by the frequency of use. The NC Department of Environmental Quality is offering a grant, up to $70,000.00, to establish such a collection facility. If the grant is awarded the funds will be used to purchase a flammable liquids cabinet approximately 30 feet long, 8 feet deep, with containment in the bottom, ventilation fans, and a fire suppression system. It will be housed at the Statesville facility. The annual one day event will still be held in Mooresville. Commissioner Houpe asked if there would be a charge to users. January 16, 2018 Lambert said it is free to homeowners but not to commercial users. Potentially the cost for disposable could increase initially due to the possible increase in volume but it would eventually level out. It is expected that the grant funding will be effective July and hopefully by the end of September the facility will be ready to use. This item was placed on the consent agenda. Vice Chairman Bowles asked Interim County Manager to share more details about the Solid Waste item during the 7:00 regular meeting. Request from Fire Services to appoint Carmen DeAndrea, Jr. and Ryan Stotts to the Shepherds Volunteer Fire Department Relief Board of Trustees as required by North Carolina General Statute 58-84-46: Fire Services Director Kent Greene said this is basically a formality to appoint DeAndrea and Stotts to the Shepherd's VFD Relief Board of Trustees. This item was placed on the consent agenda. Fire Services Kent Greene stated that another Chiefs' meeting will convene the first week of February concerning the proposed four -man quick response team. Greene would like to have all Commissioners present. Jones asked if this could be done during the winter retreat tentatively scheduled for February 22-23. Greene said the retreat is during the day and many of the chiefs have other public jobs and are unable to attend daytime meetings. yet. Commissioner Houpe feels the fire departments need to know this has not been voted on Jones said they need to know it will be considered during the budget process. Greene said it has been communicated to all of the chiefs. Commissioner Norman asked to put this information in writing to the chiefs. Vice Chairman Bowles asked to discuss this with staff during the winter retreat and push the chiefs meeting to March. Greene will distribute this information immediately. Also, Greene will distribute to the Board information concerning costs of day, night, and weekend staff for the four -man crew. Commissioner McNeely added that any alternate proposals from the Chiefs should be brought to the Commissioners. Request from Administration for approval of Task Force recommended Strategic Goals: Strategic Planner Ben Stikeleather said each department created goals which were presented to the respective task forces. The task forces reviewed the goals and made favorable/unfavorable recommendations. All favorable recommendations were included in the agenda package. The request is to approve the recommended goals in order for each department to use them during the budget process, agenda items, etc. Commissioner Houpe stated that one goal that staff agreed with is a more consertive effort toward succession planning within each department. January 16, 2018 4 Commissioner McNeely stated results from exit interviews indicate that many people leave because they don't see any room for advancement. When someone is hired there should be a clear understanding of potential progression. Chairman Mallory said there should be a template for a career development avenue even between departments. Vice Chairman Bowles said there must be a disclaimer attached to the goals concerning timelines. These are all admirable goals but some of those timelines may not be obtainable. Commissioner McNeely feels there should be a meeting after the budget process to explain why some of the goals could not be met at this time. These goals should be posted on the web site. Chairman Mallory said these are long-term goals over multiple years. Stikeleather said there will be some type of software where the goals will be tracked and released to the public. It is intended for each department to review how things are being done now and how they can do things better in a way that meets the objective set by this Board. Chairman Mallory said this was designed to proactively anticipate changes in requirements as opposed to reacting to the moments when something fell through the cracks because they didn't have the people or resources. This item was placed on the consent agenda. Request from Tax Administration for approval of December refunds and releases: Everything was in order. This item was placed on the consent agenda. Request from the Clerk to the Board for approval of minutes from the meeting on January 2, 2018: There were no comments or corrections. This item was placed on the consent agenda. NEW BUSINESS Commissioner Houpe said he called in electronically for the Airport Commission meeting with Rachel Bingham, Division Aviation Contact, who has been instrumental in assisting in acquiring grants. The FAA is recommending no -solar panels within a five -mile radius of an airport and also to create a potential ordinance for drones around airports. The Planning Department is already in the process of making changes in reference to solar farms. Chairman Mallory asked about roof top solar panels. Commissioner Houpe said Bingham has a template for counties to consider adopting that states the panels must be a certain size. This will also be requested for towns and municipalities to consider adopting as well. Commissioner Norman asked that Planning Director Matthew Todd review the template and bring a recommendation back to the Board. Chairman Mallory moved the Board into Closed Session at 6:00 PM. Chairman Mallory recessed the Board from Closed Session at 6:55 PM until the regular meeting at 7:00 PM. January 16, 2018 IREDELL COUNTY BOARD OF COMMISSIONERS REGULAR MINUTES January 16, 2018 The Iredell County Board of Commissioners met in regular session on Tuesday, January 16, 2018, at 7:00 PM, in the Iredell County Government Center (Commissioners' Meeting Room), 200 South Center Street, Statesville, NC. Board Members Present Chairman James B. Mallory III Vice Chairman Tommy Bowles Gene Houpe Jeff McNeely Marvin Norman Staff present: Interim County Manager Beth Jones, County Attorney Lisa Valdez, Assistant County Manager Susan Robertson, Finance Director Deb Alford, Strategic Planner Ben Stikeleather, and Clerk to the Board Retha Gaither. CALL TO ORDER by Chairman Mallory. INVOCATION: Chairman Mallory asked everyone to bow their heads for a moment of silence. Vice Chairman Bowles asked everyone to remember the family of the Ernest "Craig" Arrowood. PLEDGE OF ALLEGIANCE led by Boy Scouts Noah Palinkas and Cole Marlowe from Troop 607. PRESENTATION OF SPECIAL RECOGNITIONS & AWARDS Recognition of Jeff Blood who has been awarded the Mike Stillwell Award by the North Carolina Solid Waste Enforcement Officers Association: Chairman Mallory asked Jeff Blood and Solid Waste Director David Lambert to step down to the dais. Lambert expressed appreciation to Blood for his dedication to his job but most important his ability to talk with people to resolve issues. Blood would rather educate people than prosecute. Blood stated his appreciation for the leadership of Lambert and leaders in the County. Lambert said the Mike Stillwell Award is given annually by the North Carolina Solid Waste Enforcement Officers Association to members who go above and beyond their duty. agenda: APPOINTMENTS BEFORE THE BOARD (None) PUBLIC HEARINGS (None) ADMINISTRATIVE MATTERS Interim County Manager Beth Jones summarized the following items for the consent January 16, 2018 6 • Request from the Finance Department for approval of BA #20 to appropriate $14,000 of fund balance to Stony Point VFD to purchase turn out gear. • Request from the Health Department for approval of BA #21 in the amount of $81,885 to replace the Eaglesoft Dental Management Software with the purchase of an Enterprise Practice & Clinical Management Software System from Dentrix. • Request form the Health Department for approval of an agreement with the North Carolina Health Information Exchange system to link health networks together to allow access to patients' health records across multiple providers. This is a requirement from the State. • Request from the Finance Department for approval of BA #22 to accept and appropriate additional JCPC Level 11 funds in the amount of $33,000. • Request from the Public Library for approval of Memorandums of Agreement for Student Access Accounts with American Renaissance School, Iredell Charter Academy, and Success Institute. This is similar to the agreement with Iredell-Statesville Schools. • Request from the Public Library for approval of a Memorandum of Agreement with United Way to provide access to the Foundation Center Funding Information Network. • Request from the Solid Waste Department for approval to apply for a Community Waste Reduction Grant from NCDEQ to be used for establishing a permanent Household Hazardous Waste collection site in the Statesville area. Traditionally this is done twice a year but Solid Waste would like to increase the frequency of these collections in the Statesville area. It will still be for general household waste such as paint, pesticides, etc. and will be open to all residents of Iredell County. • Request from Fire Services to appoint Carmen DeAndrea, Jr. and Ryan Stuffs to the Shepherds VFD Relief Fund Board of Trustees as required by North Carolina General Statues. • Request from Administration for approval of Task Force recommended Strategic Goals. Each County Department created goals and presented them to the respective Task Forces which was then presented to the Board for approval. • Request from Tax Administration for approval of December refunds and releases. • Request from the Clerk to the Board for approval of minutes from the meeting on January 2, 2018. OTION by Commissioner Norman to approve the consent agenda. VOTING: Ayes — 5; Nays — 0 ANNOUNCEMENT OF VACANCIES OCCURING ON BOARDS & COMMISSIONS (None) APPOINTMENTS TO BOARD AND COMMISSIONS JCPC — I appointment. OTION by Commissioner Norman to appoint Pam Navey to the JCPC. VOTING: Ayes — 5; Nays — 0 UNFINISHED BUSINESS (None) January 16, 2018 No one wished to speak. PUBLIC COMMENT NEW BUSINESS Chairman Mallory stated that a portion of the Closed Session was held immediately following the pre -agenda. OTION by Commissioner McNeely to call for a public hearing on February 6, 2018, at 7:00 PM, regarding an economic development incentive of up to $77,600 over a five year period for Project Olaf based on an up to $4 million investment in Iredell County. MOTION by Commissioner McNeely to adopt the following resolution for Project Olaf: RESOLUTION IN SUPPORT OF PROJECT OLAF TO EXPAND AND UPDATE A MANUFACTURING FACILITY IN STATESVILLE, IREDELL COUNTY, NORTH CAROLINA WHEREAS, Project Olaf is considering an addition to and updating of a manufacturing facility located in the western part of Iredell County, North Carolina; and WHEREAS, Project Olaf proposes to invest Three Million One Hundred Sixty Six Thousand Seven Hundred Eighty Eight Dollars ($3,166,788) and to employee at least 53 new persons when the project is fully completed; and WHEREAS, Project Olafs plans are consistent with local land use and State and location transportation plans; and WHEREAS, Project Olafs plans conform with all applicable State and local ordinances and policies; and WHEREAS, Iredell County is committed to work with the State of North Carolina to make a local match in the amount of 5% of the State's Building Reuse Grant amount to and for Project Olaf; NOW, THEREFORE, BE IT RESOLVED by the Iredell County Board of Commissioners: Section L Iredell County supports the building and location expansion and updates of Project Olaf in Statesville, and confirms that its plans are consistent with and conform to State and local laws, plans and policies. Section 2: Iredell County endorses the application of Project Olaf to request financial support from the State of North Carolina to assist in the funding of a building reuse project to serve Project Olaf. Section 3: Iredell County commits to work with the State of North Carolina and make the required local match of 5% of the Building Reuse grant from the State for the funding of a building reuse project to serve Project Olaf. VOTING (for public hearing): Ayes — 5; Nays — 0 VOTING (for resolution): Ayes — 5; Nays — 0 ADJUSTMENTS TO THE AGENDA Interim County Manager Beth Jones asked to back track to recognize the adjustments and adopt the amended agenda. Jones made the following adjustments: January 16, 2018 Add: Closed Session—Attorney Client G.S. 143-318.11 (a) (3); New Business—Resolution for Project Olaf. OTION by Commissioner Houpe to approve the agenda as adjusted. VOTING: Ayes — 5; Nays — 0 COUNTY MANAGER'S REPORT Interim County Manager Beth Jones gave updates on the following items: • Reminder that Tuesday, January 23, is the Mooresville Chamber of Commerce Business Luncheon and this Board has reserved a table. • The Employee Engagement Survey implemented by the Centralina Council of Governments was distributed to all county employees earlier today. • General information was distributed on the %4 cent sales tax. • Additional information was distributed in regard to the current case load for the Iredell County courts as requested at the Fall Retreat. CLOSED SESSIONS Chairman Mallory moved the Board into Closed Session at 7:25 PM. Chairman Mallory resumed open session at 8:40 PM. There were no action items relative to the Closed Session. ADJOURNMENT OTION by Commissioner McNeely to adjourn at 8:40 PM. The next regular meeting will be Tuesday, February 6, 2017, 5:00 PM, in the South Wing Conference Room, Government Center, 200 South Center Street, Statesville, NC. VOTING: Ayes — 5; Nays — 0 Date Approved Retha C. Gaither, Clerk January 16, 2018