HomeMy WebLinkAboutNovember 19 2002 Regular MinutesIREDELL COUNTY BOARD OF COMMISSIONERS
REGULAR MINUTES
NOVEMBER 19, 2002
The Iredell County Board of Commissioners met in Regular Session on Tuesday,
November 19, 2002, at 7:00 p.m., in the Iredell County Government Center, 200 South
Center Street, Statesville, NC.
Present: Chairman Sara Haire Tice
Vice Chairman Karen B. Ray
Tommy E. Bowles
Steve D. Johnson
R. Godfrey Williams
Staff Present: County Manager Joel Mashburn, County Attorney Bill Pope,
Finance Director Susan Blumenstein, County Assessor Brent Weisner, Planning
Supervisor Ron Smith, and Clerk to the Board Jean Moore.
CALL TO ORDER: Chairman Tice called the meeting to order.
INVOCATION by Commissioner Bowles.
PLEDGE OF ALLEGIANCE: The pledge was led by Boy Scout Braden
Parlier. Braden was working on his Citizenship in the Community merit badge, and his
father accompanied him to the meeting.
ADJUSTMENTS OF THE AGENDA: MOTION by Chairman Tice to adjust the
agenda by:
Revision: • Item F on the agenda was reworded as follows: Request for the Adoption of
a Resolution Calling for a Public Hearing on December 17, 2002,
Concerning the Refinancing of a Portion of Outstanding Series 2000
Installment Payment Revenue Bonds
Additions: • Request for the Acceptance of a Proposal from the Bank of America to
Refinance a Portion of the Outstanding 1992 Certificates of Participation at
an Interest Rate of 2.85%
• Request for the Adoption of a Resolution Calling for a Public Hearing on
December 2, 2002, at 9:00 a.m., Concerning the Refinancing of Outstanding
1992 Certificates of Participation
• Request for Approval of a Contract with Benchmark Consulting for the
Preparation of a Community Block Development Grant Application for the
Scattered Site Housing Grant not to exceed $10,000, & to set December 3
& December 17, 2002, as Public Hearing Dates
• Request for County Manager Authorization to Sign on Behalf of
the County, a One -Year Lease Agreement Regarding Eight (8)
Acres of County Property to be used for Agricultural Purposes by Craig
Wagoner
VOTING: Ayes — 5; Nays — 0.
APPOINTMENTS BEFORE THE BOARD (7:00 P.M.)
Presentation of the Comprehensive Annual Financial Report for Iredell
County, as of June 30, 2002, by McLelland, Rutherford & McKenzie, PA: Mr. Ron
McLelland said the county's financial report was submitted to the Local Government
Commission on October 17, and it was approved on November 6, 2002. He said the
report was "unqualified and there were no noncompliance areas cited." In addition, he
said there were no questioned costs. McLelland then shared the following data that
compares the county's financial condition as of June 30, 2001 to June 30, 2002.
Iredell County
Statistical Data
06/30/01
06/30/02
Increase
(Decrease)
Cash & Investments
$ 48,812,749
$ 35,466,578
$ (13,346,171)
Receivables (Net)
12,710,646
11,737,521
( 973,125)
Fixed Assets (Net)
47,792,199
53,939,250
6,147,051
Payables & Accruals
6,589,004
7,341,965
752,961
Long -Term Debt
71,713,682
73,089,094
1,374,412
Total Equity
93,508,120
84,391,432
( 9,116,688)
Working Capital
(Exdudcs Currcnt
Portion of Long-term Debt)
53,736,098
40,053,853
(13,682,245)
Fund Balance Reserved
35,315,520
18,392,647
(16,922,873)
Fund Balance
Unreserved/Designated
1,950,220
3,527,347
1,577,127
Fund Balance
Unreserved/Undesignated
10,354,569
10,537,633
183,064
Legal Debt Margin
724,988,780
773,128,598
48,139,818
General Fund Budget
94,440,331
103,030,354
8,590,023
Net Material Budget
Amendments Made
(All funds)
3,356,994
9,031,072
5,674,078
Mr. McLelland said some of the notable changes could be explained by saying:
The decrease in cash/investments was due to bond money being spent.
The decrease in receivables could be attributed to cuts by the State.
The decrease in total equity was due to money, previously being held, that was paid out
for construction projects.
The increase in fund balance unreserved/designated was due to money set
aside for fire funds and fire related items.
The increase in legal debt margin was due to more properties being obtained by the
county.
Chairman Tice thanked Mr. McLelland and stated the board of commissioners
would receive the report for information.
Review of the Iredell County Mental Health Business Plan & Call for a
Public Hearing on Tuesday, December 17, 2002: Crossroads Behavioral Healthcare
Area Director & CEO David Swann briefly explained the following five documents.
1. Needs Assessment
2. Strategic Plan
3. Executive Summary
4. Timeline
5. Crossroads Area Board Resolution (The resolution was in support of the local
business plan; however, it stipulated the area board's reservations due to the
requirements imposed by the Mental Health Reform Act.)
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Swann said Crossroads currently employed 260 people, but the organization in the
future would be much smaller. He said it was hoped area providers would employ most
of Crossroads' employees. Mr. Swann said the State appeared to be "financially pulling
out" its support of mental health services, and more would be expected of the counties.
He said "redirected funds" would be shifted to the counties when hospitals, such as
Broughton closed; however, there would be a decline in State dollars. Swann said a bed
at Broughton typically cost about $1,000 a day, but it was hoped patients in the future
could be treated locally for about $300 per day.
Commissioner Williams asked what would happen when Broughton Hospital closed.
Swann said it would be necessary to develop local alternatives to treat the mentally
MOTION by Chairman Tice to call for a public hearing on December 17, 2002,
regarding the Local Business Plan required by North Carolina General Statute 122C-
115.2.
VOTING: Ayes — 5; Nays — 0.
Chairman Tice declared the meeting to be in a public hearing.
Small Cities Community Development Block Grant in the Amount of
$240,000: Economic Developer Jeff McKay said the purpose of the hearing was to
receive comments on the application for an economic development grant. He said the
funds would be used for a 750,000 gallon elevated water storage tank and 2,600 linear
feet of 12" waterline for an area in west Statesville. McKay said the infrastructure
improvements would aid Millard Refrigeration Services and its 30 employees, along with
the community in general and other prospective industries. He said that due to costs, it
might be necessary to reduce the tank's size to 700,000 gallons. (Mr. McKay then shared
the following data that shows the various sources of funds for the tank and waterline.)
Iredell County CDBG-ED Grant
West Farms/Millard Refrigerated Services
Sources of Funds
CDBG
$ 240,000.00 Tank
West Farm
200,000.00 Tank
Committee of 100
100,000.00 Flex
EnergyUnited
240,000.00 Tank
Millard
98,685.00 Sewer Pump Station
Iredell County
112,800.00 Sewer Forcemain & flex
EnergyUnited Water Corp.
209,020.00 All of waterline, water
project engineering, and
portion of contingencies
$ 1,200,505.00
No one else desired to speak, and Chairman Tice adjourned the hearing. (No
action from the board was needed.)
Chairman Tice declared the meeting to be in a public hearing for the purpose of
receiving citizen comments regarding the 2003 Revaluation & the Market Value
Schedule and the Present Use Value Schedule.
Market Value Schedule of Values and Present Use Schedule of Values in
Conjunction with the 2003 Revaluation: County Assessor Brent Weisner requested
adoption of the referenced Schedules on December 3, 2002.
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Commissioner Johnson asked about the capitalization rate in the Present Use
Value Schedule. Specifically, he asked if the county had some "leeway" in the
establishment of the rate.
Weisner said yes, between six and seven percent. He said the higher the
capitalization rate, the lower the price break.
Charles Cavin, of Troutman, N.C., requested fairness in the revaluation. He said
many families were suffering due to the economy, and that many were on fixed incomes.
Mr. Cavin also requested the board members to use wisdom in the handling and spending
of taxpayer funds.
No one else requested to speak, and Chairman Tice adjourned the hearing.
MOTION by Commissioner Bowles to establish the date for the adoption of the
Market Schedule of Values and the Present Use Value Schedule for Tuesday,
December 3, 2002.
VOTING: Ayes — 5; Nays — 0.
CONSENT AGENDA
MOTION by Commissioner Johnson to approve the following eight (8) consent
agenda items.
VOTING: Ayes — 5; Nays — 0.
1. Request for Approval of the October Refunds and Releases (The following
releases and refunds were approved.)
Breakdown of Releases:
County
Solid Waste Fees
E. Alexander Co. Fire #1
Shepherd's Fire #2
Mt. Mourne Fire #3
All County Fire #4
Statesville City
Statesville Downtown
Mooresville Town
Mooresville Downtown
Mooresville School
Love Valley
Harmony
Troutman
Breakdown of Refunds:
County
Solid Waste Fees
E. Alexander Co. Fire #1
Shepherd's Fire #2
Mt. Mourne Fire #3
All County Fire #4
Statesville City
Statesville Downtown
Mooresville Town
Mooresville Downtown
Mooresville School
Love Valley
Harmony
M
44,560.73
180.00
53.80
81.49
191.70
2,122.94
5,814.41
0.00
15,207.33
0.00
2,194.16
0.00
33.77
233.87
14,826.63
147.00
0.00
133.69
10.67
536.72
84.75
0.00
7,880.95
0.00
2,322.95
0.00
0.00
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$ 70,674.20
$ 26,306.03
Troutman 362.67
2. Request from the North Carolina Department of Transportation for the
Abandonment of a Portion of SR 1106 — Bridges Farm Road (During the briefing,
Planning Supervisor Smith explained that the Department of Transportation was
requesting the abandonment of a portion (1,565 linear feet) of the Bridges Farm Road.
He said the planning department had reviewed the request and recommended approval.)
3. Request for Approval of Budget Amendment #s 16 & 17 (#16 will recognize
$80,500 from a North Carolina Department of Transportation Grant & #17 will
create an Indirect Cost Line Item to be used for Transportation Grant Reporting:
(At the briefing, Finance Director Blumenstein said the Department of Transportation had
awarded $80,500 from Discretionary Rural General Public funds to provide additional
transportation services. She said Budget Amendment #16 recognized the revenue and
appropriated it to Contracted Services. Blumenstein said Amendment #17 was for
bookkeeping purposes (posting of a journal entry each month recognizing 1/12 of the
annual indirect cost as an expenditure for the transportation service and as a revenue to
the general fund).
4. Request for Approval of Budget Amendment #18 for the Recognition of the
Reduction in Public School Building Capital Funds in the Amount of $773,040 due to
Action by the North Carolina General Assembly: (Finance Director Blumenstein said
at the briefing session that the budget adopted by the General Assembly excluded the
annual appropriation of Public School Building Capital funds (PSBCF) from corporate
income taxes. She said instead, the funds were directed to school operations, and that due
to the Iredell County FY 02-03 budget listing PSBCF for capital outlay, a correction
needed to be made. (The Iredell-Statesville School System submitted the following
listing that shows line item reductions necessary to reflect the change.)
Iredell-Statesville Schools
FY July 1, 2002 -June 30, 2003
Increase Amended
Budget (Decrease) Budget
Third Creek Elementary
477,505.00
(44,127.00)
433,378.00
Future School Construction
234,656.00
234,656
Annual Renovations
410,000.00
40,000.00
450,000.00
Bus Garage Addition
485,000.00
(189,000.00)
296,000.00
Roofing
325,000.00
(25,000.00)
300,000.00
Boiler/HVAC
200,000.00
(100,000.00)
100,000.00
Mobile Unit Set-up
150,000.00
25,000.00
175,000.00
Maintenance Vehicles
69,605.00
(251.00)
69,354.00
Buses
250,000.00
(5,000.00)
245,000.00
Paving
100,000.00
(10,000.00)
90,000.00
Waste water
300,000.00
(200,000.00)
100,000.00
Furniture/Equipment
410,000.00
(6,000.00)
404,000.00
Technology
174,000.00
(24,000.00)
150,000.00
Total
$3,585,766.00
(773,034.00)
$2,812,732.00
(Note: Commissioner Johnson stressed the fact that Budget Amendment #18 was
due to action by the Governor of North Carolina along with the General Assembly, and
not by any action of the board of commissioners.)
5. Request for County Manager Authorization to Sign on Behalf of the County, a
One -Year Lease Agreement Regarding Eight (8) Acres of County Property to be
used for Agricultural Purposes by Craig Wagoner: (Support Services Director Jim
Vernon said during the briefing that Craig Wagoner desired to lease pasture land behind
the Agricultural Resource Center for one year at $25 per acre. He said the leasing would
also aid the county by reducing the maintenance costs for mowing, and the presence of
grazing cattle would blend in with the area.)
<s
6. Request for Approval of the November 4, 2002 Minutes
7. Request for the Acceptance of a Proposal from the Bank of America to
Refinance a Portion of the Outstanding 1992 Certificates of Participation (COPs)at
an Interest Rate of 2.85% (Finance Director Blumenstein advised during the briefing
that two banking proposals had been received for the direct placement financing on the
1992 COPS. She said one proposal was from Bank of America at an interest rate of
2.85% and the other was from BB&T at 2.97%. Mrs. Blumenstein recommended Bank
of America's rate at 2.85.
8. Request for Approval of a Contract with Benchmark Consulting for the
Preparation of a Community Block Development Grant Application for the
Scattered Site Housing Grant not to exceed $10,000 & to set December 3 and
December 17, 2002 as Public Hearing Dates (The county manager had previously
advised that Centralina Council of Governments, Lindsey Consulting, and Benchmark
Consulting had submitted proposals to provide the necessary application for the $400,000
scattered site housing grant. The manager recommended Benchmark's proposal at a cost
of $10,000.) (Note: The $10,000 is included in the $400,000 and is an allowable expenditure. Also, the
application completion is separate from the actual grant administration.)
--------------------------------------END OF CONSENT AGENDA ------------------------------------
Request for the Adoption of a Resolution Calling for a Public Hearing on
December 17, 2002 Concerning the Refinancing of a Portion of Outstanding Series
2000 Installment Payment Revenue Bonds: Chairman Tice introduced the following
resolution that was read by title and summarized by the Director of Finance and
Administration.
RESOLUTION CALLING A PUBLIC HEARING
CONCERNING THE REFINANCING, PURSUANT TO AN
INSTALLMENT FINANCING AGREEMENT, OF A PORTION OF THE
OUTSTANDING INSTALLMENT PAYMENT REVENUE
BONDS (IREDELL COUNTY SCHOOL PROJECTS), SERIES 2000
ISSUED BY IREDELL COUNTY PUBLIC FACILITIES CORPORATION
WHEREAS, in order to achieve debt service savings, the Board of
Commissioners for the County of Iredell, North Carolina (the "County") is considering
the refinancing, pursuant to a first supplemental installment financing agreement (the
"Agreement") to be entered into with Iredell County Public Facilities Corporation (the
"Corporation"), of a portion of the County's payment obligations under that certain
Installment Financing Agreement, dated as of July 1, 2000, by and between the County
and the Corporation, by refunding a portion of the Corporation's outstanding Installment
Payment Revenue Bonds (Iredell County School Projects), Series 2000; and
WHEREAS, the Agreement, if entered into, will comply in all respects with
Section 160A-20 and Chapter 159, Article 8 of the General Statutes of North Carolina
and the guidelines of the Local Government Commission of North Carolina for all
financings and refinancings undertaken pursuant to said Section; and
WHEREAS, said Section 160A-20 requires that, before entering into an
installment financing agreement involving real property, the County shall hold a public
hearing on such agreement.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners for the
County of Iredell:
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Section 1. A public hearing with respect to the Agreement is hereby directed to be
held on Tuesday, December 17, 2002, at 7:00 P.M., in the Commissioners' Meeting
Room at the Iredell County Government Center in Statesville, North Carolina.
Section 2. The Clerk to the Board of Commissioners is hereby directed to publish
notice of said public hearing, in substantially the following form, once at least ten (10)
days prior to the date of the public hearing as required by Section 160A -20(g) of the
General Statutes of North Carolina:
NOTICE OF PUBLIC HEARING BY
THE BOARD OF COMMISSIONERS
FOR THE COUNTY OF IREDELL,
NORTH CAROLINA, CONCERNING
THE REFINANCING, PURSUANT TO AN
INSTALLMENT FINANCING AGREEMENT, OF
A PORTION OF THE OUTSTANDING INSTALLMENT
PAYMENT REVENUE BONDS (IREDELL COUNTY SCHOOL
PROJECTS), SERIES 2000 ISSUED BY IREDELL COUNTY
PUBLIC FACILITIES CORPORATION
NOTICE IS HEREBY GIVEN to all interested persons that the Board of
Commissioners for the County of Iredell, North Carolina (the "County") is considering
the refinancing, pursuant to an Installment Financing Agreement (the "Agreement") with
Iredell County Public Facilities Corporation (the "Corporation"), a North Carolina non-
profit corporation, of a portion of the County's payment obligations under that certain
Installment Financing Agreement, dated as of July 1, 2000, by and between the County
and the Corporation, by refunding a portion of the Corporation's outstanding Installment
Payment Revenue Bonds (Iredell County School Projects), Series 2000 (the "2000
Bonds"). It is expected that the Corporation will issue its Installment Payment Revenue
Refunding Bonds (Iredell County School Projects), Series 2003 (the "Series 2003
Bonds") in an aggregate principal amount not exceeding $21,000,000 for the purpose of
providing funds, together with other available funds, to (i) refund a portion of the 2000
Bonds and (ii) pay the expenses incurred in connection with the issuance of the Series
2003 Bonds.
NOTICE IS HEREBY FURTHER GIVEN that the Board of Commissioners will
hold a public hearing in the Commissioners' Meeting Room at the Iredell County
Government Center in Statesville, North Carolina, on December 17, 2002, at 7:00 P.M.,
or an adjournment thereof, at which time any person may be heard regarding the
proposed Agreement.
COUNTY OF IREDELL, NORTH CAROLINA
By: Jean C. Moore
Clerk to the Board of Commissioners
Section 3. This resolution shall take effect upon its passage.
Upon motion of Chairman Tice, the foregoing resolution entitled
"RESOLUTION CALLING A PUBLIC HEARING CONCERNING THE
REFINANCING, PURSUANT TO AN INSTALLMENT FINANCING AGREEMENT,
OF A PORTION OF THE OUTSTANDING INSTALLMENT PAYMENT REVENUE
BONDS (IREDELL COUNTY SCHOOL PROJECTS), SERIES 2000 ISSUED BY
IREDELL COUNTY PUBLIC FACILITIES CORPORATION" was passed by the
following vote:
Ayes — 5; Nays — 0.
W
Request for the Adoption of a Resolution Calling for a Public Hearing on
December 2, 2002, at 9:00 a.m., Concerning the Refinancing of Outstanding
Certificates of Participation: Chairman Tice introduced the following resolution that
was read by title and summarized by the Director of Finance and Administration.
RESOLUTION CALLING A PUBLIC HEARING
CONCERNING THE REFINANCING, PURSUANT
TO AN INSTALLMENT FINANCING AGREEMENT,
OF OUTSTANDING CERTIFICATES OF PARTICIPATION
(1992IREDELL-STATESVILLE SCHOOL PROJECTS)
WHEREAS, in order to achieve debt service savings, the Board of
Commissioners for the County of Iredell, North Carolina (the "County") is considering
the refinancing, pursuant to an installment financing agreement (the "Agreement") to be
entered into with Iredell County Public Facilities Corporation (the "Corporation"), of the
County's obligations under that certain Installment Financing Agreement, dated as of
December 1, 1992, by and between the County and the Corporation, by refunding the
outstanding Certificates of Participation (1992 Iredell-Statesville School Projects)
executed and delivered by the Corporation; and
WHEREAS, the Agreement, if entered into, will comply in all respects with
Section 160A-20 and Chapter 159, Article 8 of the General Statutes of North Carolina
and the guidelines of the Local Government Commission of North Carolina for all
financings and refinancings undertaken pursuant to said Section; and
WHEREAS, said Section 160A-20 requires that, before entering into an
installment financing agreement involving real property, the County shall hold a public
hearing on such agreement.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners for the
County of Iredell:
Section 1. A public hearing with respect to the Agreement is hereby directed to be
held on Monday, December 2, 2002, at 9:00 A.M., in the Commissioners' Meeting Room
at the Iredell County Government Center in Statesville, North Carolina.
Section 2. The Clerk to the Board of Commissioners is hereby directed to publish
notice of said public hearing, in substantially the following form, once at least ten (10)
days prior to the date of the public hearing as required by Section 160A -20(g) of the
General Statutes of North Carolina:
NOTICE OF PUBLIC HEARING BY
THE BOARD OF COMMISSIONERS
FOR THE COUNTY OF IREDELL,
NORTH CAROLINA, CONCERNING
THE REFINANCING, PURSUANT TO AN
INSTALLMENT FINANCING AGREEMENT, OF
OUTSTANDING CERTIFICATES OF PARTICIPATION
(1992 IREDELL-STATESVILLE SCHOOL PROJECTS)
NOTICE IS HEREBY GIVEN to all interested persons that the Board of
Commissioners for the County of Iredell, North Carolina (the "County") is considering
the refinancing, pursuant to an Installment Financing Agreement (the "Agreement") with
Iredell County Public Facilities Corporation (the "Corporation"), a North Carolina non-
profit corporation, of the County's obligations under that certain Installment Financing
Agreement, dated as of December 1, 1992, by and between the County and the
Corporation, by refunding the outstanding Certificates of Participation (1992 Iredell-
Statesville School Projects) (the "1992 Certificates"), executed and delivered by the
Corporation. It is expected that the Corporation will issue its Installment Payment
Revenue Refunding Bonds (Iredell County School Projects) Series 2002 (the "Series
i
2002 Bonds") in an aggregate principal amount not exceeding $6,000,000 for the purpose
of providing funds, together with other available funds, to (i) refund the 1992 Certificates
and (ii) pay the expenses incurred in connection with the issuance of the Series 2002
Bonds.
NOTICE IS HEREBY FURTHER GIVEN that the Board of Commissioners will
hold a public hearing in the Commissioners' Meeting Room at the Iredell County
Government Center in Statesville, North Carolina, on December 2, 2002, at 9:00 A.M., or
an adjournment thereof, at which time any person may be heard regarding the proposed
Agreement.
COUNTY OF IREDELL, NORTH CAROLINA
By: Jean C. Moore
Clerk to the Board of Commissioners
Section 3. This resolution shall take effect upon its passage.
Upon motio of Commissioner Williams, the foregoing resolution entitled
"RESOLUTION CALLING A PUBLIC HEARING CONCERNING THE
REFINANCING, PURSUANT TO AN INSTALLMENT FINANCING AGREEMENT,
OF OUTSTANDING CERTIFICATES OF PARTICIPATION (1992 IREDELL-
STATESVILLE SCHOOL PROJECTS)" was passed by the following vote:
Ayes — 5; Nays — 0.
ANNOUNCEMENT OF VACANCIES OCCURRING ON BOARDS & COMMISSIONS
Planning Board (I announcement)
Adult Care Home Community Advisory Committee (1 announcement)
APPOINTMENTS TO BOARDS & COMMISSIONS
Region F Aging Advisory Committee (
nominations were submitted, and Chairman Tice
until the December 3 meeting.
VOTING: Ayes — 5; Nays — 0.
alternate
No
to postpone this appointment
o nominations were
submitted, and Chairman Tice moved to postpone these two appointments until the
December 3 meeting.
VOTING: Ayes — 5; Nays — 0.
Adult Care Home Communitv Advisory Committee (3 aunointments): No
nominations were submitted, and Chairman Tice move to postpone these appointments
until the December 3 meeting.
VOTING: Ayes — 5; Nays — 0.
were submitted, and Chairman Tice
December 3 meeting.
VOTING: Ayes — 5; Nays — 0.
nt Board (1 appointment): No nominations
to postpone this appointment until the
I -CARE Inc., Board of Directors (1 appointment): Commissioner Ray
nominated William Summers.
No further nominations were submitted, and Chairman Tice move to close the
nominations and appoint Mr. Summers by acclamation.
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VOTING: Ayes — 5; Nays — 0.
ADJOURNMENT: MOTION by Chairman Tice at 8:30 p.m., to recess the
meeting until Monday, December 2, 2002 at 9:00 a.m., at the Iredell County Government
Center, (Commissioners' Meeting Room) 200 South Center Street, Statesville, NC.
VOTING: Ayes — 5; Nays — 0.
Approved:
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Clerk to the Board